Engage - Ordering eTexts/publisher Digital Learning Tools (DLTs) with the Order Tool [UW-Madison]

The Engage eText ordering period for the spring 2024 semester has been set. It will occur:

  • Spring: Sept 25-Dec 01

Instructors and course coordinators can make their textbook selections in the Order Tool only during this open ordering period.

This document describes how to submit orders for digital content for course sections using the Order Tool. The content ordered will be viewable in the Engage tool or a publisher Digital Learning Tool (DLT), depending on the materials ordered.

Please note: All orders must be placed within open ordering periods. If a deadline is missed, Engage cannot be used for that semester. If you do miss the deadline, you do have some options: order print materials through the UW Book Store, work directly with the publisher to supply materials/have students purchase materials, or have students supply their own digital or print copies.

If you would like to be notified of open ordering periods, you can edit your email subscription preferences with DoIT Academic Technology. Check the box to Enroll in Engage communications and click Submit to add yourself to the Engage Instructors list! 

For accessibility concerns, please review Engage Order Tool Accessibility and Usability Information

To see a list of terminology used in Engage, please refer to Engage - Engage Terminology [UW-Madison].


Note: Only Instructors and Course Coordinators (curricular representatives) may order digital content for courses they have access to. For more information on roles (also called profiles) in the Order Tool, please review this document.

  • Instructors: After you are designated as Instructor on Record for your course, you will be added automatically (within 24-48 hours).
  • Course Coordinators: Coordinators can order content on behalf of instructors. Try logging into the Order Tool with your NetID and Password. If your account has not been created automatically, please contact the DoIT Help Desk to request one.

Placing an eText/DLT Order

Before ordering eTexts/DLTs, it’s important to understand ordering periods. Please review this information before beginning the order process.

Note: One important thing to keep in mind is that the ordering period closes at the end of the business day, or 6 PM CT. Please be sure to get any orders in before that time.
  1. During the Ordering Period, log into the Order Tool with your NetID and Password.
    1. You can also access the Order Tool through the Lumen tile in MyUW
      1. Open the Lumen tile
        Image of MyUW homepage with Lumen tile highlighted
      2. Select Engage Order Tool
        Screenshot of MyUW Lumen menu with Engage highlighted

    2. If you would like to add the Lumen tile to your MyUW homepage, you can follow the directions in this document
  2. Select Place an Order from the Navigation Menu. You will see ordering periods listed with available course offerings.
    Order menu is open, with options: "place an order", "order history", and "content requests"
  3. Filter the course list to locate your course.
    Filters shown here: course subject, course number, and instructor name
  4. When you have found your course, click Start new order. If available, you can also Reorder prior materials.
    Example title is selected, and Start New Order icon is highlighted

  5. Search for your content by ISBN, title, or publisher. You can further filter by publisher and material type (eText vs DLT) after the initial search by checking the appropriate boxes on the left-hand side.

  6. When you’ve found the content you’d like to use, click the blue + symbol next to the price.

    Price of item is shown, with + (add) button highlighted

  7. At the top right of the screen, click Checkout.

    Image shows "checkout" button

  8. Check the box under Terms & conditions and click Submit Order.

    Image submit order button, located under terms and conditions

After you've placed your order, nothing more needs to be done. The eText attribute will be added to your course in the Course Search and Enroll app before enrollment begins. You do not need to enter anything additionally into the Faculty Center.

The cost of the materials will be bundled into the students’ tuition bill. A separate line item will appear on their bill for the assessed sales tax (5.5%).

Note: If you are ordering a publisher DLT, you do not need to order the corresponding eText as well; the eText is included in the DLT purchase!

Content Requests

If you were unable to find your materials after searching, you can place a content request by following these steps: 

  1. Click Submit a Content Request above the search bar.
    Image shows "submit a content request" button
  2. Enter in the Title (required) and as many additional fields (Publisher, Author, Edition, ISBN) as possible. Then click Add Content Request.
    Note: If you’re requesting a specific publisher tool, be sure to include the tool name in the title. DLTs and eTexts have different ISBNs, so double check you are requesting the right one.
  3. Follow steps 7 and 8 above.

Alternatively, using the Reorder function (if available) will automatically submit a content request for you. Content requests can be viewed and managed through the Content Request Tool. This can be accessed by selecting Content Requests from the Order menu. 

Order menu is open with Content Request highlighted

More information can be found in Unizin’s documentation for placing an order.

Note: These steps assume that you have first searched for your digital materials - if you have not, please first follow the directions in the prior panel. Searching is the way to bring up the link to submit a Content Request.

Ordering Considerations

Reordering Materials

If you will be using the same materials as a prior semester, you can also reorder those materials in a more streamlined manner. Please use the process outlined in this document to reorder your materials.

Ordering for Crosslisted and Meets-With Courses

If your course is crosslisted, you do not need to place an order for all sections. You will only need to place an order for the primary course. For example, if you’re teaching Finance 300 (primary), which is crosslisted with Econ 300, you will need to place an order only for Finance 300. 

Meets-with courses are handled differently. These require ordering for each section. For example, if you teach M E 200 and it meets-with E M A 300, you will need to place an order for both M E 200 and E M A 300. 

If you’re unsure of the difference, please review this Registrar Cheat Sheet.

Modifying your Order

The order tool provides several options for modifying your order, once you’ve placed it:

NOTE: Please disregard instructions for Program Administrators in the above Unizin documents.

Note on Searching: You can search ISBN, by title, or by author. Typically, ISBN is easiest. If you're having trouble finding your eText/DLT, you can use the filters to show only eText, only DLT, or only a specific publisher. If you still cannot find the correct materials, you can submit a Content Request. These requests will be reviewed by Unizin and the materials added to the Order Tool's catalog. It should be noted that, depending on when submitted, they may not be available by the time the order period closes.

How to Handle New Sections/Dropped Sections

If you are teaching a course that is using Engage and a new section is added after you've placed your order, you will need to order your eText/DLT for the new section. If the ordering period has passed, please contact the DoIT Help Desk to have a case sent to the Engage Team to get that ordered.

If a section is dropped, you do not need to do anything - the order will cancel automatically.

Course Setup

Next Steps for Instructors

For next steps (such as creating your syllabus or setting up your course) please review the following documents:

Course Setup

Creating your Syllabus

Interacting with students


  • To add annotations to the text for students to review, see Adding Annotations

    • Note: Social features such as having students share their notes are not accessible and should not be used as a grade item. Annotations should be made available in a Word document for students who need an accessible version. 

Note: Social features such as having students share their notes are not accessible and should not be used as a grade item. Annotations should be made available in a Word document for students who need an accessible version. 

Get Help


There are additional resources at your disposal for using Engage eTexts and DLTs:

If you need assistance with ordering, or have any questions about it, please first contact the DoIT Help Desk for further assistance.

For accessibility information, please review this document.  If you are using a DLT, reach out to the publisher for any accessibility concerns. You can also reach out to the McBurney Disability Resource Center for additional assistance. 

Keywords:unizin, ot, place, select, choose, selection, catalogue, textbooks, online, process, period, publishers, courses, list, placed, sections, editing, canceling, submitting, content, requesting, history, catalog, etextbooks, placing, materials, classes   Doc ID:106790
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2020-10-22 15:20 CDTUpdated:2023-08-21 16:51 CDT
Sites:DoIT Help Desk, Learn@UW-Madison
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