UW-Madison Google Workspace - Copy your Google Site to a different account

• From a personal Google account to a UW-Madison Google Workspace account
• From a UW-Madison Google Workspace account to a personal Google account
• From one UW-Madison Google Workspace account to another UW-Madison Google Workspace account

For more information on the difference between a person Google account and a UW-Madison Google Workspace account, click here.

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Copy your Google Site from a personal Google account to a UW-Madison Google Workspace account

If you created a Google Site in your personal Google account and would like it to be covered by the UW-Madison Google Workspace Terms of Service, you may want to copy your site to your UW-Madison Google Workspace account. However, keep in mind that your URL will change. For example:

• If your current URL is:
  https://sites.google.com/site/bucky-badger
• Your new URL in UW-Madison Google Workspace will be:
  https://sites.google.com/a/wisc.edu/bucky-badger

To copy your site to your UW-Madison Google Workspace account, follow the steps below:

1. Log in to your personal Google account
2. Open your Site
3. Hit the Share button
   

4. You will see a list of everyone who currently has access to your site. Enter the email address associated with your UW-Madison Google Workspace account in the text field under the Invite people heading
   

5. Make sure to check the box next to Notify people via email
   

6. Select Is owner from the drop down menu, then hit Done
   

7. You should now see your UW-Madison Google Workspace email address listed as Is owner in the Who has access list
   

8. Next, log out of your personal Google account
   

9. Then log in to UW-Madison Google Workspace with your NetID and password using the following URL:

   • https://apps.google.wisc.edu

   If you have multiple UW-Madison Google Workspace accounts, select your desired account from the list provided.

   

   If you only have one UW-Madison Google Workspace account, you will be logged into your account automatically.

   • Don't see the account you are looking for? You may need to link your WiscMail Plus or Office 365 service account to your NetID.

10. Navigate to Sites
    

11. You should have received an email notification in the account you shared with. Click on the link in this email
    

12. The link will take you to your site, where you will see editing options. Verify that you are logged in with your UW-Madison Google Workspace account
    
    Note: If you don't see edit options when you open your site, verify that you navigated to Sites from with your UW-Madison Google Workspace account before clicking the link

13. From the More menu, select Manage
    

14. Then select Copy this Site from the menu at center
    

15. Enter your Site name and Site location. Then select your desired settings and hit Copy.
    

16. A copy of your site should now be hosted within UW-Madison Google Workspace , at the URL specified in the previous step.

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Copy your Google Site from a UW-Madison Google Workspace account to a personal Google account

If you created a Google Site in UW-Madison Google Workspace and you are leaving the University, the best way to retain access to your Site is to copy it to a personal Google account.

• If you are using your WiscMail account (e.g., bbadger@wisc.edu) to log in to UW-Madison Google Workspace , you will lose access to your UW-Madison Google Workspace account once your NetID has been deactivated. Please see the following for more information: [Link for document 15243 is unavailable at this time]
• If you are using a WiscMail Plus account (e.g., joe_user@dept.wisc.edu) to log in to UW-Madison Google Workspace , whether or not your account continues to be active will be based on departmental policy. Contact your WiscMail Plus domain administrator for more information. If you don't know who your WiscMail Plus domain administrator is, you can find out by contacting the DoIT Help Desk.

Your URL will change when you copy your site to your personal Google account.

• If your current URL is:
  https://sites.google.com/a/wisc.edu/bucky-badger
• Your new URL in UW-Madison Google Workspace will be:
  https://sites.google.com/site/bucky-badger

• Keep in mind that you may not be able to get the same URL extension you had in UW-Madison Google Workspace after you copy your Site to your personal Google account, due to the much greater number Sites in Google's public space.

To transfer ownership of your site to your personal Google account, follow the steps below:

1. Log in to UW-Madison Google Workspace with your NetID and password using the following URL:

   • https://apps.google.wisc.edu

2. If you have multiple UW-Madison Google Workspace accounts, select your desired account from the list provided.

   

   If you only have one UW-Madison Google Workspace account, you will be logged into your account automatically.

   • Don't see the account you are looking for? You may need to link your WiscMail Plus or Office 365 service account to your NetID.

3. Open your Site
4. Hit the Share button
   

5. You will see a list of everyone who currently has access to your site. Enter your Gmail address in the text field under the Invite people heading
   

6. Make sure to check the box next to Notify people via email
   

7. Select Is owner from the drop down menu, then hit Done
   

8. You should now see your Gmail address listed as Is owner in the Who has access list
   

9. Next, log out of your UW-Madison Google Workspace account
   

10. Then log in to your personal Google account

11. Next, navigate to Sites
    • From the menu at the top of your screen, select More
    • Then, select Even more from the drop down menu
    • Select Sites from within the Home & Office section

12. From Sites, navigate to Gmail
13. You should have received an email notification that a Site was shared with you. Click on the link in this email
    

14. The link will take you to your site, where you will see editing options.
    
    Note: If you don't see edit options when you open your site, verify that you navigated to Sites from with your personal Google account before clicking the link

15. From the More menu, select Manage
    

16. Then select Copy this Site from the menu at center
    

17. Enter your Site name and Site location. Then select your desired settings and hit Copy.
    

18. A copy of your site should now be hosted within UW-Madison Google Workspace , at the URL specified in the previous step.

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Copy your Google Site from one UW-Madison Google Workspace account to another UW-Madison Google Workspace account

If you create a Google Site with your UW-Madison Google Workspace account, there are several reasons you may want to copy your site to a different UW-Madison Google Workspace accounts.

• If you have two UW-Madison Google Workspace accounts -- for example, a WiscMail account (bbadger@wisc.edu) and a WiscMail Plus account (bucky.badger@doit.wisc.edu) -- you may want to move the Site to your other account.
• If you are leaving the University, but members of your work group want to continue using the Site, you may want to copy the Site to a UW-Madison Google Workspace account that belongs to someone else in your group.
• If you created a Site using a UW-Madison Google Workspace account that was associated with a departmental account (bucky.badger@doit.wisc.edu) and you are moving to a different department, you may want to copy your Site to a UW-Madison Google Workspace account that is associated with your new department (bucky.badger@library.wisc.edu).

Keep in mind that your URL will always change when you copy your Site to a new account, regardless of whether that account is in the same domain.

To copy your site from one UW-Madison Google Workspace account (Account A, bbadger@wisc.edu) to another UW-Madison Google Workspace account (Account B, bucky.badger@doit.wisc.edu), follow the steps below:

1. Log in to UW-Madison Google Workspace with Account A
2. Open your Site
3. Hit the Share button
   

4. You will see a list of everyone who currently has access to your site. Enter the email address associated with Account B in the text field under the Invite people heading
   

5. Make sure to check the box next to Notify people via email
   

6. Select Is owner from the drop down menu, then hit Share & save
   

7. You should now see Account B listed as Is owner in the Who has access list
   

8. Next, log out of Account A
   

9. Then log in to Account B

   • https://apps.google.wisc.edu

10. Navigate to Sites
    

11. You should have received an email notification in Account B. Click on the link in this email
    

12. The link will take you to your site, where you will see editing options. Verify that you are logged in with Account B
    
    Note: If you don't see edit options when you open your site, verify that you navigated to Sites from Account B before clicking the link

13. From the More menu, select Manage
    

14. Then select Copy this Site from the menu at center
    

15. Enter your Site name and Site location. Then select your desired settings and hit Copy.
    

16. A copy of your Site should now be owned by Account B, at the URL specified in the previous step.

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See Also:

• UW-Madison Google Workspace - UW-Madison Google Workspace Accounts vs. Personal Google Accounts
• UW-Madison Google Workspace - Preserve your data
• UW-Madison Google Workspace - Exporting Multiple Files from Google Drive
• UW-Madison Google Workspace - FAQ