The UW Service Center (UWSC) and campuses need to verify that the information going into the payroll calculation and confirm will not cause the processes to fail. The UWSC also needs to verify the integrity of the payroll and benefits set-up and employee data. Authorized users will be able to view this report in Cypress or run this report ad hoc through HRS for their respective campus, division or department.
The Payroll Error Message Report is most useful to PY Coordinators if they do not see a calculated paycheck for their employee(s) in Review Paycheck or on the Payroll Edit Report. If there is a calculation error during the nightly payroll processing for that week (biweekly or monthly), then there will not be a paycheck for viewing until the error is cleared. By checking this report, the coordinator can see the condition causing the error that was encountered. Service Center staff also receive an error listing, and nearly all types of calculation errors are cleaned up by the Service Center.
As delivered, the report includes all messages for all UW institutions for all pay groups in a pay period. However, nearly all error messages are calculation errors that are fixed by UW Service Center staff.
The following are some sample pages from the Payroll Error Messages Report in Cypress - there is one page per department ID/pay group combination:
Items on the report to note:
Pay Period End - The end date of the current pay period being calculated
Pay Group - Signifies the pay group of the empl record on which the error is occurring
Dept ID - The DeptID of the job on which the error is occurring.
Employee Name, Employee ID, Empl Rcd# - Identifies the employee and empl record on which the error is occurring
Message - Tells the error type/what is causing the issue with the calculation of the employee's paycheck
The Payroll Error Messages report can also be run ad hoc in HRS by navigating to: UW Payroll Reports>Payroll Error Messages.