Webex: How to Use Breakout Rooms in Webex Meetings
This documentation will teach you how to use Breakout Rooms in Webex Meetings.
How to Enable Breakout Rooms (In Meeting)- Select the Breakout tab and choose Enable Breakout Session
- Once enabled, Enable Breakout Session will appear with a checkmark and the button will appear at the bottom of the menu bar
Note - Only one host or cohost can have the breakout sessions assignment dialog box open at a time
How to Pre-Assign Participants to a Breakout Room and Enable Breakout Sessions (Pre-Meeting)
- Add all of your attendees you plan to invite to your meeting
- Navigate to the Show Advanced Options section of the meeting scheduler
- Under Show Advanced Options -> Scheduling Options
- Check the Enable breakout sessions checkbox and click the Preassign breakout sessions
- Select the number of breakout sessions that you want to create and how you want to assign your participants
- By default, the breakout rooms are named Breakout session 1, 2, etc..
- To rename the breakout session, hover over the name, click ... > Rename, then enter a new name
- When you're finished preassigning participants, click Create, and then finish scheduling the meeting
- To change the preassignments before the meeting starts, go to Meetings > select the name of the meeting from the meeting list, and click Preassign breakout sessions
How to Assign Participants to a Breakout Room (In Meeting)
Note - Only one person (host or cohost/s) can manage the breakout session assignment at a time.
- Choose between Automatically or Manually assign
- Automatic will show how many participants will be in each session before creating the assignments.
- You can manually move participants around after creating the assignments
How to Assign Participants to a Breakout Room (Continued)
- Manually allows you to choose which participants you want to assign to each room
- Simply select the user from the left panel and choose the session you want to assign them to
- You can also exchange participants as well
How to Change Settings to Breakout Rooms
- Choose the Settings button in the bottom left corner of the window
- Select the appropriate settings listed for your sessions
How to View Participants between Main Session vs. Breakout Sessions as Host
- From the Participant Panel, you will now have two tabs labeled Main Meeting and Breakout Session
- Main Meeting - People listed here have not yet joined or have been assigned to a Breakout Session
- Breakout Sessions - Lists all the Breakout Rooms created and who is in them
How to Join a Breakout Room
- Host
- Select the Breakout Sessions tab from the Participant Panel
- Click Join next to the Breakout Room you would like to join as shown in the above image
- Once you have joined, it will look like the below image
How to Join a Breakout Room (Continued)
- Attendee
- Choose Join Now to enter the room you've been assigned to
- If you chose Join Later on the prompt, click the blue Join button across from the session you've been assigned to in the Participant Panel
How to Leave a Breakout Room
- Click the red door icon in the menu bar and choose Leave Session
- You can also choose the Breakout tab and choose Leave Session
How to Send a Broadcast Message
- Choose the Breakout Tab and choose Broadcast Message
- Select whether to send to a single session or all session
- Select whether to send to all participants or only Presenters & Cohosts
How to Join an Attendees Session that is Asking for Help
- When an attendee Asks for Help in a breakout session, a prompt will appear with the users name and which Breakout Room they are in
- Select the Join Now to instantly join that Breakout Room.