BN - WED - Income Continuation Insurance Missing/Incorrect ABBR Report

GENERAL DESCRIPTION:

Income Continuation Insurance (ICI) requires an Annual Benefit Base Rate (ABBR) for the payroll process to accurately calculate the insurance premiums to charge each payroll. This report will return a list of employees with an ABBR of less than $1,000 OR those missing an ABBR for Income Continuation Insurance. When employees are missing an ICI ABBR, the system will revert to annual salary which has not been rounded according to the rules for ICI. Benefit Administrators need to review the employee's job and compensation data and update or add an ABBR accordingly.

PROCESS CONSIDERATIONS:

ANNUAL BENEFIT BASE RATE AMOUNTS:


You may click on the links below to navigate directly to a section:


PROCEDURE STEPS:

1.   Log into HRS.  The Workflow Exception Dashboard queries will appear based on your current security and whether there is an error to fix.

2.  Click on the hyperlink for the UW_BN_ICI_ABBR query.

U9.2 WED Query

3.  A current list of employees who are missing an ICI ABBR or who have an ABBR of less than $1,000 will be displayed. This list will be refreshed each evening.  (Note:  Empl_ID's that appear as hyperlinks in the list have more than one error.  This often occurs if the employee has a missing or incorrect SGL ABBR as well as the ICI error.)

4.  Click the Check to Claim checkbox next to the employee you wish to work on.  Your name will appear in the Claimed By section with the date and time noted.
9.2 WED Claimed By
5.  Click the BN_ANNL_BENEF_BASE hyperlink for the employee you have claimed. 

9.2 Link to Correct

6.  The employee's Update ABBR page will be displayed.  Click on the magnifying glass icon to select the ABBR type of ICI.
9.2 Look Up ABBR
7.  To ensure that the correct ABBR is entered, you will need to navigate to the employee's JOB Data pages to obtain the annual salary.  Click the "New Window" hyperlink in the top right corner of your screen to open a second window to obtain this data.
New Window
8.  Navigate to Workforce Administration > Job Information > Job Data and enter the employee's Empl_ID and click Search.

9.  On the Work Location Tab verify the employee's WRS eligibility date.  In our example, the employee became eligible for WRS as of the Date of Hire.

10.  Click on the Compensation tab to obtain the employee's estimated annual salary.  The salary needs to be rounded up to the next highest $1000.  (i.e. For an annual salary of $35,360, the ABBR is $36,000.  For an example of multiple jobs, Empl Rcd 0 salary of $14,300.00 and a Empl Rcd 1 salary of $14,500.00 are added together and rounded up to the nearest thousand to become $29,000.00. This full amount is the value on each active Empl_Rcd on the ABBR page.)
11.  To add the employee's ABBR, click back on your Update ABBR window, or navigate to Benefits > Employee/Dependent Information > Update ABBRs.

12.  Enter ICI in the Annual Benefit Base Rate Type field.  In our example, we are adding an ABBR Type of "ICI" with an Effective Date of "9/8/2016" and an ABBR amount of "36000".  (Please note:  do not use dollar signs when entering an ABBR.  The system will add this for you when you save.)  When all information has been added, click the Save button to save the record.
9.2 WED Add ABBR
13.  To verify that you now have the correct ICI ABBR entered into the system, navigate back to Benefits > Employee/Dependent Information > Review ABBRs.  Enter the employee's ID number in the Empl_ID field and click Search.  You should see the ABBR listed with the correct Base Rate Type, Effective Date, and Amount.
9.2U WED ABBR Verified

https://kb.wisc.edu/images/group61/shared/9.2_Warning_Sign.png  Warning!  The Annual Benefit Base Rate is based on the estimated annual earnings for the year in which they are initially enrolling for coverage.  It will be based on the prior year's reported WRS earnings thereafter.  Benefit Administrators should not change an ABBR unless it was entered incorrectly or there has been a permanent FTE change for the employee.  Salary changes do not warrant a change in the ICI ABBR.



ADDITIONAL RESOURCES

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