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HR - Department Chair Jobs


Employees can be appointed to many different types of jobs throughout a career. This document will detail the steps how a person is entered in HRS with a Department Chair job (Z97NN).

warning  NOTE: This document applies to all campuses EXCEPT UW-MADISON. UW Madison should refer to documentation intended for their campus.

  • It is only appropriate to create this zero dollar job for an employee with an existing faculty job.


  1. Identify/Create the Position.

    1. Organizational Development> Position Management> Maintain Positions/Budgets> Add/Update Position Info
    2. Position should use job code: Z97NN

    3. Pay Basis = No Pay Basis
    4. Continuity will vary based on your campus' rules for Department Chairs.


  2. Using the UW Multiple Jobs Summary page (see Document 29424 is unavailable at this time.), determine if a terminated record can be reused. If so, Process Rehire.
  3. HR - Rehiring an Employee

  4. If you cannot process a rehire from an inactive / terminated Empl Record, you will need to use Add New Employment Instance.
  5. HR - Add Employment Instance (Non-Madison)

  6. This secondary job hired is a concurrent job.
  7. Compensation for faculty serving as a Department Chair must be added to the Employee's regular base on the 'Primary Job' for the duration of the job. Action = Pay Rate Change; Reason = Temporary Change in Duties, or paid during the summer on a Summer Service position. Department Chair positions are ALWAYS set up as zero dollar, and cannot be used to pay a faculty member.

  8. At the conclusion of the Department Chair job, remember to remove the pay rate change on the 'Primary Job': Action = Pay Rate Change; Reason = Temporary Adjustment End.


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    Keywords:Interim / Acting Limited job Recruited Limited job Faculty Back up Academic Staff Back up Classified Back up Department Chair Back-up Appointment Back up Appointment Back Up Job Other Work Leave of Absence   Doc ID:22283
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2012-01-17 15:44 CSTUpdated:2018-11-05 08:39 CST
    Sites:Human Resource System (HRS)
    Feedback:  1   0