PY - Submit an Off-Cycle Missed Payroll Request - Biweekly

GENERAL DESCRIPTION:

This user procedure provides step by step instructions for filling out and submitting an off-cycle missed payroll request submitted through a web form on the UW Service Center web site. After the request has been submitted, it will either be approved or denied by one of the campus/division approvers.

To gain access to request or approve a Missed Payroll, your HR Director needs to send an email to the appropriate AG Group requesting the access. The ticket should then be sent to the UW Service Center Payroll Team who will work with the web team to set up the new security.

PROCESS CONSIDERATIONS:

You may click on the links below to navigate directly to a section:


PROCEDURE STEPS:

Timesheet cleanup: Time and Labor Reported Time

If the reported time on the timesheet has been processed to payable time and is in an "Approved" status: Campus should remove the reported time from the timesheet and then after the next scheduled Time Admin job has run, approve the negative off-set hours generated as a result of removing the reported hours from the timesheet (net impact of removing the hours from the timesheet should be zero hours and have no impact on the employee).
1. If the reported time on the timesheet has been processed to payable time, was approved and is in a "Taken by Payroll" status: Campus should investigate the payable time in question to verify that the employee has not already been paid for the hours now being submitted on the missed payroll request.
2. If the reported time on the timesheet has been processed to payable time and the payable time is in "Needs Approval" status: Campus should remove the reported time and submit the timesheet.
3. If the reported time on the timesheet has been processed to payable time, was approved, and the payable time is in a "Rejected by Payroll" status: Campus should research why the payable time is in a "Rejected by Payroll" status.
4. If the reported time on the timesheet has been process to payable time and is in "Pushed Back" status: Campus should research why and not remove the hours from the timesheet.  

Below are step by step directions for submitting an off-cycle pay check request for University Staff: Biweekly Request
1. Use your web browser to navigate to the Off cycle missed payroll request page
2. First fill out the Employee Information section. Enter the information for the employee for which the request is being made, please enter the correct Empl ID and  Empl Rcd#.

3. Select Get Details.
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4. The following screen will appear defining the Position Number, Dept ID, and Pay Group. Select or enter in the following fields:
NOTE:  It's important to enter detailed and clear information in the comments section describing the circumstances and justification for this off cycle request. It will play a large role in determining whether the request gets approved or not.


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ADDITIONAL RESOURCES:

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