This document includes the process to follow to get a legal settlement processed in HRS.
- To process the request, the UWSC must have an email from the requester, the settlement agreement, and a W-4 if applicable.
- If a W4 is needed, make sure it's entered in HRS before requesting the settlement check
- It must be determined if the settlement is WRS eligible. Legal council is contacted if the Service Center is unable to make that determination.
- If special funding is required, it must be included with the request or entered in HRS prior to your request being submitted.
- Paper checks are always produced.
Because of special process considerations all legal settlements are done off-cycle. The department or institution HR Administrator should send an email to the UW Service Center Payroll Manager. Please include the following information:
- All pertinent information that will be needed and isn't included in the settlement agreement. Specifically the turn-around time for receiving the check and where it should be sent.
- The settlement agreement
- Funding information if different than what is currently in HRS
An off-cycle check will be processed according to our off-cycle processing schedule which is a Wednesday check date. A paper check will always be created even if the employee has an active direct deposit in HRS unless otherwise requested. It will not be directly mailed to the employee so please indicate where the check should be sent. Exceptions can be made to our business process for picking up settlement checks at the UW Service Center.