InterPro - Technology - Web Conferencing - Recommended Zoom Settings for Instructors

This document describes InterPro's recommended Zoom meeting and recording settings


This chart compares the UW Madison Zoom instance's current default settings with this recommended by InterPro's LDT team. If you are setting up Zoom within Canvas and want help with settings, please see InterPro - Online Learning - Teaching Resources for Instructors - Suggested Settings for Canvas integration Zoom Conferences 

Meeting Settings

Setting

Description

UW Madison Default Setting

InterPro Recommended Setting

 

Security




Waiting Room

When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host.

Disabled

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Change to Enabled
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Note: once the conference starts, we suggest using the Admit All option and turning off the Waiting room. For more information see Waiting Room

Waiting Room Options

*Everyone

*Users not in your account

*Users who are not in your account and not part of the allowed domains

Enabled

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Require a passcode when scheduling new meetings

A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included.

Enabled

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Require a passcode for instant meetings

A random passcode will be generated when starting an instant meeting

Enabled

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Require a password for Personal Meeting ID (PMI)

*Only meetings with Join Before Host enabled

*All meetings using PMI

Enabled

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Embed passcode in invite link for one-click join

Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode.

Enabled

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Require passcode for participants joining by phone

A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated.

Enabled

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Only authenticated users can join meetings

The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting.

Enabled

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Meeting Authentication Options

*Sign in to Zoom 

Enabled

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Only authenticated users can join meetings from Web client

The participants need to authenticate prior to joining meetings from web client

Enabled

enabled.png


 

Schedule Meeting




Host Video

Start meetings with host video on

Enabled

enabled.png


Participants Video

Start meetings with participant video on. Participants can change this during the meeting

Enabled

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Audio Type

Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio.

 

*Telephone and Computer

*Audio Telephone

*Computer Audio

Enabled

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Join before host

Allow participants to join the meeting before the host arrives

Disabled

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Change to Enabledenabled.png

Enable Personal Meeting ID

A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. You can visit Personal Meeting Room to change your personal meeting settings. Learn more

Enabled

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Use Personal Meeting ID (PMI) when scheduling a meeting

You can visit Personal Meeting Room to change your Personal Meeting settings.

Disabled

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Use Personal Meeting ID (PMI) when starting an instant meeting


Disabled

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Mute participants upon entry

Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.

Enabled

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Upcoming meeting reminder

Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client.

Enabled

enabled.png


 

In Meeting (Basic) Menu




Require encryption for 3rd party endpoints (SIP/H.323)

By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well

Enabled

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Chat

Allow meeting participants to send a message visible to all participants

 

*Check box to prevent participants from saving the chat

Enabled

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Private chat

Allow meeting participants to send a private 1:1 message to another participant. 

Disabled

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Auto saving chats

Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts

Enabled

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Sound notification when someone joins or leaves

Play sound for:

*Everyone

*Host and co-hosts only

 

When each participant joins by telephone:

*Record and play their own voice

Enabled

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File Transfer

Hosts and participants can send files through the in-meeting chat

Disabled

 disabled.png


Feedback to Zoom

Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting

Disabled

disabled.png 


Display end-of-meeting experience feedback survey

Display a thumbs up/thumbs down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong

Disabled

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Co-host

Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host

Enabled

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Polling

Add 'Polls' to the meeting controls. This allows the host to survey the attendees

Enabled

enabled.png


Always show meeting control toolbar

Always show meeting controls during a meeting

Disabled

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Show Zoom windows during screen share


Disabled

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Screen sharing

Allow host and participants to share their screen or content during meetings

 

Who can share?

*Host Only

*All Participants

 

Who can start sharing when someone else is sharing?

*Host Only

*All Participants

Enabled

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This setting is enabled by default. We suggest reviewing this options carefully and only allow all participants to share if required for the course

Disable desktop/screen share for users

Disable desktop or screen share in a meeting and only allow sharing of selected applications

Enabled

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Annotation

Allow participants to use annotation tools to add information to shared screens

 

*Allow saving of shared screens with annotations

*Only the user who is sharing can annotate

Enabled

enabled.png


Whiteboard

Allow host and participants to share a whiteboard during a meeting

 

*Allow saving of whiteboard content

*Auto save whiteboard content when sharing is stopped

Enabled

enabled.png


Remote control

During screen sharing, the person who is sharing can allow others to control the shared content

Disabled

disabled.png 


Nonverbal feedback

Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel

Disabled

disabled.png 


Meeting Reactions

Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings.

Disabled

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Allow removed participants to rejoin

Allows previously removed meeting participants and webinar panelists to rejoin

Disabled

disabled.png 


Allow participants to rename themselves

Allow meeting participants and webinar panelists to rename themselves

Disabled

disabled.png 


Hide participant profile pictures in a meeting

All participant profile pictures will be hidden and only the names of the participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting

Enabled

enabled.png


 

In Meeting (Advanced) Menu




Report participants to Zoom

Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting controls toolbar

Enabled

enabled.png


Breakout room

Allow host to split meeting participants into separate, smaller rooms

 

*Allow host to assign participants to breakout rooms when scheduling

Enabled

enabled.png


Remote support

Allow meeting host to provide 1:1 remote support to another participant

Disabled

disabled.png 


Closed captioning

Allow host to type closed captions or assign a participant/third party device to add close captions

Enabled

enabled.png


Save captions

Allow participants to save fully closed captions or transcripts

Enabled

enabled.png


Language Interpretation

Allow host to assign participants as interpreters who can interpret one language into another in real-time. Host can assign interpreters when scheduling or during the meeting.

Enabled

enabled.png


Far end camera control

Allow another user to take control of your camera during a meeting

Disabled

disabled.png 


Virtual background

Allow users to replace their background with any selected image. Choose or upload an image in the Zoom Desktop application settings

Enabled

enabled.png


 


Video filters

Turn this option on to allow users to apply filters to their videos

Disabled

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Identify guest participants in the meeting/webinar

Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests

Disabled

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Auto-answer group in chat

Enable users to see and add contacts to 'auto-answer group' in the contact list on chat. Any call from members of this group will be automatically answered

Disabled

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Only show default email when sending invites

Allow users to invite participants by email only by using the default email program selected on their computer

Disabled

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Use HTML format email for Outlook plugin

Use HTML formatting instead of plain text for meeting invitations scheduled with the Outlook plugin

Disabled

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Allow users to select stereo audio in their client settings

Allow users to select stereo audio during a meeting

Enabled

enabled.png


Allow users to select original sound in their client settings

Allow users to select original sound during a meeting

Enabled

enabled.png


 


Select data center regions for meetings/webinars hosted by your account

Include all data center regions to provide the best experience for participants joining from all regions. Opting out of data center regions may limit CRC, Dial-In, Call Me, and Invite by Phone options for participants joining from those regions

Disabled

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Show a "Join from your browser" link

Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited

Enabled

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Show "Always Join from Browser" option when joining from join.zoom.us

Allow account members to enable "Always Join from Browser" when they join meetings from join.zoom.us.


Disabled
disabled.png
Change to Enabledenabled.png

Allow live streaming meetings


Disabled

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Request permission to unmute

Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person

Disabled

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Email Notification




When a cloud recording is available

Notify host when cloud recording is available

 

*Send a copy to the person who scheduled the meeting/webinar for the host

*Send a copy to the Alternate Hosts

Enabled

enabled.png


When attendees join meeting before host

Notify host when participants join the meeting before them

Enabled

enabled.png



When a meeting is cancelled

Notify host and participants when the meeting is cancelled

Enabled

enabled.png
 


When an alternative host is set or removed from a meeting

Notify the alternative host who is set or removed

Enabled

enabled.png


When someone scheduled a meeting for a host

Notify the host there is a meeting scheduled, rescheduled or cancelled

Enabled

enabled.png


When the cloud recording is going to be permanently deleted from trash

Notify the host 7 days before the cloud recording is permanently deleted from trash

Disabled 

disabled.png

Change to Enabled
enabled.png

 

Other




Blur snapshot on iOS task switcher

Enable this option to hide potentially sensitive information from the snapshot of the Zoom main window. This snapshot display as the preview screen in the iOS tasks switcher when multiple apps are open

Enabled

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Direct call a room system

Enable direct call to a room system from client

Disabled

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Invitation Email

Your meeting attendees will receive emails in language based upon their browser/profile settings. Choose languages which your expected attendees will receive content in to edit.

English


Schedule Privilege

You can assign users in your account to schedule meetings on your behalf. You can also schedule meetings on behalf of someone that has assigned you scheduling privilege. You and the assigned scheduler must be on a Paid plan within the same account.



 

Recording Settings

 

Security Parameter

Description

UW Madison Default Setting

EPD Recommended Setting

Local recording

Allow hosts and participants to record the meeting to a local file

Disabled

disabled.png


Cloud recording

Allow hosts to record and save the meeting / webinar in the cloud

Disabled

disabled.png

Change to Enabled

enabled.png

 

SuggestedSettings.png

 


Automatic Recording

Record meetings automatically as they start

Disabled


disabled.png

 


This setting is off by default, but we suggest changing it if it would be helpful for your workflow

IP Address Access Control

Allow cloud recording access only from specific IP address ranges

Disabled

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Only authenticated users can view cloud recordings

The viewers need to authenticate prior to viewing the cloud recordings, hosts can choose one of the authentication methods when sharing a cloud recording.

Enabled

enabled.png


Require passcode to access shared cloud recordings

Passcode protection will be enforced for shared cloud recordings. A random passcode will be generated which can be modified by the users. This setting is applicable for newly generated recordings only.

Enabled

enabled.png


Auto delete cloud recordings after days

Allow Zoom to automatically delete recordings after a specified number of days

Disabled

disabled.png

Enable this Setting
enabled.png

Specify a time range (days):

30


The host can delete cloud recordings

Allow the host to delete the recordings. If this option is disabled, the recordings cannot be deleted by the host and only admin can delete them.

Enabled

enabled.png


Recording disclaimer

Show a customizable disclaimer to participants before a recording starts

 

Enabled

enabled.png


Multiple audio notifications of recorded meeting

Play notification messages to participants who join the meeting audio. These messages play each time the recording starts or restarts, informing participants that the meeting is being recorded. If participants join the audio from telephone, even if this option is disabled, users will hear one notification message per meeting.

Enabled

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