L&S Letter Templates for Short-Term Staff

This document contains templates for short-term staff (STS) appointment letters, with links to frequently used documents and policies.

General Info

See these L&S KBs for other types of appointment letter templates:
Before drafting an offer letter, you may find the following documents helpful:


Please use the templates below to create a draft appointment letter and email to your STS/SA HR Rep for review. You will also need to submit a copy of the instructor's CV and any related documents. Possible related documents include the following:
You will receive a signed approval via email with any corrections. The signed approval should be kept in the instructor's personnel file at the department.
For open recruitments through TREMS: Please correct your draft if necessary, and then email the final draft to your STS / SA HR Rep. The HR Rep will send the letter to the instructor via TREMS.
Offers outside of TREMS: Please correct your draft if necessary, and then mail or email the offer to your instructor along with any enclosures. Links to the enclosures are below.

Letter Templates

Dates & Calendars

  • Fall 2021
    • Payroll start: August 23, 2021
    • Payroll end: January 5, 2022
    • Courses begin: September 8, 2021
    • Exams end: December 23, 2021
  • Spring 2022
    • Payroll start: January 6, 2022
    • Payroll end: May 22, 2022
    • Courses begin: January 25, 2022 
    • Exams end: May 13, 2022
For summer sessions appointments, please reference the dates on your department's "Expense Details" report in Box.

Academic Calendars

Calculating Gross Salary

Most short-term instructors are paid based on a 9-month, C-Basis rate (see L&S Standard Rates for Short-term Staff and Student Assistants ).

Use the FLOAT tool to calculate the instructor's salary.

Enclosures & Links

Policy Links


For questions regarding the policy/procedures, please contact your STS/SA HR Rep.

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Owner:Cassandra K.Group:L&S Administrative Gateway
Created:2016-03-16 14:55 CSTUpdated:2022-01-13 09:29 CST
Sites:L&S Administrative Gateway
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