UW-Madison Google Workspace - Preserve your data
This document explains various options for preserving your Google Apps data. The options available vary by application -- some suggestions work better than others for a particular app, so you should make sure to test the back up capabilities of the Google App you are working with. The information below is intended as a guideline, as features provided by Google are subject to change.
- Google provides suggestions for a variety of different apps: Migrate data away from Google Apps
Google Takeout allows you to export data from several different apps, including Google Drive, Google Contacts, and Google Reader. Google Sites is not included. See the following for instructions: UW-Madison Google Workspace - Export Data Using Google Takeout
- Third party tools like Backupify offer backup services specifically designed to back up data from Google Apps. Third party tools are not endorsed or supported by DoIT, so make sure to do your own research if you opt for a third party service.
Suggestions for specific apps
- Google Drive: There are several different ways to export files from Google Drive:
UW-Madison Google Workspace - Exporting Multiple Files at Once
UW-Madison Google Workspace - Exporting Data Using Google Takeout
- Google Sites:
In order to backup data in UW-Madison Google Sites, it must be transferred off of the UW domain. Click here for instructions.
Note that any changes made to the UW-Madison Google Workspace Site after this procedure will not be reflected in the personal Google Account Site or in the downloaded data so these directions would have to be repeated each time a new change is made.