How to Create Biweekly Recurring Meetings Using Outlook 365 or Outlook Desktop

This document describes how to create a biweekly meeting using Outlook 365 or Outlook Desktop

Audience

Entomology, Plant Pathology, and Forest & Wildlife faculty, students, and staff; Hub staff

Versions

Outlook comes in in two varieties:

  • Outlook 365, which you access over the web
  • Outlook desktop, which is installed directly on your computer

Instructions

Outlook 365 (Web version) Instructions

Follow the Outlook 365 instructions in this KB doc - How to Reserve a Russell Labs Conference Room Using Outlook 365 or Outlook Desktop - up to opening the New Event screen.

On the New Event screen, locate the Repeat field, shown below with the arrow:

Repeat with New Event screen for context

Click the down-pointing arrow next to Repeat: Never to display the popup list, and choose Weekly.  The Repeat screen appears:

Repeat Screen

Click the down-pointing arrow after Repeat every 1.  A popup menu appears.

Choose 2 from the popup menu.

Under "Occurs every Thursday until" set the end date.

Click Save. 

The Repeat screen closes and you're returned to the New Event screen.  The Repeat info is now in place:

Completed Recurring Meeting Dates

Continue with the instructions in this KB doc - How to Reserve a Russell Labs Conference Room Using Outlook 365 or Outlook Desktop - to complete the rest of the form.

Outlook Desktop (Installed on your computer) Instructions

Open Outlook on your computer. 

Click the calendar icon in the bottom left of the screen:

Calendar Icon - Outlook

The New Meeting screen appears.

On the New Event screen, locate the Make Recurring link, shown below with an arrow:

Outlook - New Event Screen - Make Recurring Link

Click the link.  The Appointment Recurrence screen opens.

On the Appointment Recurrence screen, locate the Recur every field, shown below with an arrow:

Outlook Appointment Recurrence Screen

Select the 1 in the box and change it to 2.

Click OK.

The Appointment Recurrence screen closes and you're returned to the New Event screen.

Complete the rest of the form.

Click Send.

Questions

For questions on how to use Outlook or Outlook 365 to reserve conference rooms, please email help@russell.wisc.edu.

For questions about the conference rooms and reservation rules/procedures, please contact the Hub Administrative Assistant.




Keywords:Outlook 365, Outlook, biweekly, every other week, recurring   Doc ID:116897
Owner:Dixie L.Group:Russell Labs Computing
Created:2022-02-21 11:45 CDTUpdated:2022-02-22 12:32 CDT
Sites:Russell Labs Computing
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