CALS Email Lists (Google Groups)
CALS IT maintains the below distribution lists for use by CALS Administration and CALS departments/centers for official university business:
As of 1/3/21, using either name@lists.wisc.edu or name@g-groups.wisc.edu will go to the same list. However, new lists can only use the name@g-groups.wisc.edu address. The table below lists which email addresses can be used.CALS Lists used College-wide
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| cals_building_managers@lists.wisc.edu cals_building_managers@g-groups.wisc.edu |
CALS Building Managers | Building Managers of CALS sites | Twice per year | Dean's Office | Yes |
| cals-center-admins@lists.wisc.edu cals-center-admins@g-groups.wisc.edu |
CALS Center/Program Administrators | CALS Center & Program Administrators as identified by Dean's office for correspondence. | As needed | Dean's Office | No |
| cals-center-directors@lists.wisc.edu cals-center-directors@g-groups.wisc.edu |
CALS Center & Program Directors |
CALS Center & Program Directors as identified by Dean's office for correspondence. May not be an inclusive list. Automatically includes the dean's leadership team | As needed | Dean's Office | No |
| cals-ctrdirs-admins@lists.wisc.edu cals-ctrdirs-admins@g-groups.wisc.edu |
CALS Center Directors & Administrators | Contains both CALS Center Directors & Center/Program Administrators | As needed | Dean's Office | No |
| cals-chairs@lists.wisc.edu cals-chairs@g-groups.wisc.edu |
CALS Department Chairs | Academic Department Chairs. Automatically includes the dean's leadership team | As needed | Dean's Office | No |
| cals-dept-admin@lists.wisc.edu cals-dept-admin@g-groups.wisc.edu |
CALS Department Administrators | CALS Academic Department Administrators | As needed | HR | No |
| cals-it@lists.wisc.edu cals-it@g-groups.wisc.edu |
CALS IT Staff | IT staff in CALS Administration, Departments & Centers | As needed | CALS IT Office | No |
| cals_allstaff@lists.wisc.edu cals_allstaff@g-groups.wisc.edu |
CALS Staff | All Faculty & Staff in CALS (A07) (all appointment types except for SH) | Daily/Monthly | Administration | No |
| cals_dept_payroll_coords@lists.wisc.edu cals_dept_payroll_coords@g-groups.wisc.edu |
CALS Departmental Payroll Coordinators | CALS Dept Payroll Coordinators as defined by CALS HR. Automatically includes CALS HR staff. | As needed | CALS HR | Yes |
| cals_extension@lists.wisc.edu cals_extension@g-groups.wisc.edu |
CALS Extension Faculty & Staff | CALS Extension Faculty & Staff | As needed | Dean's Office | No |
| cals_financials@lists.wisc.edu cals_financials@g-groups.wisc.edu |
CALS Accountants & Financial Specs | Accountants, Financial Specialists, Univ Grants & Contract Specialists and other financial staff in CALS (A07) | Daily | Business Services | Yes |
| cals_research_admins@lists.wisc.edu cals_research_admins@g-groups.wisc.edu |
CALS Departmental Research Administrators | Research Administrators in A07 | As needed | Research Division Pre-Award | Yes |
| ecals-distribution@lists.wisc.edu ecals-distribution@g-groups.wisc.edu |
eCALS Distribution list | Parent distribution list for eCALS newsletter | As needed | Communications Program | Yes |
| ecals-extras@lists.wisc.edu ecals-extras@g-groups.wisc.edu |
eCALS extras list | Self-subscribing distribution list for the eCALS newsletter | Self-subscribing | Communications Program | No |
CALS Committees
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| cals_apc@lists.wisc.edu cals_apc@g-groups.wisc.edu |
CALS Academic Planning Council Members | APC Committee Members | As needed | Academic Affairs | Yes |
| cals_casi_members@lists.wisc.edu cals_casi_members@g-groups.wisc.edu |
CALS CASI Committee Members | CASI Committee Members | As needed | Dean's Office | Yes |
| cals_edc_announcements@lists.wisc.edu cals_edc_announcements@g-groups.wisc.edu |
CALS Equity & Diversity Committee Announcement List | Self-subscribing distribution list for EDC announcements/activities | Self-subscribing | Dean's Office | Yes |
| cals_edc_diversityreps@lists.wisc.edu cals_edc_diversityreps@g-groups.wisc.edu |
CALS Equity & Diversity Committee Dept Diversity Reps | CALS Diversity Representatives | As needed | Dean's Office | Yes |
| cals_equitydiversity@lists.wisc.edu cals_equitydiversity@g-groups.wisc.edu |
CALS Equity & Diversity Committee | Equity & Diversity Committee Members | As needed | Dean's Office | Yes |
| cals_facilitiescommittee@lists.wisc.edu cals_facilitiescommittee@g-groups.wisc.edu |
CALS Facilities Committee | CALS Facilities Committee members | As needed | Dean's Office | Yes |
| cals_ipc@lists.wisc.edu cals_ipc@g-groups.wisc.edu |
CALS Global Programs Committee | CALS Global Committee members | As needed | CALS Global Director | Yes |
CALS Undergraduate and Graduate Program Lists
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| cals-advisors@lists.wisc.edu cals-advisors@g-groups.wisc.edu |
CALS Undergrads Advisors | Advisors of CALS Undergraduates as defined by SIS | Daily | Academic Affairs | Yes |
| cals-faculty-instructors@g-groups.wisc.edu | CALS Faculty Instructors | Appointment type = FA020, FA030, FA040, FA050 in CALS (A07) | Daily | Academic Affairs | No |
| cals-staff-instructors@g-groups.wisc.edu | CALS Staff Instructors | Appointment type = TL020, TL022, TL024, TL025, TL026, TL027, TL031, TL055, TL056 in CALS (A07) | Daily | Academic Affairs | No |
| cals-student-instructors@g-groups.wisc.edu | CALS Student Instructors | Appointment type = SA004, SA011, SA012 in CALS (A07) | Daily | Academic Affairs | No |
| cals-all-instructors@g-groups.wisc.edu | CALS All Instructors | All Faculty, Staff, and Student Instructors | Daily | Academic Affairs | No |
| cals-grad-directors@lists.wisc.edu cals-grad-directors@g-groups.wisc.edu |
CALS Graduate Program Directors | All CALS Graduate Program Directors as identified in MyGradPortal | Twice yearly | Dean's Office | No |
| cals-grad-coordinators@lists.wisc.edu cals-grad-coordinators@g-groups.wisc.edu |
CALS Graduate Program Coordinators | All CALS Graduate Program Coordinators as identified in MyGradPortal | Twice yearly | Dean's Office | No |
| cals_gradstudents@lists.wisc.edu cals_gradstudents@g-groups.wisc.edu |
CALS Graduate Students | CALS Graduate Students as defined by SIS | Daily | Administration | No |
| cals_honors@lists.wisc.edu cals_honors@g-groups.wisc.edu |
CALS Honors Students | CALS Undergraduates in student group HALS | Daily | Academic Affairs | Yes |
| cals_undergrads@lists.wisc.edu cals_undergrads@g-groups.wisc.edu |
CALS Undergraduates | CALS Undergraduate students as defined by SIS | Daily | Academic Affairs | Yes |
| cals_partner_meeting@lists.wisc.edu cals_partner_meeting@g-groups.wisc.edu |
CALS Academic Affairs Partner List | CALS Advisors and other Advising Partners | As needed | Academic Affairs | Yes |
| fisc_fall_instructors@lists.wisc.edu fisc_fall_instructors@g-groups.wisc.edu |
FISC Fall Term Instructors | FISC Fall Instructors per FISC Director | October | FISC Director | Yes |
| fisc_spring_instructors@lists.wisc.edu fisc_spring_instructors@g-groups.wisc.edu |
FISC Spring Term Instructors | FISC Spring Instructors per FISC Director | January | FISC Director | Yes |
Ag Hall Occupants and CALS Administration Business Units Lists
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| ag_hall@lists.wisc.edu ag_hall@g-groups.wisc.edu |
Ag Hall occupants | Staff located in Ag Hall (bldg: 0070). Includes all staff populations including SH positions. | 1st Monday of the month | Administration |
No |
| ag_hall_second_floor@lists.wisc.edu ag_hall_second_floor@g-groups.wisc.edu |
Ag Hall second floor occupants | CALS staff located in Ag Hall on the second floor (bldg: 0070). Includes Business Services, HR, IT, Research, and CALS Global staff | As needed | Administration | No |
| aghall-eastfirstfloor@g-groups.wisc.edu | Ag Hall east first floor occupants | CALS staff located in Ag Hall on the east side of the first floor. Includes the Dean's Office and External Relations | As needed | Administration | No |
| ag-hall-room-240@g-groups.wisc.edu | Ag Hall Room 240 occupants | CALS staff located in Ag Hall, Room 240. Includes Business Services, Research, and CALS Global staff | As needed | Administration | No |
| cals-administration-staff@g-groups.wisc.edu | Ag Hall CALS Administration Staff | CALS Administration Staff located on the 1st and 2nd floors of Ag Hall. The lists contains aghall-eastfirst@g-groups.wisc.edu, calsacademicaffairsstaff@g-groups.wisc.edu , and ag_hall_second_floor@g-groups.wisc.edu | As needed | Administration | No |
| cals-admin-office-coordinators@g-groups.wisc.edu | CALS Admin Office Coordinators | CALS Administration task coordination contacts | As needed | Dean's Office | No |
| cals-lan@lists.wisc.edu cals-lan@g-groups.wisc.edu |
CALS IT Customers | College Admin staff and other customers supported by CALS IT | As needed | CALS IT Office | No |
| cals_business_services@lists.wisc.edu cals_business_services@g-groups.wisc.edu |
CALS Business Services | CALS Business Services staff | As needed | Administration | No |
| cals_hr_assistants@lists.wisc.edu cals_hr_assistants@g-groups.wisc.edu |
CALS HR Assistants | CALS HR Assistants as defined by Associate Dean - HR | As needed | CALS HR | Yes |
| cals_hr_managers@lists.wisc.edu cals_hr_managers@g-groups.wisc.edu |
CALS HR Managers | CALS HR managers as defined by Associate Dean - HR | As needed | CALS HR | Yes |
| cals_hr_staff@lists.wisc.edu cals_hr_staff@g-groups.wisc.edu |
CALS HR All Staff | CALS Associate Dean - HR, managers, assistants, student hourly staff | As needed | CALS HR | Yes |
| cals-admin-it@g-groups.wisc.edu | CALS IT Staff | CALS IT Staff who report to the CALS IT Director | As needed | CALS IT Office | No |
| cals-research-staff@g-groups.wisc.edu | CALS Research Staff | CALS Research Division staff | As needed | CALS IT Office | No |
ARS Lists
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| ars_crop_users@lists.wisc.edu ars_crop_users@g-groups.wisc.edu |
CALS Faculty, Staff doing crop research at ARS facilities | CALS faculty & staff using ARS facilities for crops. Population data per ARS Headquarters (Peters). | Every 2-3 months | ARS Headquarters (Peters) | Yes |
| ars_users@lists.wisc.edu ars_users@g-groups.wisc.edu |
CALS Faculty & Staff users of ARS facilities | CALS faculty & staff using ARS facilities. Population data per ARS Headquarters (Peters). | Every 2-3 months | ARS Headquarters (Peters) | Yes |
| cals_ars_officemgrs@lists.wisc.edu cals_ars_officemgrs@g-groups.wisc.edu |
CALS ARS Office Managers | Office Managers at the CALS Ag Research Stations | As needed | ARS Headquarters | No |
| cals_ars_superintendents@lists.wisc.edu cals_ars_superintendents@g-groups.wisc.edu |
CALS ARS Superintendents | Superintendents of the CALS Ag Research Stations | As needed | ARS Headquarters | No |
Lists for HRS Employee Class
See https://kb.wisc.edu/cals/hr/internal/76198 for more details.
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| cals-supervisors@g-groups.wisc.edu | CALS Supervisors and Managers | CALS Supervisors and Managers | As needed | CALS HR | No |
| cals_as@lists.wisc.edu cals_as@g-groups.wisc.edu |
CALS Academic Staff | All AS appointments in CALS (A07) | Daily | Administration | No |
| cals_class@lists.wisc.edu cals_class@g-groups.wisc.edu |
CALS University Staff | All University Staff Appointments (permanent, project, LTE) in CALS (A07) | Daily | Administration | No |
| cals_et@lists.wisc.edu cals_et@g-groups.wisc.edu |
CALS Employees in Training | Employees in Training (ET) Appointments | Daily | Administration | No |
| cals_fac@lists.wisc.edu cals_fac@g-groups.wisc.edu |
CALS Faculty | All CALS Faculty as determined by CALS Dean's Office Faculty Information System | 1st Monday of the month | Administration | No |
| cals_li@lists.wisc.edu cals_li@g-groups.wisc.edu |
CALS Limited Appointments | Appointment type = LI in CALS (A07) | Daily | Administration | No |
| cals_ot@lists.wisc.edu cals_ot@g-groups.wisc.edu |
CALS Other (OT) Appointments Excluding OT2 | Appointment type = OT1, OT3, OT4 in CALS (A07) | Daily | Administration | No |
| cals_ot2@lists.wisc.edu cals_ot2@g-groups.wisc.edu |
CALS Other (OT) Zero Dollar Appointments | Appointment type = OT2 in CALS (A07) | Daily | Administration | No |
| cals_sa@lists.wisc.edu cals_sa@g-groups.wisc.edu |
CALS Student Assistants | Appointment Type = SA in CALS (A07) | Daily | Administration |
List Usage
Click on the list email address from the table or copy/paste to your email client to generate a new message to the desired list. Once you hit "send message", the email will be distributed to all members of the list.
List Restrictions
Most lists are "moderated" which means that the list administrator(s) in CALS IT needs to "release" the sent email messages before the messages are distributed to the list members. This is done to avoid spam being automatically sent to the lists. In addition, there are a few lists designated as "restricted". Sending to these lists will require additional approval from the list owner since these designated lists have specific purposes. All submissions to these lists must also follow UW System Acceptable Use of IT Resources Policy and may be subject to additional review before approval & release to the list is granted.
List Membership
If you are interested in a membership listing for any of the lists above, please send an email to helpdesk@cals.wisc.edu with a brief explanation of intended use.