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Kaltura Admin Tool - Downloading Source Video and Exporting Metadata
Instructional designers, instructional technologists, and media specialists are often asked by other users to upload, manage, or embed videos for them. The Digital Learning Environment (DLE) has deployed a custom "Kaltura Admin Tool" to allow designated campus staff to manage video media on behalf of other users without accessing the Kaltura Management Console (KMC). This article will describe how to use the Kaltura Admin Tool to download copies of a video's source file or to export metadata about a user's videos.
Other features available in the Kaltura Admin Tool include:
Access to the Kaltura Admin Tool is limited to authorized users and enforced through enrollment in a special "Kaltura Tool" course in Canvas. Campus Kaltura administrators determine who on their campus should have access to the Kaltura Admin Tool. A campus Kaltura administrator can request that access be given to a user by submitting a ticket to the UW System Administration DLE Team at dlesupport@support.wisconsin.edu (note: new email address as of 11/08/22).
Accessing the Kaltura Admin Tool
1) Users who have been given access to the Kaltura Admin Tool will be notified of their enrollment into a course titled "Kaltura Tool." The notification will come via an email from Canvas with the subject "Course Invitation" and a notification at the top of each Canvas page. Click Get Started in the email notification or Accept Invitation in the popup at the top of the Canvas screen.
Users will then see the "Kaltura Tool" course in their Canvas Courses page and their Canvas Dashboard (depending on Dashboard settings).
2) In the Kaltura Tool course, click on the Kaltura Tools page to open the Kaltura Admin Tool.
Searching for a User
3) At the Kaltura Admin Tool page, search for a user by typing their name, email address, or Canvas User ID into the User Search box and clicking Search.
4) Possible users who match the search are displayed below the User Search box.
5) If needed, use the additional Search box below to further refine your search.
6) On the list of results, select a user account.
7) This will display a list of all of the Kaltura videos owned by that user account and give the following information for each:
- clickable video preview
- EntryID
- video title
- description
- creation date
- tags
- co-publishers
- co-editors
- download link
This will allow you to determine if a particular video is associated with a user's account and verify that it uploaded correctly.
Downloading Source Video
To download the original or "source" file for another user's video, find that video in the list of entries (step 7) and follow these steps:
8) Scroll to the "Download" column at the far right.
9) Click the Download link. This will cause the video vile to download into your browser's default Download folder.
10) Find the downloaded video file in your computer's file system and double-click it. It will open in your computer's default media player so you can play it. You can also open the file in a video editing program to make changes.
Exporting Video Metadata
To download a spreadsheet with a list of a user's videos and their metadata, do the following:
10) From the list of media (step 7), check the boxes for one or more video entries and click the Export button.
11) This will download a spreadsheet with the following information about each selected video:
- EntryID
- video title
- description
- creation date
- tags
- co-publishers
- co-editors
- download link
