Webex: How to Use Breakout Rooms in Webex Meetings

This documentation will teach you how to use Breakout Rooms in Webex Meetings.

• Select the Breakout tab and choose Enable Breakout Session
• Once enabled, Enable Breakout Session will appear with a checkmark and the button will appear at the bottom of the menu bar

• Add all of your attendees you plan to invite to your meeting

• Navigate to the Show Advanced Options section of the meeting scheduler
• Under Show Advanced Options -> Scheduling Options 
• Check the Enable breakout sessions checkbox and click the Preassign breakout sessions

• Select the number of breakout sessions that you want to create and how you want to assign your participants

• By default, the breakout rooms are named Breakout session 1, 2, etc..
• To rename the breakout session, hover over the name, click ... > Rename, then enter a new name

• When you're finished preassigning participants, click Create, and then finish scheduling the meeting
• To change the preassignments before the meeting starts, go to Meetings > select the name of the meeting from the meeting list, and click Preassign breakout sessions

• Choose between Automatically or Manually assign
• Automatic will show how many participants will be in each session before creating the assignments.  
• You can manually move participants around after creating the assignments

• Manually allows you to choose which participants you want to assign to each room
• Simply select the user from the left panel and choose the session you want to assign them to
• You can also exchange participants as well

• Choose the Settings button in the bottom left corner of the window
• Select the appropriate settings listed for your sessions

• From the Participant Panel, you will now have two tabs labeled Main Meeting and Breakout Session
• Main Meeting - People listed here have not yet joined or have been assigned to a Breakout Session
• Breakout Sessions - Lists all the Breakout Rooms created and who is in them

     

• Host 
• Select the Breakout Sessions tab from the Participant Panel
• Click Join next to the Breakout Room you would like to join as shown in the above image
• Once you have joined, it will look like the below image

• Attendee
• Choose Join Now to enter the room you've been assigned to
• If you chose Join Later on the prompt, click the blue Join button across from the session you've been assigned to in the Participant Panel

• Click the red door icon in the menu bar and choose Leave Session
• You can also choose the Breakout tab and choose Leave Session

• Choose the Breakout Tab and choose Broadcast Message
• Select whether to send to a single session or all session
• Select whether to send to all participants or only Presenters & Cohosts

• When an attendee Asks for Help in a breakout session, a prompt will appear with the users name and which Breakout Room they are in
• Select the Join Now to instantly join that Breakout Room.