Engage - Ordering eTexts/publisher Digital Learning Tools (DLTs) with the Order Tool [UW-Madison]

Note: Only Instructors and Course Coordinators (curricular representatives) may order digital content for courses they have access to. For more information on roles (also called profiles) in the Order Tool, please review this document.

• Instructors: After you are designated as Instructor on Record for your course, you will be added automatically (within 24-48 hours).
• Course Coordinators: Coordinators can order content on behalf of instructors. Try logging into the Order Tool with your NetID and Password. If your account has not been created automatically, please contact the DoIT Help Desk to request one.

Placing an eText/DLT Order

Before ordering eTexts/DLTs, it’s important to understand ordering periods. Please review this information before beginning the order process.

1. During the Ordering Period, log into the Order Tool with your NetID and Password.
   
   1. You can also access the Order Tool through the Lumen tile in MyUW
      1. Open the Lumen tile
         
      2. Select Engage Order Tool
         
         
         
   2. If you would like to add the Lumen tile to your MyUW homepage, you can follow the directions in this document
2. Select Place an Order from the Navigation Menu. You will see ordering periods listed with available course offerings.
   
3. Filter the course list to locate your course.
   

4. When you have found your course, click Start new order. If available, you can also Reorder prior materials.
   

5. Search for your content by ISBN, title, or publisher. You can further filter by publisher and material type (eText vs DLT) after the initial search by checking the appropriate boxes on the left-hand side.

6. When you’ve found the content you’d like to use, click the blue + symbol next to the price.

   

7. At the top right of the screen, click Checkout.

   

8. Check the box under Terms & conditions and click Submit Order.

   

After you've placed your order, nothing more needs to be done. The eText attribute will be added to your course in the Course Search and Enroll app before enrollment begins. You do not need to enter anything additionally into the Faculty Center.

The cost of the materials will be bundled into the students’ tuition bill. A separate line item will appear on their bill for the assessed sales tax (5.5%).

If you were unable to find your materials after searching, you can place a content request by following these steps: 

1. Click Submit a Content Request above the search bar.
   
2. Enter in the Title (required) and as many additional fields (Publisher, Author, Edition, ISBN) as possible. Then click Add Content Request.
   Note: If you’re requesting a specific publisher tool, be sure to include the tool name in the title. DLTs and eTexts have different ISBNs, so double check you are requesting the right one.
3. Follow steps 7 and 8 above.

Alternatively, using the Reorder function (if available) will automatically submit a content request for you. Content requests can be viewed and managed through the Content Request Tool. This can be accessed by selecting Content Requests from the Order menu. 

More information can be found in Unizin’s documentation for placing an order.

Note: These steps assume that you have first searched for your digital materials - if you have not, please first follow the directions in the prior panel. Searching is the way to bring up the link to submit a Content Request.

Reordering Materials

If you will be using the same materials as a prior semester, you can also reorder those materials in a more streamlined manner. Please use the process outlined in this document to reorder your materials.

Ordering for Crosslisted and Meets-With Courses

If your course is crosslisted, you do not need to place an order for all sections. You will only need to place an order for the primary course. For example, if you’re teaching Finance 300 (primary), which is crosslisted with Econ 300, you will need to place an order only for Finance 300. 

Meets-with courses are handled differently. These require ordering for each section. For example, if you teach M E 200 and it meets-with E M A 300, you will need to place an order for both M E 200 and E M A 300. 

Modifying your Order

The order tool provides several options for modifying your order, once you’ve placed it:

• If you’d like to select more course sections after placing your order, see Add sections to a placed order
• To make changes after placing an order, you may Edit a placed order or Cancel an order
• View your order history to locate previous orders
• If there is an item you’d like to use that isn’t available on the catalog, submit a content request (or review the above panel)
• If someone else created the order on your behalf, only they will be able to make changes. 

Note on Searching: You can search ISBN, by title, or by author. Typically, ISBN is easiest. If you're having trouble finding your eText/DLT, you can use the filters to show only eText, only DLT, or only a specific publisher. If you still cannot find the correct materials, you can submit a Content Request. These requests will be reviewed by Unizin and the materials added to the Order Tool's catalog. It should be noted that, depending on when submitted, they may not be available by the time the order period closes.

How to Handle New Sections/Dropped Sections

If you are teaching a course that is using Engage and a new section is added after you've placed your order, you will need to order your eText/DLT for the new section. If the ordering period has passed, please contact the DoIT Help Desk to have a case sent to the Engage Team to get that ordered.

If a section is dropped, you do not need to do anything - the order will cancel automatically.

Next Steps for Instructors

For next steps (such as creating your syllabus or setting up your course) please review the following documents:

Course Setup

• To add the Engage eText tool to Canvas, see Engage - Adding the Engage eText tool to your Canvas course and other preparation for instructors using Engage
• If you are using a publisher Digital Learning Tool (DLT), see Engage - Set-Up/Preparation for Instructors using a publisher Digital Learning Tool (DLT)
• Review ways to make your course accessible

Creating your Syllabus

• If using Engage eText, consider this language to make things clearer for your students (and remind them they do not have to purchase anything additionally): Engage - Sample language for syllabi and Canvas courses using an Engage eText
• For publisher DLT users, consider this when crafting your syllabus to make things clearer for your students (and remind them they do not have to purchase anything additionally): Engage - Sample language for syllabi and Canvas courses using a publisher Digital Learning Tool (DLT)
• To add accessibility language to your syllabus, review McBurney’s suggestions

Interacting with students

Annotations

• To add annotations to the text for students to review, see Adding Annotations

  • Note: Social features such as having students share their notes are not accessible and should not be used as a grade item. Annotations should be made available in a Word document for students who need an accessible version. 

Note: Social features such as having students share their notes are not accessible and should not be used as a grade item. Annotations should be made available in a Word document for students who need an accessible version. 

General

There are additional resources at your disposal for using Engage eTexts and DLTs:

• For recommendations on how to use Engage, see Engage - Best Practices for Instructors [UW-Madison]
• For eText help documents, including how-to’s and an eReader overview, see the eReader User Guide
• For DLT help, the publisher’s website would be the best place to start

If you need assistance with ordering, or have any questions about it, please first contact the DoIT Help Desk for further assistance.

For accessibility information, please review this document.  If you are using a DLT, reach out to the publisher for any accessibility concerns. You can also reach out to the McBurney Disability Resource Center for additional assistance.