This procedure outlines the steps for approving an employee's submitted absence request. Absences must be approved for employees to be paid for them.
For managers to access this information from the Time and Absence MSS Dashboard, see KB TL - Time and Absence MSS Dashboard
Navigation: Manager Self Service > Time Management > Approve Time and Exceptions > Absence Requests
You will be taken to the Absence Requests page. This page will show any Pending absence requests by default. Choose the absence you wish to approve by clicking on the employee's Name.
*Note: you can view any requests you have approved or denied by changing the Show Requests By Status field to what you want to view ("Approved" or "Denied") and then click the Refresh button.
The Absence Details page will appear. Click on the Approve button to approve the absence request. You can optionally leave comments for the employee in the Approver Comments box.
NOTE: This balance only reflects the balance as of the last Earnings Statement (i.e. confirmed payroll). Absences approved or taken since the last payroll are not reflected in this balance. You should always verify that your employees have available hours of leave to take before approving any absence requests.
You will see the Approval Confirmation page. Click Yes to approve the absence.
This warning message will appear if the employee has already submitted time on the date of the absence request.
Acknowledge the warning message.
Best Practice: When making changes to reported time on an employee’s timesheet which has already been submitted, first delete the line being updated and then enter the updated reported time.
Approve the absence request.