Webex Meetings: Best Practices for Hosting and Attending a Webex
This document highlights the best practices for hosting, moderating, attending, and presenting during a Webex Meeting.
Connect via Ethernet over WiFi
Limit connection via VPN
Assign an alternate host
Join your hosted meeting early (5-15 minutes) to setup any settings exclusive to the meeting session
Allow participants to join the meeting 5-15 minutes for audio and video setup
Create a custom document greeting attendees and sharing meeting expectations / agenda (PowerPoint slide / Word document)
Create a template for regular occurring meetings to make scheduling easy
Ask your audience if it's okay to record the meeting if recording is desired
Mute attendees on entry and turn off entry and exit tones
Depending on the meeting requirements, limit the available participant features such as chat, annotation, participant list, and audio
Lock meeting to provide additional security once all known participants have joined
Open any applications you want to share before the meetings starts
When possible, share an application instead of sharing an entire screen
Close any open content / applications that should not be seen by attendees
Try not to cover a shared application or web browser with another window on your computer's screen. A crosshatched pattern appears in participant sharing windows where the other window is covering the shared application or browser
As the presenter, use the page controls at the top of the tap you are sharing to move forward and backward through a document. You can also set a specific time interval before a document automatically advances by going to the "View" menu and selecting "Automatically Advance Pages"
If you want to share Microsoft PowerPoint slides with animations and/or transitions, use application sharing or screen sharing and select "Optimize for motion and video"
If you want to share a document, such as Microsoft Word or Excel documents, use application sharing or screen sharing and select "Optimize for text and images" (this should be set by default)
Mute yourself when joining and limit video usage unless necessary
Be mindful of what is included in your video if it's being shared
Be mindful of background noise that your microphone may pick-up