A Person of Interest (POI) record is added to HRS for individuals who have an affiliation with a UW institution but are not considered employees, are not paid, and do not need reimbursement of expenses by the institution. These may include consultants, emeritus faculty, Non-UW Time Approvers for Time and Labor (T&L), Non-UW Interviewers, or other individuals requiring an affiliation with a UW institution other than employer-employee. This document explains how to add a person to HRS and assign a Person of Interest (POI) relationship, how to inactivate a POI relationship, as well as how to add additional POI relationship types to an existing person in HRS.
Search for Existing Person in HRS
Before creating any new person in HRS, you must search HRS to ensure the person is unique/new to the system. Follow all steps in HR - Search for Existing Person in HRS.
Add a Person page
NOTE: If an Empl ID was found when searching for matching persons with existing HRS data, do not use this page. Instead, follow the steps below, Add a POI Relationship to an Existing Person in HRS.
If an existing Empl ID was found only in Legacy/EPM, or if no existing Empl ID was found at all, continue with the next steps.
“NEW” defaults in the Person ID field.
Biographical Details tab
It is likely that minimal information related to the person will be available and/or required. Most fields are not to be completed. However, the following fields are required for Person Hub:
Contact Information tab
UW Personal tab
Organizational Relationships tab
Read and correct (if appropriate) any error messages that appear. It may be appropriate to ignore some error messages (e.g., missing SSN).
Add a POI Relationship page
To identify the POI's affiliation, it is important to select Department from the Security Access Type drop down list.
Enter SHARE for Value 1.
Enter a valid active organizational department (UDDS) for this POI affiliation in the Value 2 field.
Navigate to: Workforce Administration > Personal Information > Organizational Relationships > Maintain POI Relationship.
Enter Empl ID or POI Name.
Click the plus button in the Person of Interest History (lower) section.
Enter Effective Date the POI will become Inactive.
Enter an 'I' in the Status field. 'I' = inactive; 'A' = active.