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UWSC Support - UW Employee Tax Statement Help from the UW Service Center

GENERAL DESCRIPTION:

The UW Service Center generates tax documentation for all UW Employees. Current UW employees can find tax statements within their institution's web portal. Employees can also obtain older tax statements by request.

PROCESS CONSIDERATIONS:
  • Contact your campus help desk if you have any problems accessing the my.Wisconsin.edu or my.wisc.edu portal.
  • Former employees - Please see the UW portal access guidelines section in this document to figure if you still have access to your institution's portal as each institution may have different guidelines for retaining portal access for former employees.




Tax Season advisory for UW Employees from the UW Service Center Payroll Team

  • Review/Update your address information by January 15th in the my.Wisconsin.edu or my.wisc.edu portal and make any needed changes to ensure your preferred address is used for tax statement distribution.
  • Unless you have consented to receiving only an electronic copy of your tax statement(s), your tax form(s) will be sent via U.S. mail to your mailing address.
    • If you do not have an alternate mailing address set, your tax statements will be mailed to your home address.
    • If neither address is in the portal, your tax statements will be mailed to your work/office location.

    NOTE
    : Currently active UW employees that have consented to receiving only an electronic copy will not receive the tax statements (W-2 & 1095-C) by mail.  You will need to print your own copy (guidelines below).

Add Consent for Electronic W-2 or 1095-C forms

If you wish to only have access to an electronic copy of the W-2 or 1095-C, you must complete the consent through the my.Wisconsin.edu or my.wisc.edu portal.
  1. On the Payroll Information tile, click Tax Statements.

  2. Click the relative tax statement consent link (W-2 or 1095-C)

  3.  Consent to receive  W-2 electronically or Consent to receive  1095-C electronically.

  4. Review the consent information.

  5. Click the box to acknowledge consent.

  6. Click Submit.

Remove Consent For Electronic W-2 or 1095-C Forms

If you with to remove your consent status, you must complete the consent removal through the my.Wisconsin.edu or my.wisc.edu portal.

  1. Access the my.Wisconsin.edu or my.wisc.edu (Madison only) portal.

  2. On the Payroll Information tile, click Tax Statements.

  3. Click the relative tax statement consent link (W-2 or 1095-C)

  4. Click the checkbox “I withdraw my consent to receive (tax statement name) forms electronically”

  5. Click Submit.

Printing W-2 and/or 1095-C

An electronic copy of the W-2 and 1095-C form is available through the my.Wisconsin.edu or my.wisc.edu portal. 
NOTE: a copy can be printed even if you did not consent to only electronic forms.
warning The W-2 can only be printed from a computer connected to the UW network.
  1. On the Payroll Information tile, click Tax Statements.

  2. Click View W-2 or View 1095-C

  3. Enter required information on the page and check the I Agree box.

  4. Click Save.
https://kb.wisc.edu/images/group61/21953/taxstatementsportal.jpg

Finding and Printing Tax Statements through 2017

Current and some former UW employees would be able find past W-2 statements within the my.Wisconsin.edu or my.wisc.edu portal. Follow the steps below to find your past tax statements. 

  1. On the Payroll Information tile, click Tax Statements.

  2. Select the record to print.
    warning  These records do not have social security number on them, if you need a copy with your social security number on it then request a duplicate tax statement (below).

Requesting Duplicate Tax Statements


Reviewing/Updating Address Information