UW-Madison Google Workspace - Benefits of Use

Why use UW-Madison Google Workspace Service?

The University realizes that a large number of students, faculty, and staff already put UW-Madison and personal content on Google Apps. UW-Madison is concerned about the use of intellectual property that is covered by "click through" licenses associated with a standard Google account. To address this, the University has signed up for a Google Apps for Education license to begin offering Google Apps to UW-Madison faculty, staff, and students.

Applications covered by the Google Workspace for Education Terms of Service include:

• Google Drive
• Google Docs
• Google Sheets
• Google Forms
• Google Slides
• Google Sites
• Google Groups
• Google Hangouts
• Google Chat
• Google Meet
• Google Contacts
• Google Calendar
• Google Keep

Some benefits of this service are:

• Users can authenticate using their UW-Madison NetID
• User credentials are not stored on Google services
• Users can find UW-Madison users through the populated Google Contact list — making document sharing easier
• DoIT Help Desk can assist users with basic technical issues
• DoIT can provide training on use of Google Apps
• Users have wisc.edu URLs for resources created through the service
• UW-Madison can assure users where the data is stored
• Users will be subject to the jurisdiction in the courts of Wisconsin in any legal proceedings
• Users may be represented by UW-Madison Legal Services if legal issues arise

Accessing consumer applications via UW-Madison Google Workspace

Google offers access to additional applications through UW-Madison Google Workspace . You will now be able to access these applications using your UW-Madison Google Workspace account. Unlike the official UW-Madison Google Workspace applications (Google Docs, Drive, Sites, Groups, Hangouts, Calendar, and Contacts), these Google Consumer Applications are not covered under the UW-Madison Terms of Service. You may be asked to accept new Terms of Service for these applications. Regardless of whether you are asked, be aware that you, not the UW-Madison, are accepting these terms as an individual.

• Further details on the implications of using these applications can be found at: UW-Madison Google Workspace - UW-Madison Google Workspace Accounts vs. Personal Google Accounts
• A list of the Google Consumer Applications available to UW-Madison users can be found at: UW-Madison Google Workspace - Consumer Applications (non-core)

The main differences for users of Google Consumer Applications are:

• UW-Madison cannot assure users where the data is stored
• Users will be subject to the jurisdiction in the courts of California in any legal proceedings
• Representation by UW-Madison Legal Services cannot be assumed

Some benefits of using these applications through UW-Madison Google Workspace service are:

• Users can authenticate using their UW-Madison NetID
• User credentials are not stored on Google services
• Users do not need to log in and out of the two services — all applications are accessible through one UW-Madison login
• Any integration between Google applications is maintained
• Users can still receive basic assistance through the DoIT Help Desk
• Users have wisc.edu URLs for resources created through the service

See Also:

• UW-Madison Google Workspace - Terms of Use
• UW-Madison Google Workspace - Consumer Applications (non-core)