HR - WED - UW New Hire Hold Report

GENERAL DESCRIPTION:

The UW New Hire Hold is an error report created to notify campus Benefits and/or HR Administrators of employees who have blank values in their WRS Previous State or Local Service fields. These errors will appear in the WED notifying credentialed users of missing/incorrect employee data and the ability to fix them accordingly in an on-demand basis.

PROCESS CONSIDERATIONS:

You may click on the links below to navigate directly to a section:

PROCEDURE STEPS:

1.  Log into HRS.  Error Queries appear based on your current security and whether there are errors to fix.

2.  Click on the UW_HR_NEW_HIRE_HOLD Error ID hyperlink.

9.2 WED NHH
3.  Click the 'Check to Claim' check box, your name will appear in the Claimed by Section with the Date and Time noted.

4.  Click Link to UW_BN_JOB_DATA

9.2 Picture 4 replacement

5.  Note that the Previous Service fields are blank and the Benefit Service Date is equal to the hire date.  

6.  Navigate to Work Location Tab.  Click the + button to add a row. 

7.  Click on the UW Benefits Tab and add the appropriate number of months into the WRS Prior State and Local Service fields and roll back the Benefit Service Date to match the prior State Service (maximum of 12 months).    
8. The Prior Service field will need to be updated on each Empl Rcd. Click the Next in List and Previous in List buttons to navigate between Empl Rcd, and within each Empl Rcd click the right and left row buttons to find every Effective Date and maximum Effective Sequence of each date.

9.  Click the Save button when all data has been entered on all records.
9.2 Save Button
10.  Close this window to return to the Error Query Summary Page.

11.  Click the 'Completed' check box.  Your name will appear in the Completed by Section with the Date and Time noted.
  9.2 Completed By
12.  Click Home link to return to the main WED page OR
9.2 Home Hyperlink
13.  Click Return to Dashboard link (available on every page) to return to the main WED page
  9.2 Return to Dashboard
14.  Upon successful completion of the Employee's error and nightly updates, the Employee will fall off the list.


Further Research

Benefit Administrators can pull the New Hire Hold Report (UNBNR002 New Hire Hold Report) from Cypress (cypress.doit.wisc.edu) to further investigate an employee. The report in Cypress shows the Effective Date, Empl Rcd, and which field is missing the data.

Cypress


ADDITIONAL RESOURCES

Related KBs:
Related Links: