In the Engage Order Tool, permissions are granted depending on a user’s role, or Profile. Each profile comes with certain permissions that enable different ordering options and workflows. Users may be granted with more than one profile.
The Order Tool supports three Profiles: Instructor, Coordinator, and Program Administrator.
All three may order digital content for course sections, but their profile determines when they can order, and for which courses.
What are Instructors?
- The instructor role corresponds to the course instructor set in SIS. Principal, Supervisory, and Auxiliary instructors in Canvas are set as Instructors in the Order tool.
- Instructors may place orders:
- During the semesterly ordering period.
- Only for courses they're assigned to teach.
What are course coordinators?
- Coordinators allow Institutions to support content ordering practices where content selection is a matter of departmental, curricular, or program policy.
- Coordinators are department staff who submit content orders in place of Faculty or instructors.
What are Program Administrators?
- At UW-Madison, the Engage team within DoIT Academic Technology holds the role of Program Administrator.
- This is the highest permission level within the Engage system.
Instructors are assigned permissions based on the course subject and sections taught by you during that Term. Permissions may be configured based on data provided by your institution about Sections:
- A Course subject (e.g., "ENG" in "ENG101"; required)
- A Course level (e.g., "Undergraduate," "Graduate," "Business"; required)
- A Department, College, or School affiliation (e.g., "College of Letters & Science," "College of Engineering"; required)
- A Campus affiliation (e.g., "UW-Madison"; optional)
- All four values associated with a Section may be used to configure Coordinator permissions.
The interfaces differ to support the different, unique workflows of each user. Users with multiple profiles will see their highest level of application permissions in the User menu. Each user will see any tasks and actions they have permissions for in the application.