Glossary search results: 374

A-basisSalary rate computed on a twelve-month, annual basis.

AAPAcademic Advancement Program.  This program has been superseded by the Center for Academic Excellence http://cae.ls.wisc.edu/

Academic Staff
Professional and administrative personnel with 1) Duties that are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA); and 2) Perform work that is primarily associated with higher education institutions or their administration.

Academic Staff
  1. Academic Staff are respected professionals who hold positions in virtually every unit on campus. These positions are either unique to higher education and/or provide direct support for academic programming and/or develop and implement policies at UW-Madison. The academic staff contribute daily to the quality and reputation of a University recognized and respected around the world. Learn more

Academic Staff
Academic Staff: a professional and administrative employee whose duties are exempt from the overtime provisions of the federal Fair Labor Standards Act (FLSA) and who performs work that is primarily associated with a higher education institution or its administration.

Accept Facilitated Review

This is an activity in ARROW that allows the IRB staff reviewer to indicate that facilitated review is appropriate for the submission. This can include: accepting NCI Central IRB approval; deferring the study to a Commercial IRB (e.g. Western IRB) or deferral of the study to another institution's IRB.


Account Consolidation
The process of combining multiple accounts into a single account during the transition to Office 365.

Accounting and Financial Team
  1. The Accounting Team offers support with non-credit custom course contracts, credit courses accounting administration, research and effort administration, hotel contracts, academic support service agreements, accounts receivable, travel expense reports, credit card payment authorizations, and supplies orders.

Accrued Leave
The amount of sick leave, vacation, vacation carryover, personal holiday, legal holiday and banked leave an employee has earned based on the number of hours in pay status.

Acknowledge Reportable Event

This is an activity in ARROW that allows the IRB staff reviewer to acknowledge receipt of a reportable event that does not require further IRB review. Upon acknowledgement, the study will return to the approved state.


Acronym Unscrambler
UW-Madison Business Services list of acronyms often used in business processes: http://www.bussvc.wisc.edu/acronym/acronym.html

ACSSS*
Adult Career Special Student Services:  
Admissions, advising, and academic deans office for 4,500 UW-Madison University Special Students. Provides comprehensive assistance for returning adult degree students, career assessment and help with career transitions. Learn More.

Activity

An activity is an action that you can take for a submission. For example, if a study team wants to respond to pre-review issues, they would use the Send Issues Response activity. Activities are always listed on the left of each study workspace. The list of activities changes based on a user's role in ARROW and what state a submission is in.


ADAAmericans with Disabilities Act.  See also: http://www.ada.gov/

ADF

Automatic Document Feeder. In a scanner device, an Automatic Document Feeder (ADF) is a feature which takes several pages and feeds the paper one page at a time into a scanner.


Administrative Contact
An organization's administrative point of contact, responsible for assigning staff time to the Office 365 transition. Communicates with the Office 365 Team and their organization's leadership.

Administrative Limited Appointment
A leadership role such as dean or associate dean that falls into the employee category of Limited.  A Limited appointee serves at the discretion of the appointing authority.

AEN Number
  1. AEN Number is another name for the Clone ID [KB Clone IDClone ID] or curriculum ID [KB Curriculum IDCurriculum ID].

AG (Administrative Gateway)This term refers to the L&S Administrative Gateway.

Alternate Address

In Office 365, an alternate address is any email address associated with your account that is not your primary address. Any NetID or Service account may have any number of email addresses associated with it. These email addresses includes, but is not limited to, previous alias/alternates accounts and/or user/role/service accounts that have been consolidated with the NetID.


Ancillary Committee (ANC)
Ancillary Committees (ANC) are committees that have oversight for specific areas of a submission, such as investigational drugs, conflict of interest, or Veterans Affairs (VA) issues. These committees do not issue approval for the study a whole; only for their areas of oversight.

The IRB will forward submissions to the appropriate ancillary committee if review is needed and has not yet been provided. Ancillary committees may request  documentation from the study team that is additional to the IRB application completed in ARROW.

Annotations
In Perceptive Content imaging software, annotations are used to mark up and add comments to a document without affecting the original image.  Annotations enable you to select, add notes to, or even block out parts of a document.  The file types that support annotations are: TIFF (.tif), JPEG (.jpg), Bitmap (.bmp), GIF (.gif), and PNG (.png).

AOFAdvanced Opportunity Fellowship.  For Graduate students only.  This fellowship is awarded to highly qualified underrepresented students. To be considered for AOF funding, prospective students must be new to the Graduate School and be admissible to a graduate program at the University of Wisconsin-Madison.  For further information: https://grad.wisc.edu/diversity/oeid/

APC

The L&S Academic Planning Council, or APC, advises the Dean on planning, program, and fiscal matters, and thus plays an important role in College governance activities.  The Dean chairs the Council's weekly meetings, where topics that affect the whole college (and often, the rest of the university) are discussed by elected and appointed members. Academic and Administrative Deans serve as ex Officio observers to advise the council. Agendas are prepared by the Assistant Dean for Academic Planning, in consultation with the Dean and Associate Deans.  For more information, see the Administrative Gateway document, What is the L&S Academic Planning Council? .


APOAcademic Personnel Office. Main campus office for unclassified human resources, personnel, and related activities: https://www.ohr.wisc.edu/

Applicant
Job seeker who has applied for the vacancy.

Application Plan

An Application Plan defines index keys of a document. It is created in the Perceptive Content Management Console and set in a Capture Profile.


Appointment
The action of an appointing authority to place a person in a position within the agency in accordance with the law and the Rules of the Administrator, Division of Merit Recruitment and Selection (DMRS). An appointment is effective when the employee reports for work or is in paid leave status on the agreed starting date and time.

Approve Expedited Application
This is an activity in ARROW that allows the IRB Staff Reviewer, IRB Director or IRB Member to approve a submission that is in the expedited approval state.  An activity form needs to be completed and then the state will switch to approved.

Approve Facilitated Application
This is an activity in ARROW that allows the IRB Staff Reviewer or IRB Director to approve a submission in the facilitated review state.  An activity form needs to be completed and then the state will switch to approved.

Approve Request to ReopenThis is an activity in ARROW that allows IRB Staff Reviewer to approve a request from the Study Team to reopen a closed study. 

Approved
This is a state in ARROW. Studies in the Approved state have been reviewed and fully approved by the IRB and relevant ancillary committees, if any.

Approved with Administrative HoldThis is a state in ARROW.  Studies in the Approved with Administrative Hold state have been reviewed and approved by the IRB; however, additional administrative documentation is required before final approval is granted (e.g. submission of a Certificate of Confidentiality). 

ArchivedThis is a state in ARROW.  Once an application is in the archived state, no other activities with that application are possible, other
than copy/paste of text. Studies in the archived state can not be re-opened. 


ARMSArchives and Records Management.  See http://archives.library.wisc.edu/ for more information, including policy on maintaining public records.

ASPP
Academic Staff Policies and Procedures.  For more information, visit the Secretary of Academic Staff website: http://acstaff.wisc.edu/resources/policies-and-procedures

ASSA
  1. ASSA (Academic Support Service Agreement) is any instructional or professional consulting service, provided by an individual or company that is unique (sole source) and is specifically related to the University's mission of education, research, or public service. This document is completed by UW Purchasing. Payment to an EPD speaker with an ASSA cannot be completed until the ASSA is fully executed by UW Purchasing. An ASSA is required if the speaker is being paid more than $5,000 over a 12 month period of time.

Assessment of Student LearningUW-Madison's accrediting agency, the Higher Learning Commission, defines assessment of student learning as a "participatory, iterative process" that:
  • Provides data/information needed regarding student learning;
  • Engages the institution (faculty, staff, students) in analyzing and using this data/information to confirm and improve teaching and learning;
  • Produces evidence that students are learning the outcomes identified by the faculty;
  • Guides educational and institutional improvement; and
  • Helps the institution understand, evaluate and document whether changes made affect student learning
This iterative process asks a series of "Fundamental Questions, including:
  1. How are your stated learning outcomes appropriate to your mission, programs, students and degrees?
  2. How do you ensure shared responsibility for student learning & assessment of student learning?
  3. What evidence do you have that students achieve your stated learning outcomes?
  4. In what ways do you analyze and use evidence of student learning?
  5. How do you evaluate and improve the effectiveness of your efforts to assess and improve student learning?

In the course of an accreditation review, external consultant/evaluators will gauge the extent to which the university has engaged in assessment for purposes of improving student learning, and used what we find to improve student learning.



Assigned to IRB MeetingThis is a state in ARROW. Studies in this state have been assigned to an upcoming meeting by either the IRB staff reviewer or the IRB submission manager.  In this state, the IRB staff reviewer can record the IRB meeting decision and draft meeting minutes.

Asynchronous
  1. Asynchronous learning is a student-centered teaching method that uses online learning resources to facilitate instruction that is not being delivered in person or in real time.  Discussion forums and recorded lectures are examples of asynchronous components in an online course.

Authors
A KB User who, may edit documents. Authors may or may not be able to publish documents and all follow their KB Group's agreed upon document workflow.

Autodiscover
Exchange Autodiscover is a web service that helps Microsoft Exchange administrators configure user profile settings for clients running Outlook ProPlus/2019/2016. It allows users to easily configure their email client knowing only their email address and password.

Automatic Reply
Also known as a vacation message or an out of office message. Automatic reply is a rule that can be set in your Office 365 account that will automatically reply to incoming emails with a preset response for a preset amount of time.

Awaiting CorrespondenceThis is a state in ARROW.  Studies in this state have undergone IRB review, a meeting decision has been recorded and the IRB staff can draft correspondence for the study team. 

Awaiting Scientific ReviewThis is a state in ARROW.  Studies in this state have been triaged by the IRB and determined to require scientific review.  In this state, the Scientific Review Committee (e.g. CTRC PIR, SRC, PRMC) will review the study and indicate the outcome of their review.   

Base-Building Adjustment
A salary increase (may be temporary or permanent).

Batches

Documents are scanned in batches which are placed into the batches view of Perceptive Content. Once in the batches view, the batches undergo processing which includes separation into individual documents and quality assurance.


BKLT

booklet


Blended
  1. Blended learning is a formal education program in which a student learns at least in part through delivery of content and instruction via digital and online media with some element of student control over time, place, path, or pace.  Can also be called Hybrid Learning.

Blue-Collar Multi-Shift
University Staff titles that are in pay schedule 03 (e.g., custodian, food service assistant, food retail/catering leader and food production assistant) and in multiple-shift environments (e.g., first shift, second shift and third shift).

BOR
Board of Regents; the governing board for the UW System.  See: https://www.wisconsin.edu/regents/

Breadth (L&S and General Education)Undergraduate study in the Liberal Arts and Sciences requires students to become familiar with the ways in which humans systematically study and interpret the world, and how they communicate that understanding to others.  "Breadth" is a term that originates in the Letters and Science curriculum, where the term is used to describe the different "ways of knowing" found in the major divisions of scholarly inquiry: the Arts and Humanities (including Literature), the Social and Behavioral Sciences, and the Natural (including Physical and Biological) Sciences. Students who are completing the L&S degree requirements must take a specified minimum amount of coursework (credits) in each of these broad areas. To help L&S students meet their requirements, the L&S Curriculum Committee assigns "breadth designations" to courses that meet the committee's expectations for learning in those areas.  These designations can be used to search for courses that meet L&S degree requirements, and the degree audit reporting system (DARS) uses the designation to determine whether requirements are met.  Departments and faculty may ask the L&S Curriculum Committee to review courses to carry these designations.   As a service to the campus community, L&S Breadth designations are also used to signal courses that meet University General Education Breadth Requirements - though each school and college may specify more narrowly courses that meet those requirements.

For a description of what "breadth" courses are expected to convey to students in them, see the discussion of Breadth in the Guide, or consult What is the most appropriate breadth designation for a course my department is proposing?.  For procedures on how courses are reviewed and approved to carry breadth designations, see Liberal Arts and Science (LAS), Level, and Breadth Designations - Review and criteria .

Brochure ID
  1. The Brochure ID is a unique identifier assigned in ET to a specific promotional material piece.

Budget (Program) Decision
The reallocation or termination of resources by a university management decision that may result in staffing reductions in a program or operational area.

Business Insight

A tool integrated into the Imaging Service that can be used to run reports against data; often used to check user/group permissions.


C-basisSalary rate computed on a nine-month, academic year, basis.

Candidate
Applicant who has been deemed minimally qualified for the vacancy.

Capture Profile

A reusable collection of settings that simplifies entering documents into Perceptive Content imaging software. Captures profiles can set entities such as document keys, device choice, workflow queues, etc.


Capture Token

A licensing mechanism. Every scanner used with ImageNow uses a token; if all tokens are in use, another scanner cannot be configured until one is released.


CASICommittee on Academic Staff Issues; these committees have been established in each school and college to advise Deans on policies and procedures, promotional opportunities, participation in department governance, and performance recognition for academic staff.

Categories
Is a feature in Outlook and Outlook on the web that allows you to assign a keyword or phrase (and color) to help you keep track of items/events. Using this feature you can easily find, sort, filter, or group different items/events that are located across your different folders/calendars.

CCASCross College Advising Service.  Campus advising service for freshmen and sophomores; administered through L&S for the campus.  See: http://www.ccas.wisc.edu/

Centralized Recruitment
Process in which OHR helps divisions manage the recruitment, assessment and selection of high-volume and continuously recruited positions (e.g., custodial positions).

CertifiedThis is a state in ARROW.  Applications in this state have been certified as not constituting human subjects research.  This includes grant related applications not directly involving human subjects (e.g. protocol development activities only). 

Certify Not Human Subjects Research
This is an activity in ARROW that allows the IRB staff reviewer to certify that an application does not constitute human subjects research.  This activity occurs in the Pre-review state.

Chancellor
The chief executive of UW–Madison.

Changes Requested - Scientific ReviewThis is a state in ARROW.  Studies in this state have undergone scientific review and changes were requested by the scientific review committee.  In this state, the study team can either 1) respond to the committee request so that it returns to the Awaiting Scientific Review state for additional review, or 2) withdraw the application. 

Chapter 36Wisconsin Statutes, Chapter 36, established the University of Wisconsin System, of which UW-Madison is the flagship institution.

City of Madison Living Wage
110% of the Federal poverty rate for a family of four.

Civil Service System
A hiring process that incorporates merit selection principles including objective criteria to evaluate job applicants and make hiring decisions.

Clone ID
  1. A Clone ID is an ET Number assigned to the basic curriculum of a course. It is inclusive of Instances that share the same Curriculum ID. See also: Curriculum ID [KB Curriculum IDCurriculum ID]

ClosedThis is a state in ARROW.  Studies in this state have been closed by the IRB after the investigator has submitted a study completion report. 

Cloud Service
Services made available to users on demand via the Internet from a cloud computing provider's servers as opposed to being provided from a company's own on-premises servers. Cloud services are designed to provide easy, scalable access to applications, resources and services, and are fully managed by a cloud services provider.

COIConflict of Interest  UW-Madison faculty and staff may participate in activities with external entities which may generate conflicts between the needs of the institution and the outside entity.  These conflicts are common, frequently avoidable and can often be appropriately managed.  UW-Madison collects reports of these potential conflicts in the form of OARs.

Collaboration Space
Collaboration Space is a type of notebook in Office 365's Class Notebook app. It is a notebook for all students and the teacher in the class to share, organize, and collaborate.

College Portrait

Prepared by Academic Planning and Institutional Research, the College Portrait contained a standard set of information about the university published as part of the university's participation in the Voluntary System of Accountability. The VSA initiative involves 4-year public colleges and universities belonging to the American Association of State Colleges and Universities (AASCU) and the Association of Public And Land-Grant Universities. The VSA is designed to help institutions demonstrate accountability and stewardship to their publics; measure educational outcomes to identify effective educational practices; and assemble information that is accessible, understandable, and comparable.  The College Portrait has been superseded by the Student Achievement Measure, which is intended to improve upon the College Portrait by tracking students across institutions.  See UW-Madison's Student Achievement Measure.


Comm ACommunication A, one of two communication requirements that are part of the university-wide undergraduate General Education Requirements.  See also: 

Comm BCommunication B, one of two communication requirements that are part of the university-wide undergraduate General Education Requirements.  See also: 

Compensatory Time
Paid time off the job which is earned and accrued by an employee instead of immediate cash payment for overtime. Compensatory time may be used instead of vacation balance.

Concurrent Appointments
When a temporary employee works two or more TE appointments at the same time.

Consecutive Appointments
When a temporary employee works two or more TE appointments back-to-back.

Consensual RelationshipsThe College of Letters & Science abides by faculty legislation and university policy governing consensual relationhips, which is founded on Faculty Legislation


Consultant Review
This is an activity in ARROW that allows the IRB staff reviewer to document nature of the consult and any relevant information about the outcome of the consult.

Contact
Contacts are like electronic cards that store a person's information. A contact can be as basic as a name and email address, or include more information like a street address, multiple phone numbers, and a photo.

Contact Group
A contact group -- formerly called "distribution list" -- is a group of contacts that you can send messages, meeting requests and tasks requests.

Contact Group/List
A contact group/list is a personal group which is stored in your Contacts folder and can contain entries from your personal Contacts and from the Global Address List (GAL).

Content Library
A Content Library is a type of notebook in Office 365's Class Notebook app. It is a notebook for teachers to share course materials with students. Teachers can add and edit its materials, but for students, the notebook is read-only.

Continue Button
ARROW forms have a Continue button at the bottom that moves you forward through the application. Clicking Continue saves the current page and moves  the user to the next page. Continue is not the same as the Forward  button on a browser. Do not use the Forward button on a browser when completing forms in ARROW or the data entered will be lost.

Continuous Employment
Employment in a leave-earning position within the University of Wisconsin System or the State of Wisconsin that has not experienced a break in service longer than the reinstatement period for the applicable employment category. Continuous employment will be counted in determining an employee’s length of continuous service.

Continuous Service
All the time in a position with a State of Wisconsin agency as defined in Wis. Admin. Code § ER 18.01(3) or with the UW System in a position with an expectation for continued service, adjusted for any breaks in service. Continuous service at the University of Wisconsin System does not include time served in positions that are ineligible for leave per UW–Madison Campus-wide Operational Policy: Sick Leave.

Copy ApplicationThis is an activity in ARROW that allows the study team to make a copy of the application.  This activity is available to the study team in the following states: 1) pre-submission, 2) approved, 3) withdrawn, 4) template, and 5) closed.  

Copy Reportable Event to Other Study
This is an activity in ARROW that allows the PI or POC to copy a reportable event application to another study.  For example, if a reportable event affects several studies open by the PI, the PI only needs to fill out the RE application one time and then copy it to the other affected studies.

Correspondence Prepared
This is an activity in ARROW that allows the IRB floater to confirm that correspondence they've drafted is ready for review by the IRB staff reviewer.

Course Number
  1. The Course Number is another way of referring to an Instance Number [KB Instance NumberInstance Number], or an unique identifier that refers to a specific offering of a course.

Course Planning Group (CPG)
  • The Course Planning Group (CPG) is a cross functional team within Education Support Services (ESS) which offers support in professional development course instruction and logistical coordination.

Crafts Worker
A UW–Madison employee who is a skilled journeyman Crafts Worker, including apprentices and helpers. The classification does not include employees who are not in direct line of progression in the craft.

Crafts Worker Supervisor
Position that supervises Crafts Workers.

Credit
  1. Credit is a course or product that an individual earns university credits for completing.

Credit HoursFederal guidelines adopted in July 2011 require that a credit hour must reasonably approximate the learning outcomes achieved in not less than one hour of direct faculty instructional contact with two hours of out-of-class work, per week, for each week of a fifteen week term.  Institutions may establish equivalencies that approximate this standard to allow for distance learning and other learning activities (such as laboratories, practica, internships, etc).  UW-Madison's Divisional Executive Committees have established credit hour policies that conform with these well-established conventions,

Thus, "credit hours" are a mechanism that can be used to measure the amount of instruction delivered each academic term, since it measures the number of hours of direct instructional contact for a given course, when multiplied by the number of students enrolled in that course during the term under consideration.

Creditable Service
The amount of service an employee is granted under the Wisconsin Retirement System based on the number of hours worked in a year and the employee’s WRS employment category.

Curriculum ID
  1. Curriculum ID, as seen in CSIS, is using the ET Clone ID number that is assigned to the basic curriculum of the course. It is inclusive of Programs that share the same curriculum. See also: Clone ID [KB Clone IDClone ID]

Custom Properties

Additional fields that can be used to describe a document. Custom properties are associated with Doctypes. The number of custom properties is not limited.


DARS (Degree Audit Reporting System)
DARS is used to track student progress toward, and completion of, an undergraduate degree, major and/or certificate program.  It is also used to store exceptions to those requirements submitted by and on behalf of L&S faculty.  In addition, DARS is used analytically to ascertain how students complete curricular requirements, how many exceptions are approved, what courses are accepted and most-taken by students, and what academic requirements present barriers to student success.

The L&S DARS is coded under the supervision of Academic Information Management (AIM) in L&S Student Academic Affairs, to audit the minimum requirements of all L&S degrees, majors and certificates.  DARS does this by applying student information (courses, grades, program declarations, credits, high school units, etc) toward the coded program requirements for that student.  Thus, separate DARS are created for each L&S degree, major and certificate and students must be declared in those programs to receive an official DARS.

DARS is Document of Record for all L&S programs.1  When a student applies for their bachelor's degree from L&S, a DARS is produced to confirm that student has completed all academic requirements of their degree, additional major, and/or certificate program.  If a student is comforted eligible, his/her degree is cleared and posted, and that DARS is saved as Document of Record.

It is important to note that DARS is widely used by students and advisors -- over 500,000 DARS audits are run annually, most by students.  To facilitate student selection of a degree, major or certificate, DARS is available as a "What If" tool.  This allows students to see how their academic record would apply to an L&S program they are interested in, but for which they are not declared.

Questions about DARS can be directed to the L&S Academic Information Management office (AIM).  


1 L&S Music degrees are currently in development, and are not yet Document of Record status.

Data DigestThe UW-Madison Data Digest is prepared by the Office of Academic Planning and Institutional Research (http://apa.wisc.edu/). The Data Digest contains useful, official information about the whole university - - and the College of Letters and Science within that realm - - in a succinct graphical format. The current and previous editions of the Data Digest are available here https://www.apir.wisc.edu/datadigest.htm.

DCSDivision of Continuing Studies - see website: http://www.dcs.wisc.edu/

Deferral Response Pending
This is a state in ARROW.  Studies in this state have undergone IRB review and the IRB deferred review pending clarifications and modifications by the study team.  In this state, the study team can either 1) respond to the committee request so that it returns to the IRB pre-review state for additional review, or 2) withdraw the application.

Delegate
Someone granted permission to interact with another person's Office 365 account (email, calendar, address book, etc). This can include reading, writing, modifying, and deleting items.

Deny Request to Reactivate
This is an activity in ARROW in which the IRB submission manager can deny a study team's request to reactivate a submission that was previously withdrawn by the IRB (e.g. due to lack of submission of a continuing review for a study that has an expired IRB approval).  Execution of this activity will result in email notification to the study team that the request to reactivate has been denied and the study team will need to start the submission process over.

Deny Request to ReopenThis is an activity in ARROW in which the IRB submission manager can deny a study team's request to reopen a submission that was reported by the study team as completed or is in the closed state. 

Device Profile

A profile that links the scanner device to Perceptive Content. Device profiles are set in scanner profiles.


Division
A UW–Madison college, school or equivalent organizational unit.

DocType

A special index key that is associated with custom properties.


Document

In general, a document (noun) is a record or the capturing of some event or thing so that the information will not be lost.


Document capture

Document capture is any one of several processes used to convert a physical document to another format, typically a digital representation.


Document Keys

Values set that define and describe a document. There are seven for campus’ implementation of ImageNow: Drawer, Doctype, and five optionable/customizable keys. Discrete documents cannot have the same value for all of the key(s) otherwise they will be considered the same document and effectively merged.


Document lifecycle
The document lifecycle is the sequence of stages that a document goes through from its creation to its eventual archival or destruction.

Proper procedures throughout the document’s lifecycle are an important part of content management, a set of defined processes that help your KB Group obtain, organize, store and deliver information crucial to its operation in the most effective manner possible. 

The stages of a document’s lifecycle include: creation, storage (site access), categorizing (topics), keywords, metadata tagging, delivery or sharing, repurposing, review and reporting, archiving and / or destruction.

Document Review Mode
Click on the Title of a document in any queue: Active, In Review, In Progress, Inactive and/or Trash to see its content in read-only mode .

document sanitization
Document sanitization is the process of ensuring that only the intended information can be accessed from a document. In addition to making sure the document text doesn’t openly divulge anything it shouldn’t, such as outdated information or sensitive data. 



DoITDivision of Information Technology.  Handles instructional technology, administrative data processing, and other IT related activities for the campus. See website: https://it.wisc.edu

Domain
In email addresses, the domain is the part of an email address comes after the @ symbol. For example, for the email address of "bbadger@wisc.edu", the domain is "wisc.edu".

Drawer

Documents in ImageNow are stored in drawers; the drawer of a document is a document key with unique properties: user access to view documents in drawers can be limited, views/filters typically focus on a single drawer, and the drawer key for a document is required.


Dunning Letter
  1. A dunning letter is a notification sent to a customer, stating that the customer is overdue in paying an account receivable to the sender.

EAOEmployee Assistance Office.  The Employee Assistance Office is a resource provided by the University of Wisconsin to assist employees and their immediate family members or significant others who are finding it difficult to successfully cope with personal or work related issues and concerns.  http://eao.wisc.edu/

ECMS

Enterprise Content Management Service. Another name for ImageNow.


Edit External Personnel AccessThis is an activity in ARROW.  This activity is available to the study team in all states including withdrawn, archived, closed, etc. All users listed received edit and read access.  No POC or email access is granted.  This is not displayed in other workflows and is not included in Personnel Changes. 

eForms

Interactive forms accessible via web browser. When submitted, a document is created in ImageNow.


Email Address
An email address identifies the account that messages should be delivered (e.g., bbadger@wisc.edu). An account can have multiple email addresses. Each account in Office 365 has only one primary address, but an account can have multiple alternate addresses. An account will accept email for any email address on the account.

Emeritus Staff
  1. Emeritus Staff The status of Emeritus/Emerita is an honorary title conferred upon individuals who have had permanent employment at UW-Madison, are 55 years of age or older, and have completed a minimum of ten years of distinguished service. 

Employee of the Board of Regents
All employees of UW–Madison (including University Staff). Prior to July 1 2015, classified employees were under the provisions of Wis. Stat. Chapter 230 and were still limited to the $12,000 statutory cap.

Employee-in-TrainingPersons holding a title in the Employees-in-Training title group are normally acquiring additional training or experience in their field of specialization. Two examples of Employees-in-Training titles are Postdoctoral Fellow and Postgraduate Trainee.
Source: Office of Human Resources, Unclassified Title Guideline: Summary of Unclassified Appointment Types


Entourage
Microsoft's previous email and calendar application for Mac OS computers. Support for Entourage ended on May 31, 2012. The new client is called Outlook for Mac.

EPD Academic Staff Committee
  1. EPD Academic Staff Committee This committee assists department academic staff with information about academic staff governance and promotions. They are also connected with the college-wide CASI: Committee on Academic Staff Issues which advises the College of Engineering dean on academic staff policy and procedure formulation, review and development, in compliance with campus policies and procedures.

EPD Customer Service
  1. EPD Customer Service is responsible for taking calls and emails from customers. Located in the phone room (Room 705).

EPD Executive Committee
  1. The EPD Executive Committee is a department faculty committee that is required by the UW–Madison Faculty Policies and Procedures.
    Membership consists of:
    • All members of the department who are associate professors or professors and to whom the department has a continuing commitment of one-half time or more.
    • Professors and associate professors in the department to whom the department has a continuing commitment of less than one-half time, but for whom that department was the principal sponsor of the appointment. (See Chapter 7 of these rules.)
    • Other faculty members having tenure who have been granted joint executive appointments by action of that executive committee.

    Functions:

    The departmental executive committee has authority to make recommendations concerning faculty appointments, recruitment, leaves, nonretentions, dismissals, promotions, and salaries and other departmental budget matters, which are transmitted through the chair to the dean.

EPD Mission Statement
  1. The EPD mission is to provide engineering and technical professionals with the knowledge and skills to benefit their careers, industry, and society.

EPD Production Team
  1. The EPD Production Team focuses on defining and documenting processes classifying and categorizing files, and establishing workflows involved in the production of notebooks and promotional materials for the EPD.

ESREthnic Studies Requirement, one of the requirements that are part of the university-wide undergraduate General Education Requirements.  See also:

ET Help
  1. ET Help is the team that can address issues in our internal database system.

ETF(Department of) Employee Trust Funds.  http://etf.wi.gov/

Exchange ActiveSync Protocol
Exchange ActiveSync (also known as EAS) is a communications protocol designed for the synchronization of email, contacts, calendar, tasks, and notes from a messaging server to a smartphone or other mobile devices. The protocol also provides mobile device management and policy controls.

Exchange Protocol
A service -- similar to IMAP, POP3, and ActiveSync -- that works to transfer and synchronize email/calendar information between the server and the end user's client.

Exempt Staff
Staff who are not subject to the overtime pay or compensatory time off provisions of federal and state wage laws.

Exemption GrantedThis is a state in ARROW.  Applications in this state have undergone review by an IRB staff reviewer and determined to qualify for exemption. In this state, the study team can submit changes of protocol, personnel changes, and reportable events, as well as report study completion.  

Exit
An Exit link appears at the top of all ARROW application. Clicking this link exits the application, not the ARROW system. Always click Save before clicking Exit to make sure data is not lost.

Extend Exemption
This is an activity in ARROW that allows the study team to automatically set a new 5 year renewal period for the exemption if the activities are not yet complete.  The study team must provide attestation of exempt status of study.  There is no limited on the use of the “Extend Exemption” activity, as long as the activities conducted under the exemption are not yet complete and the the exempt status of the study has not changed.

Extraordinary Salary Range (ESR)
An approved salary range that is greater than the assigned range for the title. An ESR is associated with one of the following 1) An incumbent position, 2) A title (e.g., clinical anesthetist), or 3) A portion of a title series (e.g., nurse practitioners, within the clinical nurse specialist series).

FacultyThe UW-Madison faculty consists of all persons with instructional, research and service responsibilities who hold the rank of professor, associate professor, assistant professor, or instructor with at least a one-half time appointment with UW-Madison, or a full-time appointment held jointly between UW-Madison and UW-Extension.
SOURCE: Faculty Policy and Procedures 1.02.A
Fair Labor Standards Act (FLSA)
A federal law that establishes labor standards for public and private sector employees. It is enforced by the Wage and Hour Division of the U.S. Department of Labor.

Family Member

A family member includes all of the following: 
  • Employee's legal spouse 
  • Employee’s domestic partner as defined by UW–Madison Domestic Partnership Policy 
  • Children of employee or employee’s spouse or domestic partner (biological, adopted, step or foster child or legal ward) 
  • Grandchildren of employee or employee’s spouse or domestic partner 
  • Parents of employee or employee’s spouse or domestic partner (biological, adopted, step or foster parent, or legal guardian of employee) 
  • Grandparents of employee or employee’s spouse or domestic partner 
  • Brothers and sisters and spouses or domestic partners of the brothers and sisters of employee or employee’s spouse or domestic partner 
  • Aunts and uncles of employee or employee’s spouse or domestic partner 
  • Sons-in-law or daughters-in-law of employee or employee’s spouse or domestic partner 
  • Other relatives of employee or employee’s spouse or domestic partner who reside in the household of the employee

FCOI (Financial Conflict of Interest)A Financial Conflict of Interest (FCOI) is a significant financial interest in an entity that could directly and significantly affect the design, conduct, or reporting of federally-funded or human subjects research.

FERPAFERPA – the Family Educational Rights and Privacy Act of 1974, as amended – is a federal law that governs the privacy of student educational records, access to those records, and disclosure of information from them. More information about FERPA can be found on the Office of the Registrar website.  (FERPA is also commonly referred to as "the Buckley Amendment".)

Font

A font is a set of printable or displayable text characters in a specific style and size.


Forward to ArchiveThis is an activity in ARROW that allows the IRB to move a study to the archived state. 

FPPFaculty Policy and Procedures.  Primary faculty governance policy document.  https://secfac.wisc.edu/governance/faculty-legislation/

Free/Busy
Free/busy is a determination of whether there is a calendar event in a given time slot. Free designates time slots without events and busy designates time slots that are taken up in a person's calendar. Any account within Office 365 will have the ability to view free/busy information against any other Office 365 account.

FTEFull-time equivalent.  A way of counting the number of staff or positions. 

FTE (Full Time Equivalent) and HeadcountThere are two basic ways that we count the number of employees. When we use headcount, each individual person counts as one employee whether their appointment is full time or part time. When we use "FTE," we are using the "Full Time Equivalent."

The Full Time Equivalent is the total of all positions using the percentage of the appointment rather than the number of individual employees. This is what the headcount looks like for the same employees using each measure:

Employee A - .5 appointment
Employee B - 1.0 appointment
Employee C - .6 appointment
Employee D - .4 appointment

Using Headcount, there are 4 employees
Using FTE, there are 2.5 employees (.5 + 1 + .6 + .4 = 2.5)



Full Mailbox Permissions

Full mailbox permissions can be assigned between any two accounts within UW-Madison's Office 365 environment.

What can I do with full mailbox permissions? What can't I do with full mailbox permissions?
  • Create email drafts
  • Send calendar invites
  • Create events
  • Delete emails
  • Read emails
  • Send emails *

* To send emails, you will either need 'send as' or 'send on-behalf' of permissions.

Note: Service accounts have the capability of having delegates linked to them. If linking is used, the delegate will automatically be assigned 'full mailbox' and 'send as' permissions.

See how to manage full mailbox permissions for an account for further details.


FYFiscal Year; each fiscal year runs from July 1-June 30.

GIF
stands for Graphics Interchange Format. The GIF uses the 2D raster data type and is encoded in binary.  GIF files ordinarily have the .gif extension.

Global Address List (GAL)
The Global Address List (GAL) is the address look up feature in Office 365. It contains email addresses for individuals and resources, excluding those that are hidden. Office 365 uses the Global Address List to supply email addresses when you are composing a message or inviting individuals to meetings.

GPRGeneral Purpose Revenue.  This is the main type of funding received by the university from the State of Wisconsin.  GPR is comprised of Wisconsin state sales and income tax revenues.

Group
Groups in Office 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share - such as emails, files, and calendar data. You don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides.

Hide/Show ErrorsThe Hide/Show Errors link appears at the top of each application form. This link checks the submission for any required questions that are not answered.

Hiring Administrator
A person who is responsible for ensuring the recruitment, assessment and selection process for a particular vacancy is completed in accordance with established policies. A supervisor, unit human resource (HR) representative, or designee may serve as the hiring administrator and delegate different aspects of the search process. The hiring administrator continues to be responsible for the process, regardless of delegation.

Hiring Manager
The supervisor for a particular vacancy who has the authority to make the final hiring decision. The hiring manager works closely with the hiring administrator to complete all aspects of the search process in accordance with established policies.

Hold for Approval: Ancillary Committee Review PendingThis is a state in ARROW.  Studies in this state cannot receive IRB approval until the Ancillary Committee Review decision has been entered into the system. 

Hold for Scheduling: Ancillary Committee Review Pending
This is a state in ARROW.  Studies in this state cannot be scheduled for an IRB meeting until the Ancillary Committee Review decision has been entered into the system.

Hold IRB Review - Continuing Review Required
This is a state in ARROW.  In this state, change applications are being held until a continuing review application has been submitted by the study team and reviewed by the IRB.

Hold IRB Review - Submission of Reportable Event Pending
This is a state in ARROW.  In this state, continuing and change applications are being held until a reportable event has been submitted by the study team.  Once the reportable event has been submitted, the continuing or change will transition back to the pre-review state.

Hours Worked
All time during which an employee is required or permitted to work, or to wait for work, when the employee is unable to use the working or waiting time effectively for his or her own purpose.

Human Subjects ResearchFor information on human subjects research, please see the Institutional Review Board's website.

Hybrid
  1. Hybrid learning is a formal education program in which a student learns at least in part through delivery of content and instruction via digital and online media with some element of student control over time, place, path, or pace.  Can also be called Blended Learning.

I-9 FormFederal form that proves employment eligibility that must be completed by all new employees.

ICIIncome Continuation Insurance.  For more information, see http://uwservice.wisc.edu/premiums/index.php#ici

Image
An image is a picture that has been created or copied and stored in electronic form. An image can be described in terms of vector graphics or raster graphics. An image stored in raster form is sometimes called a bitmap. An image map is a file containing information that associates different locations on a specified image with hypertext links.

ImageNow

A Lexmark system provided to campus that allows users to enter and store documents. Documents are commonly entered via scanner, but can be “printed” into the system or bulk-imported as well.


ImageNow Printer

Software that enables you to "print" files into a .TIFF (tagged image file format); for desktop users, the ImageNow Printer will display as a device in the “Devices and Printers,” “Printers and Faxes” area of the Windows’ Control Panel.


Imaging
Imaging is the capture, storage, manipulation, and display of images. In document imaging, the emphasis is on capturing, storing, and retrieving information from the images.

IMAP
Internet Message Access Protocol (IMAP) is a protocol for e-mail retrieval and storage.

Immediate Family Member
Includes an employee's spouse, parents and children; an employee's and employee's spouse's immediate family members, grandparents, grandchildren, aunts and uncles, brothers and sisters and their spouses; children over the age of 18 and their spouses; and any other relative who resides in the same household as the employee.

In Exempt Review
This is a state in ARROW.  Studies in this state have been identified as qualifying for exemption review and have been assigned an exempt reviewer.

In Expedited ReviewThis is state in ARROW.  Studies in this state have been identified as qualifying for expedited review and have been assigned an expedited reviewer. 

In Facilitated ReviewThis is a state in ARROW.  Studies in this state have been identified as qualifying for facilitated review and have been assigned a facilitated reviewer. 

Inbox
The Inbox appears whenever a user logs into ARROW. Studies that appear in the Inbox require action by the user before a study can move forward in the review process.

Industrial Refrigeration Center (IRC)
  • The Industrial Refrigeration Consortium (IRC) is a collaborative effort between the University of Wisconsin-Madison and industry. They work to improve the safety, efficiency, and productivity of industrial refrigeration systems and technologies, realizing this goal by conducting applied research, delivering knowledge transfer, and providing technical assistance. Although efforts are focused on industrial refrigeration systems that utilize anhydrous ammonia, they also work with systems that use other refrigerants.

    The IRC offers a unique combination of complementary resources that include academic qualifications, technical expertise, and practical experience. They provide objective information that is not biased by an affiliation with any particular organization.

Instance Number
  1. Instance Number, which can be viewed in ET, is a unique ET Number assigned to a unique offering of a course being held over specific dates in a specific location. See also: Program Number [KB Program NumberProgram Number]

Institutional ResponsibilitiesInstitutional Responsibilities are an investigator's professional duties on behalf of the UW-Madison, which may include; research, research consultation, instruction, professional practice, extension/outreach, administrative activities and institutional committee memberships.

Internal Recruitment
Standard recruitment process that requires that applicants be currently employed at UW–Madison.

IRB Administrative ReviewThis is a state in ARROW.  Studies in this state will undergo administrative review by the IRB submission manager in order to determine appropriate IRB and staff reviewer assignment.  In this state, the IRB submission manager can also send administrative issues to the study team. 

IRB Close StudyThis is an activity in ARROW that allows the IRB staff reviewer to close a study in the approved state once the study team has submitted a study completion report.

IRB Member Facilitated Review
This is a state in ARROW in which an IRB member can conduct facilitated review upon the request of an IRB staff reviewer.  In this state, the IRB member can submit facilitated review notes regarding their assessment of the facilitated review.  Then the IRB staff reviewer forwards the submission back to In Facilitated Review.

IRB Member Modification Review
This is a state in ARROW in which an IRB member can conduct a review of a modification response by the study team upon the request of an IRB staff reviewer.  In this state, the IRB member can submit modification review notes regarding their assessment of the modification response.  Then the IRB staff reviewer forwards the submission back to IRB Review of Modification Response.

IRB Pre-MeetingThis is a state in ARROW.  Studies in this state have been scheduled for an IRB meeting and go through the pre-meeting state in order to be scheduled for PRS or confirmed for an upcoming IRB agenda.

IRB Pre-Review
This is a state in ARROW.  Studies in this state will undergo pre-review by an assigned IRB staff reviewer.  The staff reviewer can perform multiple activities in this state, including sending the application for consultant review, sending the application to ancillary committee, completing pre-review checklist, and scheduling the application for an IRB meeting.

IRB Review of Modification Response
This is a state in ARROW.  Studies in this state were previously reviewed by the IRB and modifications were requested.  The response from the study team requires review by the IRB to determine whether the study team has adequately addressed the IRB's requests.  In this state, the IRB staff reviewer can send the modification response to an IRB member or schedule it for review at a full meeting.

IRB Withdrawn
This is a state in ARROW.  Studies in this state have been withdrawn by the IRB due to lack of response to an IRB request for modifications or deferral response.

iScript

A derivative of Visual Basic and Java; proprietary scripting language of Perceptive Software that automates business logic. Used in workflow queues.


Issues Pending
This is a state in ARROW.  Studies in this state have been pre-reviewed by an IRB staff reviewer and pre-review issues have been sent to the study team.  Study teams must submit a response to pre-review issues before the study can move on from this state.

JPEG
is a graphic image file produced according to a standard from the Joint Photographic Experts Group, an ISO/IEC group of experts that develops and maintains standards for a suite of compression algorithms for computer image files. JPEGs usually have a .jpg or .jpeg file extension.

Jump-To
The Jump-To menu at the top of each application allows the user to jump directly to any section of that form.

L&S Department ID/UDDS

A Department ID is the sequence of numbers that identifies a specific campus department, program, or entity. Historically, the Department ID was known as a "UDDS," which stands for "Unit, Division, Department, Subdepartment." This term is still in use in some resources, so we are including it in this glossary listing.

In more practical terms, a Department ID/UDDS is the unique combination of letters and numbers that identify the division, department, and possibly subdepartment, associated with a particular personnel, research, financial, or other activity or transaction.

EXAMPLE:  The full Department ID for a particular Letters & Science Department would be written as : 48XXXX.

"48" stands for "College of Letters & Science"

"XXXX" are the four numbers that identify the specific department, program, project, or other administrative entity.

A list of Letters & Science Department ID/UDDS numbers can be found at:

UW Madison Coding Information Dept ID

Click on the link and you will be directed to the Accounting Services web site.  Click on the Coding link on the left side of the screen.  Click on the Organization/Dept ID.  When the excel list opens click on A48 to find a list of all Letters & Science Departments and descriptions. 

UDDS Look Up Tool


L&S Majors, Certificates, and DegreesThe official lists of majors, certificates, and degrees offered in Letters & Science are available on-line:

  • The Guide provides a comprehensive list of undergraduate majors, special degree programs, certificates, and concentrations organized by the respective school or college that offers the academic program.
  • The Guide also provides a comprehensive list of graduate degrees, minors, and certificates. The information is organized alphabetically for all university programs.

Layoff
The termination of service of a permanent employee based on a lack of funding, an organizational change, or a shortage of work.

Layoff Group
A group of employees in a single title from which the layoff will be made. The layoff group will generally include all employees in a particular operational area that are in similar, although not necessarily identical, titles, pay ranges and/or functions.

Layoff Status
The period starting with the effective date of the layoff and ending with the revocation of the employee’s mandatory placement rights or upon reemployment at UW–Madison.

Learning Design and Technologies (LDT)
  1. The Learning Design and Technologies (LDT) team provides effective support, consultation, strategic planning, and leadership in all current and emerging areas of teaching, learning, and technologies. Their work supports faculty, staff and students, and includes all phases of instructional design, development, and evaluation.

    They are dedicated to providing high quality learning experiences; empowering stakeholders with effective best practices, technologies, support and consultation; building constructive partnerships with UW-Madison campus units; and sustaining a strong record of scholarly activity through research and conferences in order to stay informed of emerging areas that drive educational innovation.

Learning Environment
  1. learning environment is a combination of social and physical qualities that create the classroom experience. It includes classroom management procedures, as well as the way the space is organized, furnished and maintained.

LearnModes

A special type of application plan that can interface with Windows programs outside of Perceptive Content and pull information from them. The information can then be mapped to document keys.


Light (Modified) Duty
When an employee’s doctor or treating specialist has identified work restrictions, the university may offer the employee light or modified duty work. Light or modified duty work is defined as less physically demanding duties until the employee has reached end of healing, or is able to return to their previous position with or without restrictions

Linked Accounts

A linked account is an account that your NetID has been provided access to. For example, after entering your NetID login credentials at the NetID login screen, you will have the option of logging into your primary mailbox or any other mailboxes (accounts) that have been linked to your NetID, such as a departmental account. A NetID can be "linked" to any number of other accounts, simplifying the login process for users and providing much needed affiliation between accounts. Linked access to an account also provides other privileges such as consolidating in preparation for the migration to Office 365.

Instructions for linking an Office 365 service account to your NetID are available here.


Living Documentation
Living documentation is a dynamic system documentation that provides information that is current, accurate and easy to understand. Documents that are written in a natural language format serve as the core of living documentation. Your content experts can review the documentation to ensure that it describes the desired behavior of the system from a logical standpoint. 

LMS
  1. learning management system (LMS) is a software application or Web-based technology used to plan, implement, and assess a specific learning process. Typically, a learning management system provides an instructor with a way to create and deliver content, monitor student participation, and assess student performance.

LOA
Leave of absence

LSSLearning Support Services.  See: http://lss.wisc.edu/

Lump-Sum Payment
A one-time payment to an employee that does not increase the employee's salary.

Lync
Microsoft Lync (formerly Microsoft Office Communicator) and Microsoft Lync for Mac are instant messaging clients used with Microsoft Lync Server or Lync Online available with Microsoft Office 365. Lync is currently not available within UW-Madison's implementation of Office 365.

Management Console

A major component of Perceptive Content that allows users with appropriate permissions to manage many aspects of Perceptive Content including drawers, doctypes, application plans, etc.


Management PlanA Management Plan (MP) may be put into place by the UW-Madison Conflict of Interest Committee to aid an investigator reduce or eliminate a financial conflict of interest (FCOI) and to ensure, to the extent possible, that the design, conduct, and reporting of research will be free from bias.  An example Management Plan may be found here Financial Conflict of Interest Management Plan Example .

Market
The comparison that employers use for UW–Madison job salaries (may be local, regional, national, or international depending on the job).

Marketing Message
  1. Marketing Message is content within promotional material that is designed to inform the reader about what to expect and why they should attend a course. Examples of Marketing Message content include: target audience, attending benefits, course content, and testimonials. It is often reviewed and updated with input from both the Program Director and/or Program Associate and the EPD Marketing team. It does not include administrative/logistical information.

Member
A member is a person who is included as part of a group.

Memorandum of Agreement in Summer TermMemoranda of Agreement (MOA) forms are sent to legal Faculty and renewable / ongoing instructional Academic Staff who are funded through Summer Term in the College of Letters & Science. These green forms are generated by L&S and are distributed to department administrators via campus mail in spring each year.

These forms should be signed by the instructor and the department chair, and returned to 301 South Hall by the deadline listed at the bottom of the form.

These agreements are contingent upon sufficient course enrollment. For Summer 2019, instructors will be notified of course cancellations by May 6, 2019.
MFA-Duo (multi-factor authentication)

Multi-factor authentication is part of the new UW–Madison login process that verifies your identity. It combines something you know (your NetID and password) with something you have (smartphone, token/fob or tablet) preventing anyone but you from logging into a system. UW-Madison has partnered with Duo to provide this service.

You will now need to log in by:

  1. Entering your NetID and password, and

  2. Confirming your login with the Duo app on your device.


Migration Partner
An organization's technical point of contact during their transition to Office 365. Completes and monitors the technical requirements of the transition. To find your organization's Migration Partner, click here.

Modfications Requested
This is a state in ARROW.  Studies in this state have gone to an IRB meeting and IRB modifications have been sent to the study team.  Study teams must submit a response to the modifications before the study can move on from this state.

New Continuing Review (CR)
This is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a new continuing review application.

New Full Change
This is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a new change of protocol.

New Personnel ChangeThis is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a request to revise their list of key personnel. 

New Reportable EventThis is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a reportable event. 

Non-Service Related Appointment
Income with no work requirement; related to a non-service appointment (e.g. Fellow, Scholar, Trainee). Payment of the funds is not dependent on work or service to the university performed by the recipient.

Nonexempt Staff
Staff eligible for overtime pay or compensatory time off according to federal and state law.

Nonexempt Staff
Staff eligible for overtime pay or compensatory time off according to federal and state law.

Nonexempt Supervisor
An employee who is responsible for supervising two or more FTEs but is not exempt from the overtime provisions of the Fair Labor Standards Act, as indicated in the employee’s position description.

Notebook Production Group (NPG)
  1. The Notebook Production Group (NPG) collaborates with instructors and EPD faculty and staff to create high-quality digital and printed course material for EPD's professional development courses. The team uses a combination of tools, expertise, and a streamlined, efficient, and organized process are to ensure that all materials meet the needs of both internal and external customers.

OAROutside Activities Report  These reports are submitted annually by UW-Madison faculty, academic staff and personnel named upon any federally-funded or human subjects research.  The form can be found here.

Occasional (Sporadic)
Work that is infrequent, irregular or occurring in scattered instances, even when it recurs seasonally. However, work that recurs every other week is not occasional or sporadic.

Office 365 (Email and Calendaring System)
Office 365 is a cloud-based service provided by Microsoft. To see what features are available in UW-Madison's implementation, check here: Office 365 - What features are included in Office 365?

Office 365 Account
The location in the Office 365 system where your email, calendar, task list, and address book are stored. Each Office 365 account has one primary address, but can have many alternate addresses.

Office 365 Transition Website
Located at 365transition.wisc.edu, the Office 365 Transition Website is the first stop for those who are interested to know more about the transition. It provides general info on everything from the project history and the business case to the Office 365 Team roster and announcements to campus.

Office 365 Video
Office 365 Video is an intranet website portal where people can post and view videos. It's a streaming video service that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.

Office Online
Office Online (previously Office Web Apps) is an online office suite offered by Microsoft as a part of Office 365, which allows users to create and edit files using lightweight, web browser-based versions of Microsoft Office applications: Word, Excel, PowerPoint and OneNote. The offering also includes Outlook, People, Calendar and OneDrive for Business, all of which are accessible from a unified app switcher (Outlook on the web).

Offline Data File (OST)
Typically, when you use a Microsoft Exchange Server account (Office 365 account), your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Office 365 (Exchange) computer may not be possible or wanted. The .ost file is synchronized with the Office 365 (Exchange) computer when a connection is available.

OHROHR refers to the Campus Office of Human Resources

OHRDThe Office of Human Resource Development - formerly OHRD - is now known as the Office of Talent Management.

Onboarding
Integrating and acculturating new employees into the university and providing them with the tools, resources, and knowledge to become successful and productive. Onboarding engages employees beginning with the acceptance of the job offer, and continues through the entire first year of employment.

OneDrive for Business
OneDrive for Business is Office 365's file hosting service. It allows users to upload and sync files to a cloud storage and then access them from a web browser or their local device.

OneNote
OneNote is an electronic version of a paper notebook where you can write down notes, thoughts, ideas, scribbles, reminders, and all kinds of other information. Unlike the traditional document page format of other programs such as word-processing or spreadsheet programs, OneNote offers a free-form canvas where you can type, write, or draw notes in the form of text, graphics, and images wherever and however you want them.

OneNote Class Notebook

The OneNote Class Notebook is an Office 365 app that helps instructors set up OneNote in their class. This app will create a class notebook, which includes three types of sub-notebooks: Student Notebooks, Content Library, and Collaboration Space.


Online Support
  1. Online Support offers support for Canvas, Web Conferencing software (Blackboard Ultra), screen-casting software, Box used in online courses, CAE Software Troubleshooting, Campus Software Library troubleshooting outside of departmental desktop support.

Operational Area
An area of focus or function in a college, school or division, department or office. An operational area will generally be a subset of a college, school or division, department or office, and need not include the whole unit.

Operations Committee
  1. The Operations Committee provides necessary support to enable the efficient execution of EPD’s overall operation.  The Operations Committee functions to ensure strong lines of communication between each sub-unit, encouraging alignment to EPD’s mission, pursuit of its vision, and overall effectiveness of execution.

Orientation
A component of onboarding that introduces a new hire to her/his new employment and environment. Orientation is a short-term activity or series of activities that typically takes place in the first week of employment.

Outlook
Microsoft's desktop email and calendar application. It is part of the Office suite and can be used to view email, calendar, contacts, and more.

Outlook 2016 for Mac
Microsoft Outlook 2016 for Mac is an email and calendar client that's available as part of Microsoft's Office suite. It is the latest version of Outlook for the Mac OS and can be used to manage email, calendar, contacts, and more.

Outlook Data File (PST)
A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. The most common types of accounts are referred to by their Internet protocol names -- POP3 and IMAP. Another type of account is an HTTP or web-based account that works similar to IMAP email accounts. All three account types use a .pst file.

Outlook on the web
Microsoft's service for accessing your Office 365 account via web browser. Log into Outlook on the web. 

Outlook Profile
A profile is what Outlook desktop client uses to remember the e-mail accounts and the settings that tell Outlook which account(s) to connect to and where your e-mail is stored.

Outside ActivityAn outside activity represents a relationship with an entity outside of the UW-Madison which, for the purposes of Conflict of Interest, may overlap with an individual's institutional responsibilities.  An outside activity may involve compensation, leadership, ownership or equity interest in an external entity.

Part-Time
A position less than 1.0 FTE which is regularly scheduled to work less than 40 hours over a one week period, or less than 80 hours over a two week period.

PCI
  1. PCI is the acronym for Payment Card Industry – and is the data security standard to increase controls around card holder data. It is set in place by the Security standard council (PCI SSC) and is managed on campus via office of cyber security https://it.wisc.edu/about/division-of-information-technology/strategic-operations-departments-people/cybersecurity/

PEDS

Perceptive Enterprise Deployment Suite. A service used to deploy updates automatically to Perceptive Content clients connected to the PEDS server.


Perceptive Content

The desktop application used to access the Imaging Service at UW-Madison .


Perceptive Experience

Perceptive Experience is an HTML5 web client that can access and view documents in the Imaging System on all operating systems. Unlike WebNow Perceptive Experience does not "look" like the Perceptive Content desktop client. Thus there is "get acquainted" period in learning its use. We have several KnowledgeBase documents about Perceptive Experience:


Permanent Status
The rights and privileges attained upon successful completion of an original probationary period or career-executive trial period required upon an appointment to a permanent position.

Permissions
In Office 365, permissions can enable an individual to access another individual's mail, calendars, and contacts. For example, if User A wanted the ability to modify events in User B's calendar, User B would need to assign read/write/modify permissions to User A. Review complete list of permissions levels (and definitions): Office 365 - Mail and Calendar folder permission levels.

PNG
is a Portable Network Graphics) is a file format for image compression that was designed to provide a number of improvements over the GIF format. Like a GIF, a PNG file is compressed in lossless fashion (meaning all image information is restored when the file is decompressed during viewing). Files typically have a .png extension.

Point of Contact (POC)
The point of contact on a study has the capacity to edit the application and can also submit to the IRB on behalf of the PI.  There may four point of contacts assigned to a study and only the PI and the POCs can submit directly to the IRB.

POP3/POP
Post Office Protocol (POP) is an application-layer Internet standard protocol used by local email clients to retrieve e-mail from a remote server over a TCP/IP connection.

Position
Specific duties and responsibilities of a job.

Pre-Submission
This is a state in ARROW. Pre-submission is the default state for any newly-created submission. Applications in Pre-Submission have not yet been submitted to the IRB. 

Premium Rate
The employee’s regular rate times 1.5.

Prevailing Wage Rate
The amount paid by other employers in the labor market for similar work. The rate is established by the State of Wisconsin Department of Workforce Development.

Primary Address
In Office 365, your primary address is the email address associated with your Office 365 account that will appear as your "From" address on emails and calendar invites. It will also appear as a result in the address look up feature in Office 365. For further information, click here.

Program Number
  1. A Program Number can currently be viewed in CSIS by using the unique ET Instance Number assigned to a unique offering of a course being held over specific dates in a specific location. See also: Instance Number [KB Program NumberProgram Number]

Program Support
  • Program Support is responsible for working with program directors, department faculty, guest lecturers, instructional designers, technical specialists, and student employees to coordinate the scheduling, development, and delivery of both credit and non-credit courses from inception through evaluation.

QR-AQuantitative Reasoning A, the first of two quantitative reasoning courses required as part of the university-wide undergraduate General Education Requirements.  Emphasizes mathematical procedures.  Must be completed before students may enroll in QR-B.

QR-B

Quantitative Reasoning B, the second of two quantitative reasoning courses required as part of the university-wide undergraduate General Education Requirements.  Emphasizes quantitative reasoning within the context of another subject.  QR-A must be completed before students may enroll in QR-B.


Queues

A list of data items, commands, etc., stored so as to be retrievable in a definite order.
Workflows are comprised of queues. Documents route through workflow queues until they reach their end destination. Often, in each queue an action is performed (automatically, by a user, or by a script).


Recruitment, Assessment, and Selection Plan
A document created by division HR in collaboration with division leadership, and approved by OHR which provides overall guidelines for recruitment, assessment and selection. It outlines the division’s expectations of specific steps, processes and requirements for recruitment, assessment and selection and identifies plans and procedures to increase diversity.

Recurring Appointments
When a temporary employee continues in the same position each year.

Regular Rate
The average hourly rate actually paid to the employee as straight time pay for all hours worked in the workweek or work period, including all remuneration for employment paid to, or on behalf of, the employee. An exception is any payment specifically excluded from the calculation of the regular rate under the FLSA and related federal regulations.

Reportable Events
Refers to any submission that is not an initial, continuing or change of protocol.  Reportable events include noncompliance, new information, adverse events and unanticipated problems.

Resolved
This is an end state in ARROW.  Reportable events in this state have been acknowledged by the IRB, but no further action is needed and therefore, the reportable event is considered resolved.  

Resource Account
In Office 365, a resource account is a non-person account that can be classified as either "room" or "equipment". Examples can include meeting/conference rooms, audio-visual equipment, or vacation calendars. Individuals must be granted permissions to interact with a resource account. More details.

Reviewer Notes
Reviewer Notes are notes made in an application by IRB staff. Reviewer notes labeled IRB Question require a response from the study team. Only IRB staff can create Reviewer Notes in ARROW.

Roles
Each user has at least one role assigned to them in ARROW. A user's current role appears in the gold box on the left side menu of the homepage. Some users will have multiple roles. Click the desired role under the My Roles text on the left side menu to change roles in the system. Be sure to select the correct role since different activities are available to users based on their role.

Rules
A feature in Office 365 which allows you to take some action when a message arrives into your account or when you are sending a message. Examples of potential actions include move/copy/delete, mark with a category/read/importance, or forward/redirect.

Save
The smartform application allows users to save their work before exiting the application. Users should periodically save their completed work in the smartform application in order to avoid losing any work due to the potential for timing out of the system or when the user needs to complete the application at a later time.   

Scanner Profile

A reuseable collection of settings that defines scanner parameters. A scanner profile sets things like DPI (dots per inch) and Simplex (single-side) /Duplex (double-sided) on scans. Scanner profiles are located and set in capture profiles.


Scientific Review
This is a state in ARROW.  Studies in this state must undergo review by the Institute for Clinical and Translational Research Scientific Review Committee (ICTR SRC), the UW Cancer Center Protocol Review and Monitoring Committee (PRMC) or the Clinical and Translational Research Core  Protocol Implementation Review (CTRC PIR) before moving on to the IRB Pre-Review state. 

Send As
In Office 365, this permission allows users other than the mailbox owner to use the mailbox to send messages. After this permission is assigned to a delegate, any message that a delegate sends from this mailbox will appear as if it was sent by the mailbox owner. However, this permission doesn't allow a delegate to sign in to the user's mailbox.

Send On Behalf Of
In Office 365, this permission allows a delegate to use this mailbox to send messages. However, after this permission is assigned to a delegate, the From address in any message sent by the delegate indicates that the message was sent by the delegate on behalf of the mailbox owner.

Send to Pre-Submission
This is an activity in ARROW that allows the PI or POC to send an application back to the Pre-Submission state from the Withdrawn state. For example, the PI withdrew an application from the IRB review process and now wants to start the submission process again using the previously withdrawn application. 

Service Account
Office 365 accounts that are intended to be used for shared/changing roles (e.g., info, secretary, webmaster, newsletter, feedback, etc.) or service/programmatic access (e.g., printers, copiers, mailers). These accounts can be accessed via a linked NetID or by using the service account's direct username/password. More information about the types of accounts available in Office 365 can be found here.

Service Related Appointments
Employment payment, compensation for work performed in service to the university. Income is contingent upon an activity or employee position (e.g. Project Assistant, Research Associate, Teaching Assistant, etc.).

SharePoint
SharePoint is a web application framework and platform which integrates intranet, content management, and document management. You can use it as a secure place to store, organize, share, and access information from almost any device. SharePoint is currently not available within UW-Madison's implementation of Office 365. Important: You can still take advantage of certain features of SharePoint by accessing SharePoint Team Site.

SharePoint Designer
Microsoft SharePoint Designer is a specialized HTML editor and web design freeware for creating or modifying Microsoft SharePoint sites, workflows and web pages.

Shop Supervisor
Position that supervises Crafts Workers.

Sifting and WinnowingThe phrase "sifting and winnowing" refers to UW-Madison's historic tradition of defense of intellectual and academic freedom. The words are taken from an 1894 report of the University of Wisconsin Board of Regents and were originally used to explain the board's refusal to censure a professor accused of socialist and pro-union activity. The words are mounted on a plaque on the front of Bascom Hall:

WHATEVER MAY BE THE LIMITATIONS WHICH TRAMMEL INQUIRY ELSEWHERE, WE BELIEVE THAT THE GREAT STATE UNIVERSITY OF WISCONSIN SHOULD EVER ENCOURAGE THAT CONTINUAL AND FEARLESS SIFTING AND WINNOWING BY WHICH ALONE THE TRUTH CAN BE FOUND.

Significant Financial Interest (SFI)A Significant Financial Interest means any financial interests held by an investigator (and/or his or her immediate family), or by a business entity controlled or directed by the investigator or a member of his or her immediate family, that has monetary value, whether or not the value is readily ascertainable, including:
  • Remuneration (e.g. salary, consulting fees, honoraria, paid authorship, etc.) received from a publicly traded entity in the twelve months preceding disclosure, and the value of any equity interest (stock, stock option, or other ownership interest) in the entity at the date of disclosure that, when aggregated, exceed $5,000
  • Remuneration, (e.g. salary, consulting fees, honoraria, paid authorship, etc.) received from a non-publicly traded entity of greater than $5,000 in the twelve months preceding the disclosure
  • Any equity interest (e,g. stock, stock option, or other ownership interest) in a non-publicly traded entity
  • Royalty income from intellectual property rights not arising out of university employment, which are not assigned to organizations created to manage such rights on behalf of the University of Wisconsin-Madison (WARF)
  • Reimbursed or sponsored travel related to institutional responsibilities that is not reimbursed or sponsored by a government agency, a U.S. university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a U.S. university
  • Service in positions with fiduciary responsibility , including senior managers (e.g. presidents, vice presidents, etc.) and members of boards of directors, whether or not the investigator receives compensation for such service.
Significant financial interests do not include the following:
  • Salary, royalties, or other remuneration received from UW-Madison, the University of Wisconsin Medical Foundation, or the VA
  • Royalty income from intellectual property rights arising out of UW-Madison employment that are assigned to organizations created to manage such rights on behalf of the University of Wisconsin-Madison (WARF)
  • Income from investment vehicles, such as mutual funds and retirement accounts, as long as the investigator does not control the investment decisions made in these vehicles
  • Income from seminars, lectures, or teaching engagements sponsored by a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university
  • Income from service on advisory committees or review panels for a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university
  • Travel related to institutional responsibilities that is reimbursed or sponsored by a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university.

Similar Title
A title in the same title series.

SOAR

The Student Orientation, Advising, and Registration is designed for all new first-year and transfer students who plan to enter UW-Madison.  For more information about the program, see https://soar.wisc.edu/.  (University staff who work with SOAR are able to access the Wiki, where program planning resources are posted, from that site. )


Standard Recruitment
Merit-based process used to fill most vacancies. This process allows UW–Madison the flexibility to target specific skill sets as well as a diverse pool of qualified candidates. The process is open to all qualified candidates and does not require that applicants be employed at UW–Madison.

State of Wisconsin Adjusted Continuous Service
All time employed by the State of Wisconsin in either the Unclassified, Classified or University staff service in a permanent capacity, adjusted for breaks in service, shall be counted in determining an employee’s length of continuous service. This excludes time served as a Limited Term or Project Employee.

States
In ARROW, the IRB review process is divided into different parts, called States. The State an application is in will change as it moves through the review process. The list of actions a user can take for a submission will vary according to the state it is in.

STSThe term “STS” refers to short-term instructional staff. STS may refer to the following titles:
The L&S Administrative Gateway has documents regarding how to request, recruit and make offers to short-term instructional staff.

Student Achievement Measure (College Portrait)

The College Portrait contained a standard set of information about the university published as part of the university's participation in the Voluntary System of Accountability. The VSA initiative involves 4-year public colleges and universities belonging to the American Association of State Colleges and Universities (AASCU) and the Association of Public And Land-Grant Universities. Designed to help institutions demonstrate accountability and stewardship to their publics, the system sought to measure educational outcomes to identify effective educational practices by assembling information that was accessible, understandable, and comparable across institutions.  Over time, the College Portrait system was improved and superseded by the Student Achievement Measure, which helps to track students across institutions.  See UW-Madison's Student Achievement Measure.


Student Assistants

Titles in the Student Assistant title group are used for graduate students who: hold a fellowship, scholarship or traineeship; hold an appointment which is intended primarily to further the education and training of the student; are employed to assist with research training or other academic programs or projects; and/or have been assigned teaching responsibilities in an instructional department under the supervision of a faculty member.

In addition, Student Assistant titles are available to undergraduate students when: no qualified graduate student is available to perform a function that would normally be assigned to graduate students (i.e., Undergraduate Assistant - requires advance approval of the dean); or when the terms of a supporting grant or contract preclude the use of other normally appropriate titles (Undergraduate Intern).
SOURCE: Office of Human Resources, UW-Madison Unclassified Title Guideline; Summary of Unclassified Appointment Types


Student Notebooks
Student Notebooks are a part of Office 365's Class Notebook app. They are private notebooks that are shared between each teacher and their individual students. Teachers can access these notebooks at any time, but students cannot see other students’ notebooks.

Student Services
  1. Student Services helps coordinate activities related to admissions, academic services and student support. The unit manages day to day interactions with customers and acts as a primary point of contact throughout customer lifecycle.

Study Completed
Once a study team has submitted a study completion report, the study moves from the "Approved" state to the "Study Completed" state. The study remains in this state for a period of 18 months, during which time the study team can reopen the study.  After 18 months, the study is permanently archived.  

Study Suspended
The IRB can suspend a study, automatically moving it to the "suspended" state rather than the "approved" state.  Once a study has been suspended, activities available to the study team are limited.  Study teams can initiate a change of protocol to address whatever caused the study to be suspended in the first place.  

Study Team
The study team consists of the PI, the point of contact, and any other personnel listed as having edit/email or read-only access to study materials in the initial application smartform.  

Sub-Domain
A sub-domain is a domain that is part of a larger domain; the only domain that is not also a sub-domain is the root domain. For example, doit.wisc.edu and engr.wisc.edu are sub-domains of the wisc.edu domain.

Sub-recipientUW-Madison Conflict of Interest Policy defines sub-recipient to mean an entity or individual named on a subcontract from UW-Madison on a federally-funded award or human subjects research protocol.

Submit
This is an activity available to study teams, allowing them to submit an initial application, continuing review, change of protocol, reportable event, etc., to the IRB.   

Submit Administrative Hold Response
After a study has been approved with an administrative hold, study teams must resolve the conditions of this hold; this is done by submitting a response.   

Submit Changes
This is an activity in ARROW that allows the PI or POC to submit changes requested by the scientific review committee. 

Submit Deferral Response
This is an activity in ARROW that allows the PI or POC to submit a deferral response to the IRB.  Once the PI or POC submits the deferral response, the submission transitions back to the IRB Pre-Review state.

Submit Issues Response
This is an activity in ARROW that allows the PI or POC to submit their response to issues sent by the IRB.  Once the PI or POC submits their response to issues, the submission transitions back to the IRB Pre-Review state.

Submit Modification Response
This is an activity in ARROW that allows the PI or POC to submit their modification response to the IRB.  Once the PI or POC submits their modification response, the submission transitions to the IRB Review of Modification Response state.

Submit Modification Review Notes
Review state to the IRB Review of Modification Response state once the assigned IRB member(s) has completed their review.  

Submit Request to ReactivateThis is an activity in ARROW that allows a PI or POC to submit a request to reactivate a submission that is in the IRB withdrawn state.  

Submit Request to Reopen
This is an activity in ARROW that allows a PI or POC to submit a request to reopen a study that is in the Study Completed state or in the Closed state.

Submit Study Completion Report
This is an activity in ARROW that allows a PI or POC to submit their study completion report.  This activity is available in the following states for an initial review: Approved, Exemption Granted, Expired.  The study then transitions to the Study Completed state.

Suspended
This is a state in ARROW.  Studies in this state have been suspended.  Research teams can only submit a change of protocol in this state.  Once the IRB approves the change of protocol addressing the issues which resulted in the suspension, the IRB will then review the full study to determine if the suspension can be lifted and the study can be moved back to the approved state.    

Sway
Microsoft Sway is a presentation app available through Office 365 that allows you to create and share interactive reports, presentations, newsletters, personal stories, and more.

Synchronous
  1. Synchronous learning refers to a learning environment in which everyone takes part at the same time. Lecture is an example of synchronous learning in a face-to-face environment, where learners and teachers are all in the same place at the same time.

Teaching Report
Each semester, the College of Letters & Science requests an updated departmental Teaching Report. This report lists Faculty and renewable Academic Staff who have teaching commitments to a department/program, along with the following information:
  • Instructor's standard teaching load
  • Instructor's planned teaching assignments for the academic year
  • Any planned course releases for an instructor in an academic year
For the purpose of this report, a 'course release' includes any reduction to an instructor's standard teaching load. Examples include course releases for administrative assignments, sabbaticals, extramural funding, and leave.

The Teaching Report is used to review and audit overall teaching assignments and loads within academic programs. It is designed to assist departments and instructional programs as well as the Dean’s Office in documenting the allocation of faculty and renewable academic staff teaching. 

The following Gateway document contains instructions for updating the Teaching Report: L&S Teaching Report . Past copies of teaching reports may be downloaded from Departmental STS folders in Box (folder name = “48-#### Teaching Report”).

Technical Support
  1. The Technical Support Team is responsible for departmental desktop, laptop, and mobile device support. You can also contact them for help with local department systems, Box, SocialCast, USI, and Microsoft Office.

Teleconference
  1. A Teleconference is a conference with participants in different locations linked by telecommunications devices.

Temporary Appointment
An at-will position with no expectation of continued employment, capped at 1,044 hours worked in 26 consecutive bi-weekly payroll periods, nonexempt under the Fair Labor Standards Act, and lasting one year or less (based on the start date of the appointment).

Temporary Employee
An employee serving a temporary appointment.

TerminatedThis is both a potential motion that can be made by the IRB upon review of a reportable event, as well as a state in ARROW.  Studies that are in the terminated state can be forwarded to the end state, Archive, by the IRB submission manager or will be automatically archived after 18 months. 

Transportation Information Center (TIC)
  1. The Transportation Information Center (TIC) provides state and local municipalities with the resources and training required to manage their road systems. Training — from government and industry experts, engineering consultants, contractors, and highway and enforcement agency representatives — includes one-day workshops in several different locations around the state. Resources include videos, and online and printed manuals, bulletins, and Crossroads articles.

    The TIC is part of the
    National Local Technical Assistance Program Association (NLTAPA), as Wisconsin's LTAP center.

UAS / UADSUndergraduate Academic Services, or  Undergraduate Academic Deans Services.  Services provided by L&S Student Academic Affairs; please see What units make up Letters & Science Student Academic Affairs (SAA)?

UGSR*
Special student classification: Senior Guest auditors 
Wisconsin residents age 60+ by the first day of class are eligible to audit lecture courses with instructor approval on a space available basis tuition-free. Some exceptions do apply. Learn More.

UGST*
Special student classification: Guest auditors 
Individuals not currently enrolled in a degree program or don't plan to pursue a degree, but want to attend a credit class without earning credits, grades or take exams, or complete assignments. Learn More.

UIDL*
Special student classification: Visiting international students from the dissertation level 
Dissertation level visiting international student. Learn More.

UIGL*
Special student classification: Visiting international students from the graduate level
Graduate level visiting international student. Learn  More.

UIUL*
Special student classification: Visiting international students from the undergraduate level 
Undergraduate level visiting international student. Learn More.

UNCS*
Special student classification: Capstone certificate students 
Capstone Certificates are typically a one-year collection of courses, a record of coherent academic accomplishment in a given discipline or set of related disciplines. Learn More.

UNDS*
Special student classification: Professional or personal development
Non-degree seeking students, who wish to pursue coursework for professional development or personal enrichment (for those who have already earned an undergraduate degree). Visiting graduate students should use this classification . Learn More.

UNES*
Special student classification: Intensive English as a Second Language students 
Studying English as a second language full time at UW-Madison. Learn More.

UNHS*
Special student classification: High school students
Qualified high school juniors or seniors may apply to take one course each term through the Traditional, Youth Options, or Course Options Programs. Learn More.

Unique ID

A special index key typically used as one of the five customizable document keys. If used, this key will generate a unique string that will belong only to a single document. This field exists to ensure that individual documents stay separate from others and to easily locate/communicate information about a specific document.


UNIS*
Special student classification: International students on formal exchange program
Currently a student at a university abroad (that has a formal exchange agreement with UW-Madison), and you wish to attend UW-Madison for one or more terms. Learn More.

University Staff
  1. University Staff hold positions in virtually every unit on campus. The University Staff positions are quite varied and duties include, but are not limited to, administrative support, information technology, accounting, engineering, in addition to custodial, food service, and craftsworkers and contribute daily to the quality and reputation of a University recognized and respected around the world. 

University StaffUniversity staff positions focus primarily on supporting education, research, and the campus infrastructure. If a position involves functions that are similar in nature to other positions in Wisconsin state government, the position is university staff. These positions include accountants, administrative support associates, nurses, microbiologists, and custodians.

SOURCE: Office of Human Resources


UNOS*
Special student classification: Others, one term only
Non-degree seeking students, one term as designated by ACSSS*ACSSS* academic advisor. Learn More.

UNPS*
Special student classification: Pre-selected by a department or program
Non-degree seeking students, pre-selected groups designated by ACSSS*ACSSS* academic advisor. 

UNRS*Special student classification: Admission requirements for graduate or professional school
Students completing courses and/or other admission requirements for graduate or professional school.

UNVS*
Special student classification: Undergraduate visiting from another college/university
Undergraduate degree candidates (visitors) from other colleges and universities  

USICUniversity Staff Issues Committee.  Similar to the L&S CASI, the Dean has established this committee to advise him on policies and procedures, promotional opportunities, participation in department governance, and performance recognition for classified staff.

UW–Madison Adjusted Continuous Service
All time employed by UW–Madison in either the Unclassified, Classified or University Staff service in a permanent capacity, adjusted for breaks in service, shall be counted in determining an employee’s length of continuous service. This excludes time served as a temporary or project employee.

View Differences
This is an activity in ARROW that allows IRB staff, IRB members, and study teams to view differences between versions of the submitted smartform application.  For example, if a study team made changes to the initial review application as a result of IRB Pre-Review and submitted those change to the IRB, a new version of the application is tracked.  The study team and the IRB staff can easily view the differences between the old and new version of the application by using this activity button.

View Smartform Progress
This allows research teams to see what sections of the smartform they have already completed and what  is left to be done.  This is the "birdseye view" of entire form.

Views

Views allow users to search for documents using one or more constraint. Limited to 500 results or less.


W-9 Form
  1. Form W-9 is a commonly used IRS form titled Request for Taxpayer Identification Number and Certification. True to its name, individuals and entities use the form to provide their taxpayer identification number to entities that will pay them income during the tax year. Companies use your W-9 for accounting purposes but doesn't send the form to the IRS. The information is used to prepare 1099-MISC forms at the end of the year.

WAF - Windows Access Facility
The Windows Access Facility (WAF) is a Windows Terminal Server that provides supplemental access for Mac and Linux users to applications that are only available on the Windows platform.

Web Conference
  1. A Web Conference is a form of real-time communication in which multiple computer users, all connected via the Internet, see the same screen at the same time in their Web browsers. Some Web conferencing systems include features such as text chat, VoIP (voice over IP), whiteboard, and full-motion video. Can also be referred to as a Webinar.

Webinar
  1. A Webinar is a type of web conference that allow participants in different locations to see and hear the presenter, ask questions and generally interact by connecting over the Internet. The distinction between web conference, webcast and webinar is becoming particularly difficult to define as functionality and usage becomes more similar.

Wisc Account Administration Site
A web site that allows administrators and end users to manage accounts (NetID and departmental) that access Office 365, WiscMail/WiscCal, and Google Apps.

WiscIT
WiscIT is the IT Service Management software that DoIT uses to manage IT Services, using Cherwell Software as its platform. 

Also commonly referred to as WiscIT powered by Cherwell.

WiscIT Officer
An individual who uses WiscIT to view, create, and manage cases. 

Wisconsin Administrative CodeRules established by the UW System Board of Regents, which apply to all UW System institutions.  See http://docs.legis.wisconsin.gov/code/toc/uws . The Code addresses a wide range of topics,  secure to faculty the rights of tenure, grant to students a voice in governance, and describe appropriate conduct on university lands and in university facilities.

Withdraw
This is an activity in ARROW that allows the PI or POC to withdraw a submission from the initial review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can make a copy of the application, send it back to Pre-Submission or archive it.

Withdraw Change
This is an activity in ARROW that allows the PI or POC to withdraw a submitted change from the review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can send the submission back to Pre-Submission or archive it. 

Withdraw Continuing Review
This is an activity in ARROW that allows the PI or POC to withdraw a submitted continuing review from the review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can send the submission back to Pre-Submission or archive it. 

Withdraw Reportable Event
This is an activity in ARROW that allows the PI or POC to withdraw a submitted continuing review from the review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can send the submission back to Pre-Submission. 

Withdrawn
This is a state in ARROW.  Submissions in this state have been withdrawn by the PI or POC.  Submissions in this state can be sent back to Pre-Submission or Archived by the PI or POC.

Workflow

A set of customizable queues that documents can optionally be sent to once entered into the Imaging Service.

Workflow lets you route a document through a business process from start to finish with a customizable set of options.
Workflow
A workflow is a series of activities/steps that are necessary to complete a task. Each step in a workflow has a specific step before it and a specific step after it, with the exception of the first and last steps. In a linear workflow, the first step is usually initiated by an outside event. If the workflow has a loop structure, however, the first step is initiated by the completion of the last step.

Example workflow: A shared conference room needs to be managed on a first-come-first-served basis. Assigned users would be able to reserve the conference room if it is available. Otherwise, the invitation will be declined automatically by the resource calendar.