SIS/Student Groups - Student Groups Page Field Description
This document defines the fields and buttons on the Student Groups page.
Student Group Page
The Student Groups page provides you the opportunity to place a student in a specific student group as well as add or update comments. You may also delete a student from a student group or make their student group status inactive.
Navigate to:
- Student Records WorkCenter, Student Groups
or
- > Records and Enrollment > Career and Program Information > Student Groups
Note: You can view all student groups paced on a student's record; however, your security access determines which student groups you have the ability to add, change, and delete.
Grayed out records indicate student groups you cannot modify.
The table below describes the fields and buttons found on the Student Groups page:
| Field or Button | Description |
|---|---|
| Academic Institution |
Name of our institution. Defaults to 'UWMSN' for UW-Madison |
| Student Group |
Name of student group in which the student is a member. Type in code or select Look up button, select [Look Up] to view the student groups to which you have access and select. |
| Effective Date |
Date this student group was activated or inactivated. Defaults to today's date after a Student Group is entered. If adding a Student Group for a Future Term, then Effective Date is today's date. If adding a Student Group for the Current Term, then Effective Date is on or before the first day of the current term. Tip: The Term Begin Date can be found here: Student Records WorkCenter, Dean/Dept Processing, Session Dates and Deadlines. Note: The student will remain in this student group from this date forward until deleted or inactivated. Exception: Enrollment-related student group members are purged by the Office of the Registrar just prior to the next priority enrollment period (email warnings are sent to student group administrators). |
| Status |
Status of this student group, 'Active' or 'Inactive.' Note: Inactive to maintain student group history:
|
| Comments | Optional free-form text field available for further detail. |
| Last Update Date/Time | Date and time of the last update to this record. |
| by | SIS ID of last person to update this record. |
| Type | Type of last update: manual or batch job name. |
|
[+] Add |
Select upper [+] Add button located to the right of Academic Institution to add an additional student group to this student's record. Select lower [+] Add button located to the right of Status to add an additional effective dated entry within the specified student group (e.g. to make Status 'inactive'). |
|
[-] Delete |
Select upper [-] Delete button located to the right of Academic Institution to delete a student group from this student's record. Select lower [-] Delete button located to the right of Status to delete a particular effective dated entry within the specified student group. |
| [Save] | Select [Save] to save changes you have made to this record. |
| [Return to Search] | Select [Return to Search] to return to the Student Groups Find/Search Results page. |
| [Update/Display] |
Select [Update/Display] to view all (past, current, future) student group information on a student's record. Note: If this button is grayed out, this is your current mode. |
| [Include History] |
Select [Include History] to view all (past, current, future) student group information on a student's record. Note: If this button is grayed out, this is your current mode. |
| [Correct History] |
Select [Correct History] to modify student group information on a student's record. Note: If this button is grayed out, this is your current mode. |