HRS Knowledgebase

GENERAL DESCRIPTION:

Employees can be appointed to many different types of jobs throughout a career. This document will detail the steps how a person is entered in HRS with a Department Chair job (Z97NN).

• This document applies to all campuses EXCEPT UW-Madison


• UW-Madison should refer to documentation intended for their campus.

• It is only appropriate to create this zero dollar job for an employee with an existing faculty jo

PROCEDURE STEPS:

A. Identify/Create the Position

1. Follow navigation path Organizational Development> Position Management> Maintain Positions/Budgets> Add/Update Position Info

2. Job Code: Z97NN

3. Pay Basis = No Pay Basis

4. Continuity will vary based on your campus' rules for Department Chairs; HR - Continuity Status Overview

B. Review UW Multiple Jobs Summary

1. Using the UW Multiple Jobs Summary page, determine if a terminated Empl Rcd can be reused; see HR - View UW Multiple Jobs Summary for an Employee

• If so, process as a Rehire; see HR - Rehiring an Employee

• If you cannot process a rehire from an inactive / terminated Empl Rcd, you will need to use Add New Employment Instance; see HR - Add Employment Instance (Non-Madison)
  

• This secondary job hired is a concurrent job

C. Adjust Compensation as Needed

1. Compensation for faculty serving as a Department Chair must be added to the Employee's regular base on the 'Primary Job' for the duration of the job

• Action = Pay Rate Change; Reason = Temporary Change in Duties, or paid during the summer on a Summer Service position

• Department Chair positions are ALWAYS set up as zero dollar, and cannot be used to pay a faculty member.

2. At the conclusion of the Department Chair job, remember to remove the pay rate change on the 'Primary Job'

• Action = Pay Rate Change; Reason = Temporary Adjustment End.

ADDITIONAL RESOURCES

Related KBs:

• HR - Add Employment Instance (Non-Madison)
  
• HR - Continuity Status Overview
• HR - HR Report List
  
• HR - Rehiring an Employee
• HR - View UW Multiple Jobs Summary for an Employee
  

• UW Service Center - HR