>> Rebecca Blank: I'm going to call this meeting to order. Thank you all for joining us virtually. Yeah, Heather, take the slide down so we can see who's talking and looking-- at least looks at people in the face here, that would be helpful. So, this is our second virtual meeting, and I suspect most of you know the drill at this point. If you want to speak on any topic, click the little icon at the bottom of the guy with his hand raised, and that will raise your hand. It will push you to the top of the queue and we will see that you want to talk. When we call on you, be sure to unmute your button or we won't be able to hear you. I should also note that there's a chat window to the right. If you don't have that, click the little purple tab in the bottom right-hand corner of your screen and that should show you if there's any news there or that you need to see. If you have any problems getting on or speaking or hearing, don't send a note to everyone, sent a note to one of the moderators. And they will be in touch with you and help you with whatever technical problems you're having. Is there anything else that I need to say up front, Heather?

>> Heather: I think you're set.

>> Rebecca Blank: All right. In that case, our first item of business is always is the memorial resolution. So I would ask you to show respect as you deem-- Terry Warfield is going to present the first one, our current University Committee Chair and the incoming University Committee Chair Kirsten Wolf is going to present the second memorial resolution. Professor Warfield, would you present the memorial resolution for Professor Emeritus Truman Lowe?

>> Terry Warfield: Thank you, Chancellor Black. Truman Lowe is remembered as artists scholar and mentor to many students over his 35 year career at UW-Madison. He's regarded as the preeminent native sculptor of his generation. He served as Professor of Art and Assistant Dean of Students, Native American Studies Coordinator, and Chair of the Chancellor's Scholarship Committee, where he was fundamental in the creation of the advanced opportunity fellowship. He served as curator for the Smithsonian NMAI, the first national museum dedicated to Native Americans. His artwork is collected by significant museums, including the Eiteljorg Museum, Portland Art Museum, the Denver Art Museum, and the Milwaukee Art Museum. And my colleague Kirsten Wolf a memorial resolution for Professor Emeritus Halliman Winsborough. Professor Wolf.

>> Kirsten Wolf: Thank you, Terry. Halliman H. Winsborough played a pivotal role in establishing the Department of Sociology at UW-Madison as a leading center for research and graduate training in the US. His contributions to the mission of the university in the areas of research, teaching and service can be organized in six areas. One, creation of a population studies center for research and training. Two, promotion of a philosophy of research involving sharing of resources. Three, promotion and organization of big, in quotation marks, scientific research projects in demography and other areas. Four, establishment of a research apprenticeship model for graduate students. Five, creation of a research infrastructure involving data acquisition and archiving, which is a highly sophisticated computer environment permitting data processing, statistical analysis, and innovations in estimation and modeling. And finally, six, contributions in theory and methodology in several areas in the social sciences. The best indication of Winsborough's contribution to the academy was his election to the American Academy of Arts and Sciences.

>> Rebecca Blank: Thank you very much to both of you. And thanks to everyone again for joining this session. There are a lot of difficult things about being online, but I don't want to hear any complaints about uncomfortable wooden seats and a stuffy room that I always hear about 272 Bascom. So hopefully you are comfortably settled for the meeting. Before we get to the next business, I want to start by thanking our outgoing University Committee Members, Steve Ventura in three years over-- three years on the University committee has done a number of great things, and in particularly important in our transition of extension into UW-Madison. And I really want to give special thanks to UC Chair Terry Warfield. He's had a very busy year, and his service as well as he's just been outstanding during some challenging times. If we were applauding-- if you could hear I would clap for everyone, but thank you for your work. And then of course, I want to welcome the incoming UC Chair Kirsten Wolf who I very much look forward to working with along with the new incoming members, Lauren Papp and Kristyn Masters. It will indeed be an interesting year ahead. So, I'm glad we've got a great committee to move forward with. As I have said repeatedly, I am really proud of the ways in which UW-Madison has responded and adapted to the current crisis that we're in. The value of great public university to the state, it's never been clearer. We have done service to our local community, to the county, to the state, to native and indeed to the world with research, with the outreach, with use of our facilities, with the -- of ways in which faculty in very different departments have jumped in. Today, I want to particularly talk about a financial picture, and I'm going to call upon Laurent Heller in the middle of this to help give some of that picture. Lauren, as you know, is the Vice Chancellor for Finance and Administration. So, as you all know, we have implemented a whole series of cost-saving measures. Those include a hiring freeze, a salary freeze except for promotions, a travel freeze, reductions in purchasing. We are in the process of making decisions about deferring or altering some of our infrastructure and construction projects. And we have canceled, sadly, all the investments that we were planning to make and programs and people for this next year and using that money to help backfill the shortage of funds that we are experiencing. Unfortunately, that by itself is not enough to offset the additional costs. And as a result, this past week, we announced employee furloughs. We did this in close consultation with the university committee, with other governance leadership groups as well. And indeed the comments from those groups did help shape the announcement that we made. I should also note that Laurent Heller meets regularly with his Shared Governance Budget Committee, and is also was discussing this with them. And we will continue those consultations as new issues arise. Our furlough announcement, I suspect you all read rather closely. It has four main elements. Campus wide furloughs over the next six months, that those furloughs have progresses. People with incomes above 150,000 a year have more furlough days than people with incomes below 50,000 a year and they stepped down. Secondly, we got some units that have been really hard hit by this crisis and have substantially reduced workloads, particularly true in athletics, in our Housing Department, in our facilities as the campus is closed. And we are seeking to put those units on a workshare program, which is available through the Department of Workforce Development here in the state which essentially employs them part-time, shares the work among large numbers of part-time people and then reduces their hours. And for those with reduced salaries, they are all eligible for unemployment insurance, and we're trying to provide as much good advice as we can about getting onto that program and replacing wages. We have to get permission from DWD to get these workshare programs approved. We are hoping to receive that by the end of this week. We want all of this to start by May 15th, if possible. Certainly, there are some units that are not eligible for workshare. There's a few people here and there not telecommuting, they're not working full time. And in those units, we have asked supervisors first to do everything they can to find alternative work for those individuals to do. And if that does not work, to put them on partial or full furloughs in position specific furloughs as referred to it. And finally, lastly, recognizing the sacrifices you were all making. I, the provost and the other vice chancellors are voluntarily over the next six months when all of this is taking effect, I'm going to be reducing our own salaries by 15%. You are probably already aware that this crisis has had a big impact on our revenues. Our initial and conservative and optimistic estimate of that was $100 million in shortfall. We're covering less than a third of that off of these furloughs, in part because we've taken other actions and have other ways to help cover these costs in the short run. But as we have said repeatedly, there may be further things that will come later in the fall. These take us to the end of October, I think that's fine. We're not going to have to do anything before then. But when we get to the fall, when we have a better sense of where we are, we will reassess what else if anything we have to do. But you may also have heard last week that the governor announced the executive branch state agencies will be required to lapse funds. Now, that's not-- really it's not a base budget cut, but it says money we thought we had this year we don't have. This is a lapse for the current year that ends on June 30th. So, I think many of us who expecting recisions or lapses next fiscal year, we weren't necessarily expecting this fiscal year. And so, you know, this is another fit to our funding. It does make our financial problems that much deeper. I am, I admit somewhat concerned about the very disproportionate effect of this on higher education in the state. The lapse is going to bring about $70 million back to the state. Out of that UW system is being asked to bear about two-thirds of that, in part because some agencies are not being true even though we receive only about 25% of the funding for overall state operations. The UW-Madison chairs expected of this is expected to be about $20 million. And I simply want to message my concern that if there were further remissions or lapses in the next fiscal year, that the legislature and the governor will realize that we have already taken a very disproportionate share of the budget hit and allocate next year's changes accordingly so that all agencies bare there proportional-- their costs in these sorts of cutbacks. So, that is what is happening in the bigger picture. And now, I want Vice Chancellor Heller to give you a very short briefing on our scenario planning and what we're seeing here on campus in terms of the possible situations we might find ourselves in. Laurent, thank you. Come on up.

>> Laurent Heller: OK. Well, thank you, Chancellor, and thank you to the Senate for having me here and giving me a bit of your time to address some of the details on the financial impacts that we're facing. Obviously, this is a really tricky situation. And first and foremost, COVID-19 and the crisis currently conflict-- confronting us is a public health and safety crisis, not a financial crisis. But obviously, financial ramifications do flow from the public health situation. And you could imagine that the financial situation will continue to evolve along with what we're seeing on the public health side. So I guess I would say that means that we have a similar amount of uncertainty on the financial projections and the financial ramifications that we see on the public health side. So, you know, from the public health side, we're saying, well, when can we reopen local businesses, when my campus begin to return to normal? And we don't necessarily have answers to that yet. Similarly, on the financial side, we might say, well, what will our auxiliary revenues look like over the summer? Or what my tuition look like in the fall? You know, from the public health side, we're saying when we reopen, would that lead to an increase in the number of infections? You know, similarly, that would have ramifications for us on the financial side. So, as you all know, lots of smart people are thinking about this on the public health side here on campus, but elsewhere around the world. Similarly, on the financial side, we do have some good people doing good work in the medicine budget office and elsewhere on the finance team to try and figure this out. So, in doing that, we've been modeling a host of different scenarios. You know, unfortunately, again, we don't have tons of certainty on what those would look like yet. But from a host of different possible outcomes, .we've really kind of zeroed in on three different scenarios to help us wrap our brain around what the future might hold in the year ahead. I would not think of any of these as a precise estimate, rather, there's a range of possible outcomes across a host of different public health scenarios and the related campus ramifications of those things. So, if you think about these three scenarios, you know, I might start with the optimistic case. It kind of hurts to call this an optimistic case, but the Chancellor has already talked about this before. You know, basically, if we're summarizing the way that that would work, it would be a scenario where things return to something approximating normal fairly quickly, and the ramifications of the period of closure that we've had and future modifications are such that they don't substantially impact most of our revenue streams once we're back up and running. So imagine that efforts to control and contain the virus and its impact are pretty successful in this scenario. As the Chancellor mentioned, $100 million plus we weren't really factoring the state lapse that happened last week, when we were calculating those numbers. So, if that's the optimistic case, a middle case might be one where there are some snags resulting from our attempts to reopen, or where people remain concerned and this has longer term effects on our revenue streams. That scenario we envision potentially as much as a $300 million impact to campus operations over the coming year. And a pessimistic case scenario where, you know, disruption to normal operations, changes in people's behavior, changes in the business climate, are all pretty significant and long lasting. In that scenario, you know, a pessimistic worst case scenario, we do see losses upwards of up to perhaps as much as $500 million over the coming year. So, obviously, that's a broad range of possible outcomes. All of them should be thought as-- of as possible ranges, not precise projections. You know, in-- But in any of them, there are some key things that we need to think about. So how do we come up with these kinds of ranges? Well, maybe a first thing I would mention where the impacts have been large already are campuses auxiliary operations. So what's an auxiliary? These are essentially freestanding businesses that support campus needs, but are distinct from our core enterprise. So things like housing and dining conference centers, the union, our vet med hospital, for example, athletics. These units have already seen significant operational and financial disruption. You know, maybe a second thing we think about in different scenarios is research. I'll say it's not yet clear what the impact on our research dollars might be. The feds have supported us continuing research expenditures even in some cases where work can't be progressing the way we'd like it to. But then again, with the economy in some trouble, we do predict challenges on the private research front. And, you know, exactly how the federal budget will evolve is also not clear. You know, on the upside of course, we might see increase research funding for COVID related research, things of that nature, moving on philanthropy, giving in our endowment. Obviously, we've seen a lot of market uncertainty. We saw rapid market declines which tend to correlate with reduce giving, then we saw a bounce back, you know, certainly tons of volatility, exactly what the endowment is going to be next year, and what giving might look like is really not clear yet. But I do think it's reasonable to expect some dialing back as people pause to see how their own portfolios are doing and the like, you know. Then we get on to a couple of really big questions, tuition. You know, this is really huge, obviously. What's the fall semester going to look like? Will we be here in person, will it be a blended mix of in person and online? Will it look different than that? And in any of these scenarios, how do people behave, you know, how does this change maybe people's behavior? Will people opt to take a year off, and the like? Good questions. But obviously, tuition is a major driver of our budget and small changes in behavior can have big ripple effect for us. And finally, the state budget. Obviously, none of us knows what's going to happen there. We just learned about the 5% lapse. That wasn't something we anticipated happening this year. What does the next year look like and what does the next biannual budget look like? Very important questions for us and we don't necessarily have answers yet. What I can say is that we were in a relatively good position prior to this crisis unfolding. Obviously, the Chancellor's six revenue generating strategies that we've been diligently working with your help in recent years, had seen our revenues increasing. And we had been cautious with budget allocations so far. So that leaves us with some room as the Chancellor has described a little to hopefully whether this. You know, the university has been here for 170 years. We're going to be here for another 170 years. I'm 100% sure that we are going to get through this. And, you know, the actions that we've taken, which included, you know, pause on hiring, pause on salary adjustments, reducing discretionary or non-payroll expenditures, dialing back projects, capital outlays, construction and the like, in some cases, coupled with the unfortunate for a low reductions we had to do will help buy us time to get through the fall, you know. Now, if we're in the optimistic scenario, the fall will look a lot different than if we're in that pessimistic scenario, in which case, you know, further actions really would be needed. We can't say what those will look like yet, but I can tell you I will continue working with governance on this along with the chancellor and the provost and the others on the leadership team, and I look forward to working with the Shared Governance Budget Committee which I believe started after the last financial crisis and had its first meeting just as I got here about four years ago. A great group of people, have met with them already and look forward to continuing and maybe beating off cycle over the summer. So let me pause there.

>> Rebecca Blank: Thank you, Laurent. I just want to acknowledge that I know that all of you and all of your colleagues, both faculty and staff, have really been working hard in the last several months making a lot of changes and adaptations. It hasn't been easy. And these furlough decisions on top of that, you know, that they're disrupting our lives even further. And I really wish that we didn't-- we weren't in this place, but we are. And I want to thank you for staying with us and helping us do the things that we have to do to keep this university operating for the next 170 years as Laurent says. Let me say a bit about preparation for the fall. All of us want to be here in the fall with our colleagues. We want the labs open, we want the students here, but we have to be sure we can do that safely. And we are in the midst of a whole variety of scenario planning and fact collection to look at what we have to do in terms of work operations, distancing, testing, you know, classes and teaching that we think are going to be likely to be able to operate over this next fall. We are talking with governance groups about this. We've put together a number of ad hoc groups of faculty and staff with particular expertise in some areas. We're particularly looking at the delivery of large courses, which I think are unlikely to be meeting in person, at least in terms of large lectures, and, you know, trying to see what, you know, what are those courses, how do we work with faculty to make sure that they're delivered at high quality levels possible, to what extent can we blend small group potentially in person experiences in sections with the larger lectures that may be more distance. Obviously, all of this depends on having students, part of the university, this next fall. And all of us is particularly concerned about freshmen. We don't know even regardless of what our admission statistics look like who's really going to be here and who isn't. And I should say, our admission statistics right now are looking reasonably close to normal. We're a little bit down on the international side, but not really on other sides. And I want to give a big shout out to the admissions folks, as well as to our marketing people who've really stepped up a whole variety of outreach approaches to our potential incoming freshmen. They're doing a lot of special high touch outreach. We have a great visual campus tour given some of these people cannot come to campus. We're doing our summer orientation online and that is getting ready to launch. There's just a lot of stuff going on. There's a great website for incoming admitted students, and I have asked Heather to send that around to all of the faculty senate because I think you and your colleagues should be interested in looking at some of the creative ways we are doing outreach. And finally, let me note that I don't think our plans are just about the fall. All of us should be expecting that the entire next year is likely to be abnormal. And we're doing our planning. We're looking at the entire academic year, both fall and spring. And, you know, that's just the way it is. But we're thinking about the next year, not just about the next semester. With that, I will turn to questions and answers in a minute, but let me transition to a little bit happier news away from finances. This is finals week in case you didn't know. Our commencement ceremony would normally be taking place on Saturday, this coming Saturday in Camp Randall. It will not be, but we will be presenting a virtual commencement that I'm really quite excited about to all my students. And, you know, Heather, at some point, you might want to send out the website. We've got a lot of really great resources around virtual commencement that are up that you and your colleagues again might want to look at. And I know a lot of schools and colleges are doing their own special virtual commencement events. I am delighted with that. I hope you're all doing that. When it is safe to do so, we will have an in-person graduation for the class of 2020. It may be a year from now, but we will do something to celebrate in person. We have invited our honorary degree recipients who normally we'd be giving awards to this coming Friday to join us for Winter Commencement. We're going to simply delay that. Our alumni speaker, John Felder, who's representing students who took part 50 years ago in the Black Student Strike of 1969 is also going to be joining us. And we really want him here in person that I hope we can have an in person commencement then. We're also planning a few fun surprises for our graduates during commencement that will be announced. And you also know that we've been in the midst of dean searches. We just heard last week that Carl Martin has some-- who's been serving as Interim Dean and Director of our Division of Extension since June 2018 when extension came into UW-Madison has been chosen to serve as the permanent dean and director of that unit. Extension plays a really critical role in the communities, and at no point is it more important than now when communities need some of the extension agents bring out into the state. We have two more dean searches we're moving forward with. The law school candidates with you in the last two weeks. The L&S candidates will be here in the next two weeks, and hopefully we'll have more news to share with you on those fronts. Finally, I want to recognize six UW faculty who have been elected to the American Academy of Arts and Sciences, which is a high honor, and I'm delighted to have six people from UW-Madison on the list. That includes bioethicists Alta Charo, psychologist Seth Pollak, philosopher Steven Nadler, historian Louise Young, geographer Lisa Naughton, and chemist Martin Zanni, all among the 276 new members announced in April 23rd. I might note that our former Provost Sarah Mangelsdorf was also on the list, and I sort of listed her as number seven, even if she's moved to a different place right now. So that is my news. I'm sure there's going to be a lively discussion here. But let me first ask Terry Warfield if he wants to say anything before we open.

>> Terry Warfield: Thank you, Chancellor Blank. This is my final senate meeting as Chair of the University Committee. And before I reflect briefly on that, I have a few other items to report. First, there's a profs legislative update for the day. The link is just below the agenda posted on the Secretary of the Faculty's website. Secondly, I want to point out the CURAFA, which will be presented later this morning. The university committee met with one of the CURAFA chairs and was very receptive to those recommendations about student diversity. Now, on behalf of the university committee, I'd like to thank Chancellor Blank and Provost Scholz for their regular inclusion of faculty shared governance and decision making regarding the spring semester. In regards to plans for the fall semester mentioned by the Chancellor during her remarks, the University Committee will continue to meet with the Chancellor during the summer. In addition, UW System President Ray Cross is holding weekly phone calls with shared governance representatives that incoming UC chair Kirsten Wolf is participating. The University Committee welcomes your comments, concerns, and questions this summer as planning continues for the fall semesters. So please advance those to the Secretary of the Faculty and the University Committee, yes, we'll be meeting over the summer as we continue this process. Now, as I conclude, I'd like to say, and I think my colleague Steve Ventura would share the sentiments that serving on the University Committee these past years, and share this past year has been one of the highlights of my academic career. In these roles, I've seen and interacted with the many people who make this university great. I now have a deeper appreciation for the value of shared governance and hope I have had a positive influence on the exercise of shared governance on this campus. Thanks for the opportunity, and I encourage all in the room to stay engaged, raise your hand, and continue this great tradition. Chancellor Blank?

>> Rebecca Blank: Thank you very much, Terry. All right, we are open to questions and comments. And a reminder, if you would like to speak, click the raise hand icon on the bottom of your screen, and you will pop up. And when we call on you, you need to unmute yourself. Senator Noah Feinstein, you're --

>> Noah Feinstein: Hello, thank you. And thank you to all of you who I know have been working so hard to make this as --

>> Rebecca Blank: Noah, identify yourself by --

>> Noah Feinstein: Sure. My name is Noah Weeth Feinstein, District 18, Community and Environmental Sociology. Thanks to the chancellor and administrative staff and the University Committee for their hard work in managing this crisis. This is a question regarding furloughs. Although we're very grateful and I'm very appreciate-- very much appreciate the fact that the furloughs are progressive in structure, my question is why are they not more progressive in structure? And looking forward to the possibility of more furloughs, will there be any effort made to hold those earning the least harmless from future cuts, perhaps by adding additional salary layers above 150,000?

>> Rebecca Blank: So, let me take a first crack at that, and I can then see if Laurent wants to add anything. So, you know, we did four different levels of furloughs. We had a goal of needing to reach about $30 million with this furloughing, and what we're doing currently gets us there. If indeed, we have to do further furloughs after October, we'll certainly seek input and advice from, you know, a wide variety of different groups to see if we want to, you know, do them any differently another time around. We were originally aiming at three different levels of furlough, and it was a conversation with the university staff that led us to move to four levels, and the different furlough level before-- below 50. So, you know, give us your input as we see how this goes. Laurent, do you want to add?

>> Laurent Heller: No, you've covered it well. That's right. I will say in conversation with the university staff, Congress and particularly Central Committee there was really helpful, and we did adjust making an additional band after that discussion.

>> Rebecca Blank: Let me recognize Senator Betsy Stovall. You want to unmute yourself? Dropped off. Anyone else? Senator Adel Talaat, did you want to speak? Unmute yourself?

>> Adel Talaat: OK, yes. I would like to speak.

>> Rebecca Blank: Yeah.

>> Adel Talaat: This is Senator Adel Talaat, District 2013. Thank you very much for the overview of the situation, especially the financial situation of our campus. And coming to this meeting, I was thinking about questions that by attending, just various parts of the meeting actually informed my thinking about this subject, which is the subject is are we planning or what is the plan for going back to sort of normal? I think it is not too early to start thinking about that, and it's specifically in the research arm of the university. We have been at a big disadvantage here that most of our social activities are at a complete stop, except only when there is essential work. And it happens that my lab is one of the essential works. But also, I depend on the surfaces and the work as our unit is a canvas that does not function. I was not in that capacity. And with the increasing of the financial situation here, difficulties that we have, we really need to be in a full force. And I cannot believe that in a campus like ours, we cannot borrow the same plans to go-- I'm not saying to just to go as normal and never mind anything, but at least with plans to work safely. And we work with both calls all the time. We-- This is always in our concern all the time when we work with [inaudible] and so on. So, I think it was a canvas like ours with all of these great minds present here, I think we can get the plans to have to go back to sort of normal and be able to do our work so we can help the university, help our community, and maybe help the whole world to go back to normal. So, I would love to hear from you about this. And if there's anybody as concerned and focused on this issue.

>> Rebecca Blank: We are very focused on that issue. I would love to be able to open some of our labs and gradually open more of them. As soon as the governor's stay at home order expires and the state allows us to start reopening activities. Steve Ackerman, our Vice Chancellor for Research is working with the group, putting together some of the process by which research structure in particular would reopen, what are the higher priorities, what will follow after that. We've also got a reopening group looking more broadly than just research, but thinking about the sort of protocols we have to have in place, not just in laboratories, but elsewhere in terms of health and distancing. You know, my hope is that when the governor's order expires, which I think is May 24, we will be allowed to start small openings and, you know, some very high priority areas, certainly smaller labs. I hope we'll be able to start opening up in June, but this does depend upon the right things happening in the State of Wisconsin to put us in that situation. What I can promise you is we're thinking very hard about the process, the protocols, and the priorities by which research does get reopened. It's an incredibly important question for us. And the sooner we can get some of this up and running, the happier all of us will be, I know.

>> Adel Talaat: OK, thank you.

>> Rebecca Blank: Yeah. Senator Stovall.

>> Betsy Stovall: Hello, I'm good.

>> Rebecca Blank: All right, I've lost senator Stovall again. Let me call upon Senator Sajnani -- Oh, just a minute. Is that you, Betsy? Why don't you go ahead if you're here?

>> Betsy Stovall: Yes, yes, it came back.

>> Rebecca Blank: OK.

>> Betsy Stovall: It came back. So thank you. So Betsy Stovall, District 63, Mathematics. I just wanted to follow-up on my colleague's question from a moment ago. So, those of us with permanent positions, so the faculty and staff sort of know what we're looking at over the next six months, but our graduate students and also our short-term or contingent staff have a lot more uncertainty. Can you say anything in terms of a timeline of when they might know what, you know, enrollments and budgets look like and things like this, or is it just too early?

>> Rebecca Blank: Well, we've not made any budget cuts and we're not making any further cuts beyond what we've announced until into the fall. I mean, we just don't know enough about what our tuition revenues and what the operations the university are going to look like. As you should know, we've exempted graduate students and postdocs from the provost. And, you know, I'm assuming that departments are making their plans about supporting graduate students, as they always have. I have no doubt there are going to be teaching opportunities for them. What I can't tell you is how many of those are going to be online versus in person. So, we're certainly going to need TAs and graduate student support in the year ahead. I don't think graduate students are going to be in a very different situation than they were this past year, though the ways in which they do their work might vary. Do you --

>> Betsy Stovall: Thank you very much.

>> Laurent Heller: Yeah, I do. You know, I would note too that of course this crisis has had disparate impacts on different parts of the institution. And so, some units or subunits may be looking at their numbers and, you know, asking good questions about what's prudent right now. Part of what we did with the budget actions we announced was to try and create a sort of pathway for people to slowly, cautiously reduce expenditures over the coming months. But, you know, all the actions we're going to take, we've already taken. And, you know, we will probably be doing some more scenario planning with people, but it's likely that good sized chunks of this really aren't known until early in the fall.

>> Rebecca Blank: And I should say, a number of departments are clearly going to have to think about the fact they're likely to have some students who did not get jobs, who otherwise would have been employed, and how they want to support those students versus admitting more new students. And those who are in the departments have that type of choice over their decision making processes. So I'm hoping many departments are having those conversations. Let me turn to Senator Sajnani. Are you on?

>> Damon Sajnani: Hi, yeah. Just a very quick --

>> Rebecca Blank: Oh, identify your number.

>> Damon Sajnani: District 7-- is 71 or 77? I think it's 77. It's been a while since I looked at it, but 77 is what I was, well, well bet on. ACS and Afro American Studies. My question is a follow-up to Senator Adel Talaat, and just a specific, smaller version of that question, and a follow-up to your answer, which is, in particular -- And it does speak to sort of a broader question as well, which maybe you-- of course, you're welcome to touch on. So, there's this distinction between essential services and then you outlined units, which basically act as independent businesses, and then of course, there's a whole range of things that are sort of in between there. So, my concern related to research and important to both students and faculty is this sort of tertiary units that support people with disabilities. So, obviously, the primary positions and structures that support people with disabilities are not-- are of course will be protected, will be prioritized. But there are these tertiary things. So for instance, right now, our interlibrary loan service is suspended and-- or working at a reduced level of efficiency, something like that. So, this might be something that fits under the sort of thing you were describing, which after the governor lists the order at the end of this month, maybe ILL will go back into effect. But as we're going forward thinking about the next year, my concern, my recommendation, my contribution, however I can contribute, is that we'd be very careful that we not only protect the primary, you know, the McBurney Office and the Division of the Dean's Office that supports people with disabilities, but we're sensitive to these other services that happen-- you know, that are dispersed throughout the university that can mean that somebody who has reasonable accommodations on paper may end up in practice with the-- with a lack of accommodations. Very similar to as Adel was talking about where you might have an important unit and a central unit that can't actually do its work because it's missing, you know, some of these tertiary services, or a government that, you know, can't find swats, which apparently are different [inaudible]. Thank you.

>> Rebecca Blank: Yeah, no, thank you for that comment. And I know other than saying, I take that very seriously. And if there are particular services you're concerned about, and specifically you want to make sure we're thinking about them, you should send a list to my office and just make sure that we've got that list together. But I understand what you're saying and we will indeed keep looking at that one. Senator Eric Johnson, you're up. Unmute.

>> Eric Johnson: Yes. Thank you very much for taking my call. I have a question about the furloughs.

>> Rebecca Blank: You have to identify your district.

>> Eric Johnson: Pardon me?

>> Rebecca Blank: You have to identify your district, I'm afraid.

>> Eric Johnson: Biological sciences.

>> Rebecca Blank: Great. Thank you.

>> Eric Johnson: Yeah, I have a question about the furloughs. At least in the biological sciences, many of the academic staff and even professors, part of their salary are paid by federal institutions such as NIH. So if the-- First of all, has NIH agreed that since salaries are paid by this for furloughs and in the future, will we need to keep some sort of contract with them to help with these furloughs?

>> Rebecca Blank: Yeah. I'm sorry, were you finished?

>> Eric Johnson: Yes.

>> Rebecca Blank: Yeah, yeah. NIH has indeed issued a variety of easements of the regulations providing a great deal of flexibility to universities in the current crisis to be a little more flexible with exactly how the funds are spent and on what timetable. And you know, you can delay when reports come in, if your lab is closed down and you get, you know, that it's presumably they're doing very fast what have you call the extensions of grants, that type of thing. We are doing furloughs for all employees, whether paid on one on one funds or paid on other funds. We think that is the equitable way to do this. In many cases, those grants work. You know, this obviously saves money to the grant. But in many cases, those grants were hit earlier by having to pay COVID-19 leave for some of their employees, and that, of course, used up some money they would not otherwise use up. So, we are very much in touch with our funding agencies. Most of them have given universities a lot of flexibility and are willing to work in them. So I'm not concerned particularly about NIH, which has been great about this. I'm looking for any more hands and don't see them, and we do have a full agenda. So, I think I am going to move on to our next item of business and thank you all. If you have more comments or things you want us to be sure to hear, don't hesitate to send an email, or you can just pick up the phone and give us a call. All right. The minutes of the 20th of April 2020, two weeks ago are on pages nine and 10 of your agenda. Raise your hand by hitting that little button if you have any additions or corrections. I don't see anyone jumping into amend the minutes so they are approved as distributed. Let me point out the election results are in Faculty Document 2890, pages nine to 11 in your agenda. I understand that the turnout of 864 faculty vote was one of the best ever, so people are clearly looking for things to do here in the midst of social distancing. So thank you to everyone who participated in that election, and thanks to those who are going to come into service. Let me recognize Professor Carey McAndrews who will present for the Campus Transportation Committee. Carey.

>> Carey McAndrews: I'm arriving. Thank you very much, Chancellor Blank, and good afternoon Faculty Senate. My name is Carey McAndrews, and I am the Chair of the Campus Transportation Committee. And I am reporting today on behalf of our members. I want to thank for their participation in shared governance this past year. I'll keep my presentation brief today. So instead of summarizing the committee's 2018, 2019 report, which you have available to read, I'd like to just contextualize it with three points that have helped me understand our campus transportation context. So the first thing I'd like to bring to your attention is our physical campus. And we are-- we operate a little bit like a small city. Our daytime population is around 75,000 people. This includes employees, and our students, and our visitors. And with 75,000 people, this adds up to a lot of travel. And I would say that the Campus Transportation Committee's main interest, which it shares with transportation services, is to develop a safe, and convenient, and an affordable way for everybody to access and move around campus, and noticing that we all have very different needs, and we also need to travel across all seasons. So to accomplish this, the Transportation Services Department coordinates with other units on campus as well as our surrounding communities like the City of Madison to do a lot of things. This unit on campus plans and builds or contracts to build and maintains and operates all of our streets and our sidewalks, our accessibility circulator, our shared paths, our bicycle parking, and our car parking as well as our 80 bus. So these and other parts of the transportation system on campus are some of the-- basically, they all add up to provide essential access. And the report that you have provides a lot of information about many of these components. And all of those bits get listed somewhere around page three. This leads me to a second point I'd like to make to contextualize the report, and that's that all of these decisions that the campus makes about transportation, you know, thinking about these individual travelers and how to provide that sort of safe, convenient, affordable access, those all add up to broader implications for our whole campus and our campus sustainability. But the university does routine surveys, biannual surveys, of the-- survey people's travel. And from that, we know that the majority of trips that people make to access campus are by walking, cycling, or by transit. So the majority of trips to campus are walking, cycling or transit. And this is a really good outcome for our campus. It contributes to our meeting of sustainability goals, and it's something that we should continue to foster. And that brings me to my third point and my final point, and this is about parking. So the Transportation Services Department has a lot of different parking products that it's created a base lot permit, flex permits, afternoon parking permits, and it's done this to make sure that people who also need to drive to campus have options that work for them. This is an addition to all of the programming that supports pedestrians and cyclists and transit riders. But it's important to note also that we have a limited parking supply. We have about 13,000 car parking spaces. And of these 9,400 are for employees, and 2,000 are for service vehicles, and 1,600 are for visitors. We also have more than 1,000 moped spaces and 350 parking spaces for motorcycles. Right. So there's some scarcity on campus that we're also working with. So in order to keep everybody mobile when the time is right, although this seems out of sync with our current moment, but when the time is right, if you or anybody you know has any trouble accessing campus, or if you have questions about policies, or suggestions for programming, I actually encourage you to reach out to transportation services or to the committee because what I've observed is that this group, this unit on campus has the desire and the expertise to serve you and to support you even individually. Of course, I guess if you were to all call at once, they would be overwhelmed. But they are expert in this. And sometimes the critical thing is to share information as widely as possible. So, thank you very much for the opportunity to bring to your attention campus transportation, and I can take any questions you have right now or offline at your convenience. Thank you very much.

>> Rebecca Blank: Thank you, Professor McAndrews. Is there anyone who wants to raise their hand and ask a question at this moment about the transportation report? I am not seeing anyone. So thanks to the committee and for all of your work. Appreciate it.

>> Carey McAndrews: Thank you very much.

>> Rebecca Blank: Thank you. Let me recognize Professor Winkle-Wagner JJ Andrews, who are co-chairs of the Committee on Undergraduate Recruitment, Admissions, and Financial Aid, better known as CARAFA to present the CARAFA annual report. Rachelle, are you starting.

>> JJ Andrews: All right. Hello, everyone. This is JJ. Rachelle is right here but I think she may have--

>> Rachelle Winkle-Wagner. Here I am. Am I back?

>> JJ Andrews: OK.

>> Rebecca Blank: You are.

>> JJ Andrews: Yes, you're back.

>> Rebecca Blank: Now, you're back. Good.

>> JJ Andrews: Good.

>> Rachelle Winkle-Wagner: Immediately when I tried to unmute myself, I got kicked off. So, JJ and I will-- are here together. We can tag team this. But we just wanted to come and share with you our report and open up time for questions. This year in our committee, we were following the thread of something that during the 2019, '20 academic year, we recognized as a committee through our work together that the admission's yield rate among underrepresented students, particularly students of color, was a topic that really needed more focused attention and review. And so, we spent this academic year really focusing in on that. And so, we were particularly trying to answer the question of why students of color who are offered admission to the University of Wisconsin-Madison may not choose to enroll. So our offered enrollments, our offered admissions were higher than our yield, and we were trying to figure that out. So around page 21 of your packet of the report, in the larger packet, has a data visualization that was created by the Vice Chancellor for Enrollments Office. So you can look at that. But we do want to point out, there is an exceptionally low number of African American students in particular who have chosen to enroll at University of Wisconsin-Madison. We only had 1.5% or 113 students among the record setting year 7,500, little more than that new freshmen. Only 5.8% were recognized as Hispanic or Latinx, and 0.1% Native American. And so, we really want to dig into that as a committee and we looked also at the campus climate survey for possible answers there were 50% of students of color in that survey, and 65% of transgender or gender nonbinary students expressed feeling uncomfortable or unwelcomed at UW-Madison. We started to consider the possibility that campus climate messaging and campus climate in general may be one of the reasons why we have a lower yield rate than what we would like for our admissions of students of color at UW-Madison. So based on that work that we did together, that it's just really rooted in empirical evidence that we've been reading and presenting and talking about as a committee in addition to the numbers at UW-Madison. We have come up with three recommendations that we would like to pursue as a committee, but then we also would love it if the Faculty Senate and/or University Committee would take this on with us. And so, we're trying to stay in our own lane but then encourage others to maybe take up of this. Number one is to provide necessary support to broaden existing diversity based outreach, recruitment, and admissions initiatives that are already ongoing. Number two is to explicitly at the university promote diversity and inclusion in the mission statement at the university and in the branding materials. So in other words, build a new message and build a better message about particularly the campus climate and campus culture. And number three is to increase necessary support for students for inclusive and diverse campus communities and campus initiatives. So, there's been, for examples, students that have been asking for better support structures. And so, we wanted to honor that set of voices too in that claim. So all of this is based on our work over the course of the year as a committee and on empirical research evidence on this topic, and we'd be happy to take questions if people have questions at this time, and we're also happy to continue this work moving forward.

>> Rebecca Blank: Does anyone have questions or comments on the report? Raise your hand. Terry Warfield.

>> Terry Warfield: Thank you, Chancellor Blank. I just want to-- I mentioned this report in my comments, and I just like a follow on. I really appreciate CURAFA's advancement along these lines, and the UC had a chance to listen to them. I'd also like to note that UC members have participated in the three dean searches that you talked about. And just for the benefit of CARAFA and those folks, and other people on campus, I mean, diversity and inclusion were front and center, and not only the Search and Screen Committee I know but also in-- within the campus visits and the kind of questions we're addressing to finalists. So, it's something that is top of mind, I think for many of us. I just hope we can kind of, as we move out of this difficult time, we're going to be able to sustain some momentum around these recommendations. So thank you.

>> Rachelle Winkle-Wagner: Thank you.

>> Rebecca Blank: Thank you, Terry. Others who want to talk? I don't see anyone else raising their hand but I do encourage everyone to read the report and to be in touch with either the two co-chairs if they have comments or want to be involved with this as it moves forward. Thank you to you and to your committee. We appreciate it.

>> Rachelle Winkle-Wagner: Thank you.

>> Rebecca Blank: Let me know. I recognize Professor Terry Warfield again who is going to ask for a vote to change the grading policy. The first reading of this document, number 2887, was done in April. So we will open for discussion and this is the second reading. So we'll hopefully be ready to vote on it at the end of the discussion. Terry.

>> Terry Warfield: Let me have the University Committee, I move adaption of Faculty Document 2887 revised, which will amend the policy on final grade submission.

>> Rebecca Blank: Since UC is submitting this motion, there is not a second needed. Professor Warfield, do you want to make some initial remarks?

>> Terry Warfield: Yes, thank you. Hello, again. You have in your materials Faculty Document 287 revised which is a proposed change to the grading policy. It has been altered slightly from the last meeting based on some great feedback we got from senators and other interested parties. And that feedback, those revisions make it clear that extensions will be granted upon request. The proposal will replace the current policy that requires final grade submission 144 hours after the final exam period for your course. The proposal would require all final grades be submitted 72 hours after the last exam date, upon request. The goal behind this is-- to this change is to benefit students. Delays and submission of grades beyond the proposed deadline delays student decisions on courses for next semester, end of semester appeals, and students transcript requests for financial aid, scholarships, and internships. Now, I just want to reiterate, again, the prior rule was 144 hours. For the final exam period for the-- your assigned period for your course, the new proposal is 72 hours after the last exam day. So, for many if not most, or the large majority of people, this policy change will extend the time period over which you can submit your grades.

>> Rebecca Blank: Thank you, Terry. And I would add to that what I think is important, it was noted in our earlier discussion last month that the people who scheduled the course finals do rotate courses around. So if you find yourself at the end of final exam period this year, you're almost surely be towards the beginning next year. So there's no one who should be stuck year after year at that period. Are there comments or discussions about the proposal on the table? Senator Catalina Toma.

>> Catalina Toma: Hi there, Catalina Toma, District 49, communication art. I was wondering if you could tell us more about the request for exceptions and how those could be made? Last time, we talked about some potentially automatic request for certain kinds of classes like graduate seminars. I'd also like to add to that list can be courses. I teach one students have to produce 30 pages of writing in those classes, so that the time of the end of the semester is not really sufficient for grading. Thank you.

>> Terry Warfield: I'm going to turn over to Scott. You know, I if I could speak to this, Chancellor. I'll turn this over to Scott but I would say one of the suggestions we got would be to provide a few examples of how this will be implemented. And we're passing that along to Scott and his team. But then, I'll let Scott speak to the specifics of that question.

>> Scott: Thank you, Terry, And thank you, Senator Toma. We actually-- There's a couple ways that the exception process could play out. I haven't had the chance. We've been, like many, consumed by COVID-19 pandemic planning. But one of the ideas was to use the school college final exam dean. So I'm not sure every school in college has a final exam dean. We could work with those individuals in the school college to work on what that exception process would look like. I think it's very important to keep the school college dean's offices involved in this just so that they're aware of the exception. So, that was one option. The other option was some type of form through our office. But I think, you know, if there's ideas and suggestions you have, I'm happy to-- you know, we would love to include those and take part of it.

>> Rebecca Blank: Thank you. I see Senator Betsy Stovall. Betsy, do you want to unmute yourself? She's dropped off again. Let's wait a minute, see if she comes back on.

>> Betsy Stovall: Sorry.

>> Rebecca Blank: Here you are.

>> Betsy Stovall: Hello. Can you hear me? OK.

>> Rebecca Blank: Yeah, yeah.

>> Betsy Stovall: So, Betsy Stovall, District 63, mathematics. So one of the concerns that I had about this policy when it was initially presented is that it wasn't clear what the exceptions were going to be based on. And from the question that was asked heard from my colleague, I'm still concerned that faculty or staff might read this and think that they might or might not fall within whatever the allowed policies. So it might be preferable if this goes through the Registrar's Office than through the Dean's Office where there might be some additional approval process added.

>> Rebecca Blank: Scott, do you want to reply to that?

>> Scott: Yeah. I mean, I think the language in the policy is clear. The exception would be granted, I think they're-- I mean, again, none of this has been worked out. And I would love to hear from the school college final exam deans just to make sure that they're in the loop and aware. And maybe it's a informational sharing comment or piece of the process. But then again, we haven't had the chance to work out the exact exception process.

>> Rebecca Blank: What's clear is that having some guidance to all the schools and colleges would be important, but I suspect you know that, so.

>> Scott: Absolutely.

>> Rebecca Blank: Yeah. I'm Eric Sandgren, did you want to speak?

>> Eric Sandgren, University committee. The way it's worded now, the criteria for requesting that extra time depend entirely on the teacher. So, there will be no secondary evaluation of whether or not it should be granted. It will be automatic.

>> Rebecca Blank: Scott.

>> Scott: That was the spirit of the discussion at the UC and the revisions that Dr. Warfield and myself and Heather worked on I think reflect that. I mean, the only thing is it's on upon request.

>> Rebecca Blank: Speak again.

>> Scott: I have nothing else Chancellor.

>> Rebecca Blank: All right. I don't see any more hands at this point. If people are ready to vote-- Let me first-- You know, this has to be passed by a majority. But since we're in this sort of odd virtual reality, let me first ask if we can do this by unanimous consent. So does anyone have any objection to approve the --

>> Heather: Chancellor --

>> Rebecca Blank: Probably at 87? Yeah.

>> Heather: Chancellor, I think Betsy Stovall had one more question.

>> Rebecca Blank: Oh, OK.

>> Heather: Sorry.

>> Rebecca Blank: Sorry.

>> Betsy Stovall: I apologize. It keeps kicking me off when I turn on the microphone. So it's again Betsy Stovall, District 63, Mathematics. So I think maybe there just needs to be you need to ensure good communication with the faculty that this approval is automatic. That when I asked colleagues about this, the-- our academic staff were especially worried. And I think also there are faculty, for instance, parents of small children who feel a lot of pressure not to let their other responsibilities and pinch their work. And so it's just very important to let them know that the approval really is automatic and not based on a judgment of --

>> Scott: Senator Stovall, as Chancellor said, the communication with the schools and colleges will be clear, and we'll definitely work on that as we can here well before the fall semester when this would take-- be the first semester this will be in place, if it is voted upon and approved.

>> Rebecca Blank: Senator Gilles Bousquet, did you want to speak?

>> Gilles Bousquet: Yes, hi. Gilles Bousquet, French and Italian, District 5, in support of Senator Betsy Stovall's suggestion. But I think the-- Scott has responded [inaudible] communication is something our faculty was working-- was concerned about. So I think clear communication about the automatic nature will be-- will do a lot of good. Thank you.

>> Rebecca Blank: Thank you. All right. Again, I see no further hands. So let me try to move through a vote. Let's see if we can do this by unanimous consent. Is there anyone who has objections to approving Faculty Document 2887 as revised? If you have any objections, please raise your hand. If I see any hands raised, we will go to a vote. I am seeing no hands raised. And I believe at that point, I can simply declare this passed by unanimous consent. Is that correct, Heather?

>> Heather: That's correct.

>> Rebecca Blank: All right. Thank you very much. Let me again recognize Professor Terry Warfield who will present for a vote a resolution in support of the relationship between UW-Madison and the Ho-Chunk nation. Terry. Terry, I'm not finding you. Are you on?

>> Terry Warfield: I bet it should be better to explain now. You have in your materials Faculty Document 2893 or resolution supporting the work of our share future.

>> Rebecca Blank: There is no second needed since this comes from the UC. Terry, do you want to make the first set of remarks?

>> Terry Warfield: I do. And as part of the Faculty Senate this year, we have been reflecting on different sentence of our shared future historical marker at each meeting. This resolution, as I promised during the year, marks the culmination of those reflections. It also seems appropriate that the Faculty Senate is taking up this resolution on the same day that we honor the passing of Truman Lowe, a member of the Ho-Chunk nation. Now, while the resolution is symbolic in nature, it does commit the Faculty Senate to continuing recognition of the ho-Chunk nation and its relationship to the UW-Madison and the land the university occupies. If the resolution passes, I invite all of you to share it with your departments and take action. For example, you could request that the marker make a visit to your school or department. And as Chancellor Blank said, during the dedication ceremony for the marker, today is the beginning of an intentional effort to teach our shared history.

>> Rebecca Blank: Thank you, Terry. I'm delighted with this resolution, I might say. And I just love to see the sort of the educational experiences and the conversations that have been going on over the last year to continue in the years ahead, which is exactly what this resolution is about. Are there comments, people who want to raise their hands? I am not seeing anyone. So I'm going to again push my luck and see if we can do this by unanimous consent. If there is anyone who objects to the passing of this resolution, please raise your hand. If anyone raises their hand, we will proceed to a vote. I am seeing no hands raised so I believe I can declare that this also passes by unanimous consent. All right, one more item of business. Let me again recognize Professor Warfield who present for a vote a resolution to support DACA employees here on campus.

>> Terry Warfield: Thank you, Chancellor Blank. You have in your materials Faculty Document 2894, which shows support for UW-Madison employees with DACA. This resolution was brought to the University Committee for inclusion on the senate agenda by the International and Immigration Issues Committee.

>> Rebecca Blank: Very good. Thank you. Do you want to make some comments in support of this jury?

>> Terry Warfield: Yeah, I do very briefly. As it says in the preamble, this resolution is very similar to the one passed by the Faculty Senate in 2016 supporting students at the UW-Madison who are on DACA. With a possible Supreme Court ruling during the summer months and in fact, any day now, we felt it was important for the Senate to go on record supporting UW-Madison employees with DACA.

>> Rebecca Blank: Thank you, Terry. Are there comments or questions? Eric Sandgren.

>> Eric Sandgren: Hi, this is Eric Sandgren, University committee. I just wanted to state that during our discussion in the university committee, we did express our regret that there weren't further actions that we could take. And I hope everyone in the Senate, and in fact, everyone on campus will continue to monitor the situation to find out what happens. And then as decisions are made, maybe consider other additional activities through other mechanism.

>> Rebecca Blank: Thank you. Alfonso Morales, did you want to speak?

>> Alfonso Morales: Yes, yes, Chancellor. Thank you. Can you hear me? I hope you can hear me.

>> Rebecca Blank: Yeah. Yes, you're good.

>> Alfonso Morales: Morales. I'm bringing this by way of the Immigration and National Issues Committee. And I think it's important in our discussion with the Academic Staff Executive Committee, which is also taking this to the academic staff assembly to point out that the communications plan, should this pass, should the university devise a communications plan on behalf of this resolution, it's very important that that communication plan include not just accurate translation of the support the university is providing, but an interpretation of that, such that folks who may not understand necessarily what the nuances of the message will certainly get a sense of the care taken on their behalf and the meaning behind the message. So, I just wanted to share that with folks. Thank you very much for hearing the matter.

>> Rebecca Blank: Yeah, thank you. Are there any other people who want to comment? As Terry Warfield noted, this is going to hit the news because the Supreme Court is coming down with a ruling almost surely any day. And it's-- you know, we will be asked where we stand, so. All right, I am going to try for unanimous consent again. If there's anyone who disagrees with the passage of this resolution to support on DACA employees, raise your hand. And if anyone raises their hand, we will proceed to a vote. I am not seeing any hands raised. So I believe that I can declare that this resolution is also passed by unanimous consent. That brings us to the end of the meeting. I know it has been a very strange semester, but we are almost at the end of it. I hope that by next fall, we will be in a better place in many, many ways. But thank you all for everything that you have done, and adapting and responding to the world that we're in and particularly supporting our students and our staff who have faced difficulties in the midst of all of this. I hope that you have a wonderful summer and that you get a chance to get out of the house at least occasionally and do a little bit of vacation time. So, thank you all and I'm going to declare the meeting adjourned.