BN - Flex Spending Account/Limited Purpose Flex Spending Account New Hire Enrollment Process

GENERAL DESCRIPTION:

New employees can elect a Medical, Dependent Care, or Limited Purpose Flexible Spending Account (FSA) by completing an FSA Enrollment form within 30 days of their date of hire or by completing their elections on line using Self Service.

PROCESS CONSIDERATIONS:
You may click on the links below to navigate directly to a section:

PROCESS OVERVIEW:


1. Employee submits a paper enrollment application or applies using Self Service within 30 days of hire.

2. If paper application, Benefits Office reviews enrollment form and enters into HRS (Reference: BN - Enrolling, Changing, or Canceling Coverage Using On Demand Event Maintenance ). See below for enrollment application tips.

3. If paper application is received, file it in employee's benefits file.

4. Service Center sends a weekly enroll file to TASC on Wednesdays.

5. TASC creates an account for employee.
 

COMPLETING AND VERIFYING THE APPLICATION:

1.  Enter the following information:

  • Employer Name = Univ of WI - System
  • Employee ID = Employee's HRS Employee ID
  • Participant Plan Effective Date = Coverage is effective the first of the month following date of hire. When you enter this in HRS, use this date for the FSA or ADM Event date. BN - Adding Events to the BAS Activity Table
  • Date of First Payroll: Pay date of when first deduction is taken. Normally, this will be the payroll that includes the coverage effective date.
    • Example: For a bi-weekly employee with coverage effective 6/1/17, the date of first payroll would be 5/14/17 (5B Pay Date).
TASC Date of First Payroll

2.  Verify the information in the Employee Information Section:

NOTE: Regardless of what the employee writes on the form for their contact information, it is their current contact information in HRS that will be transmitted to TASC. For address, it will be what is listed as the "Home" address and for phone and email it will be the ones selected as "preferred." Emails from TASC will go to the preferred HRS email, not what the employee writes on the form.
TASC Employee Section
3.  Verify the employee election amounts:
Payroll Deductions
4.  Verify that the employee has signed and dated the application.