General Student Services Fund Forms - Which to use and when

Last updated 12/11/2020

There are many forms to use when running a General Student Services Funded organization. Use the below chart to determine the correct form to use and when:


 You need to... Use this form... 
... reimburse a UW employee (this includes any student on the UW payroll) for travel costs. E-Reimbursement 
... establish a contract with an artist (singer, band, speaker) who is NOT a UW student or employee that will perform for one of your events/programs. Entertainment Contract
... establish a contract with an artist (singer, band, speaker) who IS a UW student or employee that will perform for one of your events/programs. Payroll Forms 
... get a newly hired employee on the payroll.Student Employee Information Form
... move some money around within your budget to take care of some deficits/surpluses (note: money in salaries cannot be changed in any way) Budget Alteration 
... use some budget money for a program that was not in our original budget/eligibility application (note: this justification MUST be approved by the SSFC chair before funding can be used). Budget Alteration 
... document my organization's financial contribution, including paid staff time, to a co-sponsored event or program. Co-Sponsorship Form