FN - Department Setup Verification Report
This user procedure describes the use and business need of the Department Setup Verification report. This report will help Campus and Division Payroll users identify organizational departments that have not been configured correctly to: a) Encumber or not encumber earnings, and b) Use suspense funding.
This report will be used to ensure accurate department setup configuration. The following department setup requirements will be validated. If any of the following four requirements is not set up according to the rules below, the department will be listed in the report output.
- This report will be scheduled to run during weekly batch
processing. The following procedure steps apply to ad hoc execution of
this report. This report may be run ad hoc at any time as it has no dependencies on other processing.
- This report will only list sub-departments (i.e. A011010) with setup issues, not divisions (i.e. A01) or departments (i.e. A0110). Entering "A01" in the Department parameter will generate a report of all sub-departments beginning with "A01..." that have at least one setup issue.
- This report assumes that all departments at all campuses will use Commitment Accounting, Encumbrances (except UWEAU & UWOSH), and Actuals Distribution. In actuality, individual departments may choose not to encumber. Such departments will appear on this report despite being configured correctly because they are an exception to the report logic. No action will be needed for departments appearing on this report with "N" under Encumbrances that have elected not to encumber, (except UWEAU & UWOSH), but no action is needed.
- Before contacting the UW Service Center to request changes to configuration, please confirm with a Division or Department administrator if the department in question has elected to encumber earnings or not.
ADDITIONAL RESOURCESRelated KBs: